Focus on the Trial.
We'll Manage the Clinical Data.
Stop letting your Coordinators drown in EDC data entry, query resolutions, and regulatory filing. Hire a rigorously vetted, HIPAA & GCP-trained Clinical Research Virtual Assistant—fully supervised by SageDoer.
Subject 014-B
Visit 3 Data Entry Pending
Our VAs operate fluently in top EDC, CTMS, and Clinical software
Why Choose SageDoer
Outsource The Admin. Accelerate Research.
Research sites and CROs lose critical hours entering data and chasing queries instead of focusing on patients. Sagedoer delivers elite-tier Clinical VAs overseen by dedicated PMs—with zero hidden agency fees.
No Management Overhead
We recruit, vet, train, and supervise your clinical virtual assistant. Your dedicated Project Manager oversees their daily EDC entry, query status, and TMF updates so you don't have to.
Extreme Cost Efficiency
Instead of paying $65k+ a year for a local Data Coordinator just to transcribe source docs to eCRFs, utilize our managed VA system. Protect your site budget and grant funding.
HIPAA & GCP Trained
Clinical trials require extreme precision and security. We match you with VAs who have completed Good Clinical Practice (GCP) and HIPAA training to ensure strict regulatory compliance.
Consolidated Time Logs
Pay only for precise operational hours tracked in our centralized logging system. No monthly membership platform fees, no minimum commitment agency margins.
Zero Query Backlogs
Don't let sponsor queries sit unanswered causing delayed payments or audit flags. The VA actively triages your EDC, resolving basic queries and flagging clinical ones to the PI.
Seamless Backup Coverage
Clinical timelines don't stop. If your primary assistant is sick, our internal pool of cross-trained backup VAs steps in seamlessly. Your data entry is never delayed.
Deep Clinical Expertise
Tasks Your Research VA Handles Daily
Our virtual assistants act as your data and administrative backbone, ensuring your site remains compliant and efficient.
EDC / eCRF Data Entry
Transcribing source documents (vitals, labs, concomitant medications) securely into Medidata Rave, Oracle Clinical, or REDCap accurately and within sponsor timelines.
Query Resolution
Monitoring the EDC daily for sponsor queries. The VA resolves simple typographical discrepancies directly and compiles clinical queries for the PI or CRC to review in a weekly batch.
TMF & eBinder Maintenance
Keeping the Trial Master File inspection-ready. Uploading updated CVs, medical licenses, IRB approval letters, and delegation of authority logs to Veeva Vault or Florence.
Patient Scheduling & Follow-up
Calling enrolled subjects to remind them of upcoming study visits, coordinating transportation/stipends, and managing the clinic calendar to avoid double-booking the PI.
Prescreening Outreach
Reviewing incoming leads from digital recruitment campaigns. The VA conducts the initial 5-minute phone script to verify basic inclusion/exclusion criteria before passing to the CRC.
Investigator Meeting Prep
Coordinating travel arrangements, organizing training certificates, and formatting PowerPoint decks for Site Initiation Visits (SIV) and Investigator Meetings.
The SageDoer Difference
Why PIs Skip Standard Freelancers
Reliability & Compliance
If they mishandle PHI or violate GCP guidelines, your site faces severe FDA or IRB penalties.
Strict HIPAA/GCP certification protocols and secure delegated access ensure absolute compliance.
Day-to-day Management
You must micromanage task execution, teach them Medidata, and verify their data entry.
Your dedicated Project Manager coordinates operations, reviews query logs, and builds SOPs.
Pricing Models
Massive $65k+ salaries, benefits, and office space required just to enter data into an EDC.
0% Hidden Markups. Pay strictly for actual working hours tracked. No long-term lock-in.
| Operational Pillar | Local Staff / Freelancers | SageDoer Managed Clinical VA |
|---|---|---|
| Privacy & Security | Sharing PHI and EDC access with unvetted strangers violates HIPAA and sponsor trust. | Internally vetted professionals. Strict NDAs, GCP training, and supervised environments. |
| Platform & Setup Fees | Massive salaries or 30% freelancer platform commissions. | 0% Hidden Markup. Pay strictly for virtual assistant execution hours at $6-$7/hr. |
| Daily Supervision | You have to babysit the assistant to ensure they didn't mistype a lab value in the eCRF. | Our dedicated Project Manager acts as the supervisor, ensuring flawless data. |
| Backup Continuity | If your data coordinator gets sick, queries pile up and sponsor payments are delayed. | Seamless internal backup. Cross-trained VAs step in to keep your trial moving. |
Our Workflow
4 Steps to Bulletproof Research Ops
Audit Your Gaps
Share your biggest pain points—EDC backlogs, messy TMFs, or patient scheduling delays. Reach out via Email or WhatsApp.
Build The Playbook
Our dedicated Project Manager connects with you to set up secure EDC/CTMS access, review SOPs, and sign BAAs.
Expert Execution
Your VA takes command. They manage data entry, resolve queries, and handle patient outreach seamlessly in the background.
Pay Only for Output
We log and charge exclusively for the virtual assistant's actual working time. PM supervision and QA is completely free.
Transparent Rates
Flat-Rate Clinical Support
Zero hidden platform fees. Scale up hours during peak enrollment, scale down during database lock effortlessly.
Clinical Trial Admin (Part-Time)
Excellent for boutique sites needing daily TMF updates, patient scheduling, and light data entry.
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management QA & reviews
- Zero setup or onboarding fees
Clinical Data Coordinator (Full-Time)
Perfect for high-enrolling sites needing constant EDC entry, rapid query resolution, and active prescreening.
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management QA & oversight
- Zero setup or onboarding fees
Frequently Asked Questions
Answers About Delegating Clinical Ops
Ready to Accelerate Your Trial?
Stop letting valuable coordinators waste hours on data entry. Reach out today to schedule a strategy call and match with an expert Clinical Research VA and Dedicated Project Manager.