Construction Accounting
Without the Overhead.
Eliminate cash-flow bottlenecks and billing disputes. From preparing AIA G702/G703 progress billings and matching CSI cost codes to collecting conditional lien waivers and auditing certified payroll reports (WH-347). Get vetted construction accounting specialists supervised by a Dedicated Project Manager at zero extra charge.
Dedicated Project Manager Model
Construction job costing cannot afford entry-level errors. You coordinate directly with one dedicated project lead who enforces standard operating procedures, verifies job codes, and guarantees billing turnaround.
- AIA Progress Billing Specialists: Accurate calculation of Schedule of Values (SOV), retainage (5-10%), and stored materials.
- Lien Waiver & COI Auditing: Tracking conditional and unconditional waivers before releasing subcontractor payments.
- Certified Payroll Compliance: Federal Form WH-347, state prevailing wages, and LCPtracker file uploads.
- $0 Fee for Supervision: 100% of your invoice goes to actual productive accounting hours worked.
Software & Systems Our Construction VAs Master Daily
Zero software ramp-up lag. Our managed accounting assistants plug directly into your ERP, project management platforms, payroll portals, and lien tracking systems.
What Your SageDoer Construction Accounting VA Handles
Construction accounting differs completely from standard corporate bookkeeping. It requires deep knowledge of CSI MasterFormat divisions, percent-complete revenue recognition, and multi-tier lien waiver compliance.
AIA G702 / G703 Progress Billing & SOV
Get paid on time with mathematically flawless Application for Payment documents.
- Drafting G702 payment applications & G703 continuation sheets
- Updating Schedule of Values (SOV) work completed to date
- Calculating materials presently stored on and off job sites
- Uploading pay apps into Textura, Procore Pay, or GCPay
Lien Waivers & Subcontractor Compliance
Protect your business from double-liability and mechanic's liens across all job sites.
- Collecting conditional progress waivers with every sub invoice
- Verifying unconditional lien waivers upon fund disbursement
- Auditing Certificates of Insurance (COIs) & policy expirations
- W-9 collection and annual 1099-NEC contractor filings
Job Costing & Cost Code Allocation
Know your exact profit margins on every project before the punch list begins.
- Categorizing costs to CSI MasterFormat 16/50 divisions
- Splitting labor, materials, equipment, and sub commitments
- 3-way matching Purchase Orders (POs) to packing slips & bills
- Flagging cost code budget overruns in Procore or Sage
Certified Payroll & Prevailing Wages
Comply with Davis-Bacon Act and state Department of Industrial Relations standards.
- Generating Department of Labor Federal Form WH-347
- Direct electronic filing into LCPtracker, DIR, or eComply
- Auditing wage rate classifications, apprenticeships & fringe benefits
- Reviewing subcontractor payroll submissions for public works
Retainage Tracking & Change Orders
Prevent cash leaks by diligently tracking retainage receivable/payable and change orders.
- Tracking 5% and 10% withheld retainage across jobs
- Logging Potential Change Orders (PCOs) and Owner Change Orders (OCOs)
- Updating revised contract sums before billing additional scope
- Releasing final retainage billings upon substantial completion
WIP Schedules & Percentage of Completion
Give your CPA, surety bonding agents, and lenders flawless monthly financials.
- Calculating Percentage of Completion (Costs Incurred / Estimated Total)
- Balancing billings in excess of costs (over-billings)
- Balancing costs in excess of billings (under-billings)
- Maintaining clean balance sheet work papers for bonding capacity
How SageDoer Works in 4 Clear Steps
Bypass endless interviews and unverified resumes. We deploy dedicated construction accounting assistants backed by active project oversight.
Submit Requirements
Share your accounting software (Sage, Procore, QB), active job count, monthly pay application volume, and current backlog via Email, Form, or WhatsApp.
Finalise the Deal
Our dedicated Project Manager connects with you to review your job costing structure, agree upon weekly deliverables, and execute standard bilateral NDAs.
Expert Execution
Your PM orchestrates the daily operations, reviews pay app accuracy, ensures lien waiver compliance, and supervises your assigned construction specialist.
Pay Only for Output
Transparent time tracking for pure productive accounting work. Your dedicated Project Manager's supervision and backup guarantee are 100% free.
Traditional Freelance Sites vs. SageDoer Managed
Why general contractors and specialty trade owners choose SageDoer over generic freelance marketplaces.
| Key Evaluation Criteria | Traditional Freelance Sites |
SageDoer Managed
Recommended
|
|---|---|---|
| Platform & Management Fees | Up to 40% in hidden markups, currency exchange cuts & subscription fees | 0% Hidden Fees. Pay strictly for productive hours worked. |
| Daily Team Management | You must micromanage freelancers yourself after working 12 hours on job sites | Dedicated Project Manager acts as your single point of contact. |
| Construction Domain Expertise | Generic bookkeepers who don't know retainage, AIA G702, or CSI divisions | Internally vetted specialists trained specifically in construction accounting. |
| Hiring & Deployment Speed | 3-5 weeks of reading inflated resumes, trial testing, and interview no-shows | Immediate deployment within 24 to 48 hours. |
| Billing & Invoicing | Disjointed contracts, multiple payment entries, and surprise service markups | Simple, unified, transparent USD invoicing twice a month. |
| Staff Turnover & Absences | Freelancers disappear before billing cut-offs, delaying monthly pay draws | Immediate backup replacement trained on your exact accounting SOPs. |
Transparent Rates. Zero Lock-Ins.
Every plan includes our free dedicated project manager, centralized time tracking, and daily activity logs.
Part-Time
20 Hours / WeekIdeal for trade subcontractors and emerging builders needing weekly invoice entry, lien waiver logging, and AP reconciliation.
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Full-Time
40 Hours / WeekA fully dedicated construction accounting specialist integrated into your Sage/Procore/QuickBooks setup, handling heavy monthly AIA billings and certified payroll.
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Trusted by General Contractors & Builders Nationwide
Here is how SageDoer helps construction business owners keep cash flows predictable and billings compliant.
"Our monthly AIA G702 progress billing used to take our PM three late nights every month. SageDoer took over our Schedule of Values and Textura uploads. Payments now arrive two weeks faster."
"We were constantly at risk of missing certified payroll deadlines on prevailing wage school projects. SageDoer's assistant handles Form WH-347 and LCPtracker with zero audit rejections."
"Having a dedicated project manager who actually understands retainage receivable vs. payable and conditional lien waivers without us training them saved us at least $40,000 this year."
"Our bonding company loves our monthly WIP schedule now. Every single job cost code matches up across QuickBooks Enterprise and our Procore commitments without discrepancies."
"Our monthly AIA G702 progress billing used to take our PM three late nights every month. SageDoer took over our Schedule of Values and Textura uploads. Payments now arrive two weeks faster."
"We were constantly at risk of missing certified payroll deadlines on prevailing wage school projects. SageDoer's assistant handles Form WH-347 and LCPtracker with zero audit rejections."
"Having a dedicated project manager who actually understands retainage receivable vs. payable and conditional lien waivers without us training them saved us at least $40,000 this year."
"Our bonding company loves our monthly WIP schedule now. Every single job cost code matches up across QuickBooks Enterprise and our Procore commitments without discrepancies."
Real Answers for Construction Business Owners
Ready to Streamline Your Construction Accounting?
Schedule a 30-minute discovery call or connect via WhatsApp. We will assess your software setup, job costing needs, and pay application cadence to pair you with an experienced construction accounting specialist.
Tell Us About Your Construction Business
Share your accounting software, current job volume, and billing bottlenecks. Our Project Manager will reach out within 2 hours.