Treat More Patients Without the Front-Desk & Billing Drag
Offload patient intake calls, insurance verification of benefits (VOB), ChiroTouch EHR scheduling, personal injury (PI) attorney lien tracking, CMS-1500 claim scrubbing, and patient reactivation to vetted Chiropractic Virtual Assistants—supervised by a dedicated Project Manager at zero extra cost.
Up to 70%
Practice Overhead Savings
100%
Supervised Clinical Ops
< 1 Hour
Average Response Time
Zero
Platform & Bidding Fees
EHR Platforms, Billing Clearinghouses & Patient Portals We Operate
Your virtual assistant connects directly into your chiropractic EHR suites, clearinghouse portals, digital intake pipelines, and automated recall engines.
ChiroTouch (Cloud & Classic)
SOAP Notes, Patient Flow & Scheduler
Jane App
Online Booking, Charting & Invoicing
Genesis Chiropractic
Automated Billing & Care Plan Tracking
Tebra (Kareo)
CMS-1500 Claims, Remittance & ERA
Availity & Office Ally
VOB Checks, Clearinghouse & Pre-Auth
Review Wave & Zingit
Patient Recalls, Two-Way SMS & Reviews
DrChrono & Platinum
Clinical Documentation & Check-In Kiosks
IntakeQ & FormDr
HIPAA Health History & Consent Packets
What Your Chiropractic Virtual Assistant Handles Daily
From verifying insurance benefits and tracking personal injury attorney liens to managing adjustments schedules and reactivating inactive patients.
Verification of Benefits (VOB) & Pre-Auth
- Contact major commercial payers (BCBS, Aetna, Cigna, UnitedHealthcare, Medicare) via Availity or phone to verify exact chiropractic coverage parameters.
- Confirm co-pays, deductibles, annual visit caps, modality coverage (97014 e-stim, 97035 ultrasound, 97110 therapeutic exercises), and required referral documents.
- Stage patient financial responsibility forms so new patients know their out-of-pocket costs prior to their initial exam and adjustment.
Personal Injury (PI) & Attorney Liens
- Coordinate with auto insurance adjusters to verify third-party liability limits, PIP (Personal Injury Protection), and MedPay coverage.
- Send and track executed Letters of Protection (LOP) and medical lien agreements with personal injury law firms.
- Process attorney medical records requests, itemized billing ledgers, and formal lien settlement status updates without disrupting clinic flow.
Patient Scheduling & Care Plan Tracking
- Manage multi-table appointment flow in ChiroTouch or Jane App, staggering new patient exams (NP), decompression sessions, and regular adjustments.
- Distribute digital intake forms via IntakeQ or FormDr to ensure health histories and pain diagrams are completed before patients arrive.
- Enforce Doctor-prescribed care plans (e.g., 3x/week for 4 weeks) by pre-scheduling full treatment series and preventing drop-offs.
Patient Recalls & Reactivation Sprints
- Run weekly dropped-visit reports to identify patients who missed appointments or stopped attending their corrective care plan.
- Execute warm, personalized SMS and phone reactivation cadences through Review Wave, Zingit, or Sked to bring lapsed patients back onto the schedule.
- Send automated maintenance care reminders (wellness wellness visits, spinal checkups) to drive steady recurring practice revenue.
Billing Scrubbing & Clearinghouse QA
- Cross-reference Daily Travel Cards and SOAP notes with CPT codes (98940, 98941, 98942 spinal manipulation) and proper primary subluxation ICD-10 codes (M99.01 - M99.05).
- Scrub electronic CMS-1500 claims in clearinghouses (Office Ally, Tebra, Trizetto) to eliminate missing modifier -25 or -59 errors prior to submission.
- Work clearinghouse rejections and simple billing denials promptly to recover aged accounts receivable (A/R).
Custom Clinic SOPs & Google Reviews
Expanding to integrated decompression, laser therapy, or shockwave services? Your dedicated SageDoer Project Manager orchestrates phone greeting scripts, intake protocols, and Google review generation workflows at zero extra management charge.
How SageDoer Works
Skip hiring unvetted marketplace freelancers who have never handled HIPAA protected health information, chiropractic VOBs, or ChiroTouch calendars. Deploy managed clinic support in four simple phases.
