Stop Drowning in Contracts.
Focus on the Market.
Hire a fully managed Commodity Trading Virtual Assistant. We handle contract management, logistics tracking, pricing updates in your CTRM, and compliance checks—overseen by a dedicated project manager so you can execute trades faster.
The Administrative Backbone of Physical Trading
Commodity trading requires intense documentation, logistics tracking, and rapid data entry. Our specialized VAs handle the back-office operations so you can focus on market movements and pricing strategies.
Contract & Order Management
Accurate extraction and entry of contract details into your CTRM (Commodity Trading and Risk Management) software. Ensuring compliance, pricing, and quantities are perfectly logged.
Logistics & Supply Chain Tracking
Monitoring physical shipments, tracking vessel/truck movements, and updating warehouse inventory levels in real-time to prevent supply bottlenecks and ensure smooth physical settlement.
Data Aggregation & Price Tracking
Pulling daily price feeds, organizing historical market data into Excel, and maintaining supplier databases so you always have the latest intelligence for hedging and procurement.
Invoicing & AP/AR Support
Accelerating settlements by processing purchase orders, reconciling invoices against contracts, and coordinating with finance teams to resolve discrepancies quickly.
The Sagedoer Managed Advantage
Why trading houses and procurement teams choose our managed model over hiring unpredictable freelancers.
Traditional Freelancers
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High Platform Markups
You lose up to 40% of your operational budget to hidden bidding fees, memberships, and transaction costs.
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You Must Micromanage
You spend hours double-checking if the freelancer inputted the contract terms or shipment data correctly into your CTRM.
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Turnover Disasters
If your freelancer vanishes during a volatile market swing, your back-office operations grind to a halt.
Sagedoer Managed VA
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0% Hidden Fees
Pay strictly for actual hours worked. Simple, consolidated USD invoicing that protects your trading margins.
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Dedicated Project Manager
A PM oversees the VA's daily tasks, performs QA on data entry, and ensures critical logistics updates are met—at no extra cost.
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Seamless Replacements
If a VA is unavailable, we instantly plug in an internally trained replacement. Zero workflow disruption for your trading desk.
Deploying Your Trade Assistant
From a chaotic inbox to streamlined trade operations in four secure steps.
Submit Your Stack
Tell us your primary CTRM software (Qbil, Quoreka, ION) and your biggest current administrative bottleneck.
Finalise Strategy
Your PM reaches out to establish secure access protocols, define data entry parameters, and set standard operating procedures.
Expert Execution
The PM takes charge. Our vetted experts begin inputting contracts, tracking shipments, and organizing your trade documentation.
Pay For Output
Centralised time tracking ensures you only pay for actual working hours. PM oversight and QA auditing are completely free.
Predictable Administrative Costs
No platform markups. Scale your trading operations efficiently without bloated local salaries.
Part-Time Trade Admin
- ✔ Pay only for hours of pure work
- ✔ Dedicated Project Manager included
- ✔ Free QA and oversight
- ✔ Zero setup or onboarding fees
- ✔ No monthly membership charges
Full-Time Trade Admin
- ✔ Pay only for hours of pure work
- ✔ Dedicated Project Manager included
- ✔ Free QA and oversight
- ✔ Zero setup or onboarding fees
- ✔ No monthly membership charges
Commodity Trading FAQs
Are your VAs trained in CTRM software?
Do they execute trades for me?
How do you ensure data confidentiality?
What exactly does the Dedicated Project Manager do?
Ready to streamline your trading ops?
Submit your software stack and administrative needs below. A Project Manager will outline a tailored strategy for your business.
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