Focus on Patient Care.
Leave the Admin to Us.
Clinical Social Workers and Therapists shouldn't burn out sitting on hold with insurance companies. Hire a rigorously trained, HIPAA-compliant Virtual Assistant to manage patient intake, verifications, and EHR data entry. We manage the QA, and you pay only for output.
Proficient in Top Behavioral Health EHRs
What Your Clinical VA Handles Daily
Your dedicated Project Manager ensures our vetted medical admin experts execute these vital tasks flawlessly, allowing you to maximize your billable sessions.
Verification of Benefits (VOB)
Stop spending your lunch break on hold with insurance companies. We call payers to verify active coverage, copays, deductibles, and session limits before the patient arrives.
- Calling Medicaid, Medicare, and Commercial Payers
- Entering detailed VOBs into the patient chart
- Securing required Prior Authorizations
Intake & Scheduling
Ensure a seamless patient experience. We act as your digital front desk, answering calls, scheduling appointments, and managing your waitlist to minimize gaps.
- Responding to new patient inquiries and emails
- Sending digital consent and intake forms via EHR
- Following up on missing paperwork before sessions
EHR & Billing Admin
Keep your practice compliant and cash flowing. We manage the administrative side of the EHR so you can focus on writing your clinical notes.
- Uploading external documents and faxed referrals
- Generating Superbills for out-of-network clients
- Scrubbing charts to ensure CPT codes match schedule
The Sagedoer Architecture
Why Therapy Clinics and Solo Practitioners choose our managed service over raw freelancing.
Unmanaged Freelancers
HIPAA & Security Risks
Giving an unvetted gig-worker access to sensitive Patient Health Information (PHI) on an unmonitored network.
Clinical Illiteracy
Hiring a generic VA who doesn't understand the difference between CPT 90834 and 90837, causing billing rejections.
Management Overhead
You must stop seeing patients to write exhaustive SOPs on how to navigate TherapyNotes.
Platform & Bidding Fees
Up to 40% lost to marketplace markups and hidden setup fees.
Sagedoer Managed
Strict HIPAA Protocols
Internally vetted experts. We mandate secure workflows (VPNs/Credential Managers) to protect your practice.
Dedicated Project Manager
Acts as your Clinic Coordinator. We oversee the VA's task execution at no cost to you.
Healthcare Specific Training
VAs trained specifically to handle VOBs, understand deductibles, and communicate with empathy.
0% Hidden Fees
Pay strictly for hours worked. Zero platform or setup fees.
Deployment Protocol
A structured, secure workflow designed to integrate smoothly with your clinical practice.
Submit Requirements
Share your EHR (e.g., SimplePractice), patient volume, and specific admin bottlenecks via our form.
SOP & Access Setup
Your PM establishes restricted EHR access, maps out your exact intake flows, and signs Business Associate Agreements (BAAs).
Active Admin Support
Your PM takes charge. They manage the VA pulling VOBs, answering patient inquiries, and prepping superbills.
Pay for Output
Centralized time tracking. You pay only for the VA's actual working hours. PM QA is completely free.
Flat-Rate Operational Costs
Predictable USD invoicing. No platform fees. Free Clinic Management included.
Part-Time Admin
20 Hours Per Week
- Pay only for hours of pure work
- Dedicated Project Manager QA
- Free workflow supervision
- Zero setup or onboarding fees
- No monthly membership charges
Full-Time Admin
40 Hours Per Week
- Pay only for hours of pure work
- Dedicated Project Manager QA
- Free workflow supervision
- Zero setup or onboarding fees
- No monthly membership charges
Trusted by Therapists & Clinic Owners
See how Sagedoer's managed approach protects clinical time.
"I was spending 2 hours every night sending intake forms and verifying insurance. Sagedoer's VA completely took this over using my SimplePractice account. The Project Manager ensures everything is done perfectly. I finally have my evenings back."
David T., LCSW
Private Practice Owner
"The QA from the Project Manager is what makes this work. I've had freelancers before who messed up CPT codes and cost me claims. The Sagedoer PM actually audits the VA's billing prep against my notes."
Sarah J.
Clinic Director
"We needed someone to manage our waitlist and handle inbound calls so our therapists weren't interrupted. The VA handles the triage perfectly via RingCentral. Keeps our schedule full without the stress."
Marcus K., PsyD
Group Practice Founder
"Security was my main concern. The PM worked with us to set up restricted access in TherapyNotes and signed a BAA. The VA handles our daily VOBs flawlessly without seeing sensitive session notes."
Elena L.
Operations Manager
"I was spending 2 hours every night sending intake forms and verifying insurance. Sagedoer's VA completely took this over using my SimplePractice account. The Project Manager ensures everything is done perfectly. I finally have my evenings back."
David T., LCSW
Private Practice Owner
"The QA from the Project Manager is what makes this work. I've had freelancers before who messed up CPT codes and cost me claims. The Sagedoer PM actually audits the VA's billing prep against my notes."
Sarah J.
Clinic Director
"We needed someone to manage our waitlist and handle inbound calls so our therapists weren't interrupted. The VA handles the triage perfectly via RingCentral. Keeps our schedule full without the stress."
Marcus K., PsyD
Group Practice Founder
"Security was my main concern. The PM worked with us to set up restricted access in TherapyNotes and signed a BAA. The VA handles our daily VOBs flawlessly without seeing sensitive session notes."
Elena L.
Operations Manager
System Queries (FAQ)
Common questions about delegating your clinical administration.
Do these VAs handle direct medical billing or coding?
How do you ensure HIPAA compliance and data security?
Do I have to train them on my specific EHR (SimplePractice, etc.)?
Can they speak to patients on the phone?
Stop doing admin.
Start treating.
Don't let your clinical staff burn out on data entry. Contact us to deploy a trained Therapy VA and a dedicated Ops Manager.
Request Deployment Proposal
Share your EHR software (e.g., SimplePractice) and patient volume below. Your Project Manager will establish contact shortly.