Submit Requirements
Share your specific clinic workload, EHR software, and phone/billing support needs with us. Choose your preferred channel: Email, Contact Form, WhatsApp.
Finalise the Deal
Our dedicated project manager will promptly get back to you to review your clinical workflows, establish HIPAA guardrails, and finalise the partnership details.
Expert Execution
Your project manager takes full charge of operations, getting patient intakes, VOB checks, and recalls done seamlessly through our internal team of vetted experts.
Pay Only for Output
We log and charge exclusively for the virtual assistant's actual working time. Your dedicated project manager's supervision is completely free.
Traditional Platforms vs. SageDoer
Why solo practitioners, wellness directors, and multi-doctor chiropractic clinics choose SageDoer over marketplace gig sites.
| Feature Matrix | Traditional Platforms | The Smart Choice: SageDoer |
|---|---|---|
| Platform & Management Fees | Up to 40% in hidden markups, bidding, and memberships | 0% Hidden Fees. Pay strictly for hours worked. |
| Daily Team Management | You must juggle and supervise multiple freelancers while adjusting patients | Dedicated Project Manager acts as your single point of contact |
| Quality Assurance | Hit-or-miss talent with no grasp of HIPAA, VOBs, or chiropractic billing | Internally vetted, rigorously trained healthcare specialists |
| Hiring & Deployment Speed | Endless cycles of interviewing and testing candidates | Instant delegation. We immediately assign the right specialist. |
| Billing & Invoicing | Complex, multi-freelancer invoices with currency headaches | Simple, unified, centralised USD invoicing |
| Staff Turnover & Replacements | Start the hiring and training process all over again | Seamless internal replacements with zero workflow disruption |
Flexible Chiropractic Support Plans
No contracts, no setup costs, no hidden software fees. Scale administrative hours up during practice expansions or high-volume seasonal health fairs, and scale down when routines stabilize.
20 Hours Per Week
Est. $560 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
40 Hours Per Week
Est. $960 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Trusted by Chiropractors & Multi-Disciplinary Practice Owners
Real feedback from Doctors of Chiropractic (DC) and practice managers who reclaimed time and elevated patient retention with SageDoer.
"Before SageDoer, calling insurance companies to verify chiropractic benefit caps and deductible status was taking up to 15 hours a week. My VA verifies benefits in Availity before patients arrive, enters co-pays into ChiroTouch, and our claims rejections fell to near zero."
Dr. Marcus H., DC
Owner, Spine & Joint Chiropractic Center
"Our personal injury cases used to stall because attorneys were constantly asking for updated ledgers and medical lien records. Our SageDoer assistant coordinates with law firms, tracks PIP limits, and ensures our billing packets are submitted without delay."
Dr. Amanda K., DC
Clinical Director, Apex Injury & Wellness
"Having a dedicated Project Manager supervise our VA without billing additional fees is unmatched. When we migrated our multi-clinic schedule into Jane App, our PM ensured that all patient booking preferences and provider tables were configured cleanly."
Dr. Justin R., DC
Founder, Premier Health & Rehab (2 Locations)
"Patient retention is everything in chiropractic care. Our VA manages Review Wave recall campaigns and reaches out to patients who missed appointments. In our first 60 days, we reactivated 38 lapsed patients who booked new adjustment plans."
Dr. Sarah L., DC
Lead Chiropractor, Align Life Family Chiro
"The $6/hour full-time rate has saved us thousands compared to hiring another in-person front-desk receptionist. Our assistant handles all incoming insurance calls, scrubs CMS-1500 claims in Office Ally, and keeps our Google reviews flowing."
Dr. Tyler D., DC
Owner, Back In Motion Chiropractic
"Before SageDoer, calling insurance companies to verify chiropractic benefit caps and deductible status was taking up to 15 hours a week. My VA verifies benefits in Availity before patients arrive, enters co-pays into ChiroTouch, and our claims rejections fell to near zero."
Dr. Marcus H., DC
Owner, Spine & Joint Chiropractic Center
"Our personal injury cases used to stall because attorneys were constantly asking for updated ledgers and medical lien records. Our SageDoer assistant coordinates with law firms, tracks PIP limits, and ensures our billing packets are submitted without delay."
