Recover Revenue.
Preserve Client Trust.
Stop spending your evenings chasing unpaid invoices. Hire a specialized Collections Virtual Assistant to handle polite, persistent follow-ups, aging report management, and accounting syncs so you can focus on generating new business.
A/R_Recovery_Console
Aging: >60 Days Past DueReport Exported
QuickBooks Aging (12 Accounts)
Stripe Link Generated
Set up custom 3-month payment plan for Acme Corp. Emailed secure payment link and updated HubSpot deal stage.
Xero / QBO
Ledgers Reconciled
Proficient in Modern Financial Stacks
Get Paid Faster.
Without Ruining Relationships.
You are the face of your business. You shouldn't be the one sending awkward past-due emails. Let a dedicated professional handle the operational friction of accounts receivable so you can focus on growth.
Aging Report Management
We run weekly A/R aging reports in QuickBooks or Xero, organizing accounts by 30, 60, and 90+ days past due to prioritize daily follow-up workflows.
Polite & Persistent Outreach
We execute a structured sequence of professional emails and polite phone calls, acting as your dedicated billing department to preserve your core client relationships.
Payment Plan Setup
When clients need flexibility, we coordinate and set up automated payment plans or recurring subscriptions in platforms like Stripe, Chargebee, or Square.
CRM & Accounting Sync
We ensure that when a payment is finally received, it is immediately recorded in your accounting software and the client's status is updated in HubSpot or Salesforce.
Dispute & Inquiry Triage
We act as a filter for billing excuses. We resolve minor invoice discrepancies (wrong PO number, wrong address) and only escalate genuine disputes to your desk.
Invoice Generation
Don't fall behind on billing. We take your timesheets, project milestones, or delivery receipts and format accurate invoices, ensuring they are sent out on the 1st of the month.
Why Choose Sagedoer for Finance?
Managing a freelance VA with access to your financial data is highly risky. Access thoroughly vetted financial support through one dedicated manager at no extra charge.
| Feature | Standard Freelance VA | The Secure Choice Sagedoer Managed VA |
|---|---|---|
| Cost Profile | $15 - $35+ per hour (Upwork) | Cost-effective flat hourly rate. Recovers debt for less. |
| Tone & Professionalism | Risk of aggressive or poorly written emails damaging relationships. | Trained in "firm but polite" B2B communication standards. |
| Coverage Reliability | If they miss a week, your cash flow pipeline immediately stalls. | Cross-trained backup coverage ensures consistent invoice follow-ups. |
| Quality Assurance | You must personally verify they aren't hounding the wrong clients. | Dedicated Project Manager acts as your QA and single point of contact. |
| Data Security | High risk giving financial system access to unvetted freelancers. | Strict enterprise NDAs and controlled permission management. |
Our Collections Workflow
Seamlessly integrate expert A/R support without risking your client relationships.
Audit A/R
We review your current aging report, identify the worst offenders, and establish the exact communication tone required for your brand.
Secure Access
Our project manager configures restricted, view-only or clerk-level access to your accounting software (QuickBooks/Xero) and CRM.
Persistent Execution
Your PM takes charge, ensuring the VA executes the daily follow-up cadence, logs notes in the CRM, and escalates complex disputes.
Pay Only for Output
We charge exclusively for the VA's actual scheduled time. Your dedicated project manager's QA supervision is completely free.
Simple, Transparent Pricing
Flexible support that scales with your billing volume.
Part-Time
20 Hours Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management QA supervision
- Zero setup or onboarding fees
- No monthly membership charges
Full-Time
40 Hours Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management QA supervision
- Zero setup or onboarding fees
- No monthly membership charges
Trusted by Agencies & B2B Service Providers
"We had over $45k sitting in 90+ day receivables because I hated making the calls. Sagedoer set up a VA who is incredibly polite but firm. They recovered $30k in the first month just by consistently following up."
David M.
Owner (Creative Agency)"Our B2B SaaS has complex enterprise billing. The VA manages our Chargebee failed payments, coordinates with client procurement departments, and updates Salesforce. It's seamless."
Sarah K.
VP of RevOps (SaaS)Frequently Asked Questions
Will they be aggressive with my clients?
No. We specialize in B2B accounts receivable, not consumer debt collection. Our VAs are trained to be "firm but polite." They act as an administrative extension of your business, focusing on consistent follow-up rather than aggressive tactics, preserving your valuable client relationships.
Do they make phone calls or just send emails?
Both. While emails are great for a paper trail, nothing gets an invoice paid faster than a polite phone call. We can call clients via a VOIP number (like RingCentral or Dialpad) to check on invoice status, clear up discrepancies, or take payment over the phone.
How do you ensure our financial data is secure?
Data security is paramount. All Sagedoer VAs operate under strict enterprise-grade NDAs. We recommend providing restricted "Clerk" or "A/R only" access to QuickBooks or Xero, ensuring they can view invoices and run aging reports without having access to your full bank feeds or payroll data.
Recover the Cash.
Keep the Client.
Stop losing hours to awkward payment follow-ups and messy spreadsheets. Hand over your Accounts Receivable to our specialized virtual assistants.
Request A/R Support
Strictly confidential. Protected by Sagedoer enterprise security standards.