Dr. Amanda K., DC
Clinical Director, Apex Injury & Wellness
"Having a dedicated Project Manager supervise our VA without billing additional fees is unmatched. When we migrated our multi-clinic schedule into Jane App, our PM ensured that all patient booking preferences and provider tables were configured cleanly."
Dr. Justin R., DC
Founder, Premier Health & Rehab (2 Locations)
"Patient retention is everything in chiropractic care. Our VA manages Review Wave recall campaigns and reaches out to patients who missed appointments. In our first 60 days, we reactivated 38 lapsed patients who booked new adjustment plans."
Dr. Sarah L., DC
Lead Chiropractor, Align Life Family Chiro
"The $6/hour full-time rate has saved us thousands compared to hiring another in-person front-desk receptionist. Our assistant handles all incoming insurance calls, scrubs CMS-1500 claims in Office Ally, and keeps our Google reviews flowing."
Dr. Tyler D., DC
Owner, Back In Motion Chiropractic
Frequently Answered Queries
Real questions from chiropractic clinic owners, associate doctors, and practice managers.
How do you protect patient privacy, HIPAA compliance, and sensitive EHR records?
Patient confidentiality and Protected Health Information (PHI) are protected under federal HIPAA standards. We execute mutual, comprehensive Non-Disclosure Agreements (NDAs) and standard Business Associate Agreements (BAAs) prior to onboarding. Your VA operates strictly within your designated HIPAA-compliant software (ChiroTouch, Jane App, Tebra, or secured VOIP systems) using individual user credentials protected by multi-factor authentication (MFA). Patient medical histories, diagnostic imaging notes, and insurance cards are never downloaded locally to personal devices.
Can the VA handle chiropractic Insurance Verification of Benefits (VOB) accurately?
Yes. Chiropractic insurance benefits differ substantially from general medical plans. Our VAs are trained to check specific spinal manipulation visit limits (e.g., 20 or 30 visits/year), individual deductible accumulation, co-pay vs. co-insurance amounts, pre-authorization requirements (such as ASH or OptumHealth), and modality coverage (mechanical traction 97012, therapeutic exercises 97110, or hot/cold pack restrictions). They document exact coverage summaries directly into patient chart notes.
How does quality control work with the dedicated Project Manager?
Every SageDoer partner is paired with a dedicated Project Manager at zero extra cost. Your PM conducts spot audits on completed VOB sheets, verifies that appointment recall queues are followed up systematically, checks that CMS-1500 diagnostic codes align with provider notes, and serves as your single operational point of contact. If your primary assistant is ever on leave or sick, your PM provides an internally trained backup so your clinic's front-desk flow never experiences downtime.
Can our VA manage Personal Injury (PI) auto accident claims and attorney communications?
Absolutely. Personal injury cases represent high-value revenue for chiropractic practices but require extensive administrative maintenance. Your VA verifies PIP/MedPay coverage with insurance adjusters, tracks signed Letters of Protection (LOP), fulfills formal attorney records requests, and logs treatment balances so your clinic receives full compensation when cases settle.
How are working hours recorded, verified, and billed?
We utilize centralized time tracking to log precise seconds worked on your chiropractic practice tasks. You receive transparent weekly timesheets detailing exact operational breakdowns (e.g., 8 hours insurance VOB calls, 6 hours patient scheduling and two-way SMS recalls, 4 hours personal injury lien tracking and attorney correspondence, 2 hours billing claims scrubbing). You pay strictly for pure working hours—Project Manager supervision and quality checks are 100% free.
Tell Us About Your Chiropractic Clinic
Whether you are a solo chiropractor looking to offload front-desk phone congestion, a personal injury practice managing attorney liens, or a multi-doctor clinic scaling patient adjustments, submit your requirements and our clinical operations director will follow up immediately.
Ready to Focus 100% on Patient Adjustments?
Eliminate the operational headaches of insurance verification hold times, missed recall appointments, billing claim denials, and attorney records requests. Partner with a dedicated Managed Chiropractic Virtual Assistant team and deploy within 24-48 hours.