Scale Your Construction Firm With A Fully Managed Virtual Assistant
Stop losing nights and weekends to subcontractor bid leveling, RFIs, change order paperwork, and missing receipts. Access construction-savvy project coordinators managed by one dedicated project manager who supervises daily estimating support, submittals, job costing, and trade compliance at absolutely zero extra charge.
1. Free Dedicated Project Manager
Your single point of contact. Oversees bid log precision, submittal reviews, and daily field updates at $0 supervisory cost.
2. Construction-Trained VAs
Proficient in Procore, Buildertrend, Bluebeam Revu, Subcontractor COIs, RFI registries, and AIA G702/G703 billing logs.
3. Job Costing & Trade Coordination
Keep material purchase orders, subcontractor draw requests, and project schedules completely aligned without job delays.
0%
Platform or Recruiter Markups
Up to 70%
Savings vs. In-House PM Admin
100% Free
Dedicated PM Supervision
< 24-48h
Rapid Onboarding & Deployment
What Your Construction VA Executes Daily
From trade bid leveling and material takeoffs to RFI tracking and lien waiver collection, our virtual assistants manage your heavy administrative workload.
Estimating, RFQs & Bid Leveling
Never miss a tender deadline. We invite trade subcontractors, follow up on quotes, and populate bid comparison spreadsheets.
- Dispatching RFQs/ITBs to subcontractor rosters
- Bid leveling spreadsheets (comparing exclusions/inclusions)
- Material takeoff data entry in PlanGrid, STACK or Bluebeam
- Supplier quote chasing and lumber/concrete price checks
RFIs, Submittals & Plan Distribution
Keep architects, engineers, and superintendents aligned with zero delays in critical project approvals.
- Drafting and logging RFIs in Procore / Buildertrend
- Tracking cut sheets, product data, and shop drawings
- Distributing addenda & updated blueprint revisions
- Maintaining master drawing log with revision stamps
COI Tracking & Lien Waivers
Shield your company from insurance audits and legal liabilities before issuing trade payments.
- Verifying Certificates of Insurance (General Liability, Workers' Comp)
- Collecting conditional & unconditional lien waivers
- Subcontractor trade agreements & W-9 compliance
- Flagging expiring insurance policies before job site access
Change Orders & Job Costing
Prevent scope creep and profit erosion by capturing every extra ticket and synchronizing job costs.
- Drafting Change Order Requests (CORs) with backups
- Matching supplier material bills to specific job cost codes
- Tracking client e-signatures before extra work commences
- Updating QuickBooks / Xero WIP and budget variances
Daily Job Logs & Photo Organization
Transform rough superintendent voice notes and site photos into organized, client-ready daily logs.
- Transcribing superintendent field logs & weather delays
- Tagging & organizing site progress photos by phase
- Tracking headcount and subcontractor on-site hours
- Preparing weekly executive progress reports for owners
Progress Invoicing, AIA & Closeouts
Accelerate cash flow through timely milestone billings and clean operation & maintenance closeout binders.
- Drafting AIA G702/G703 style progress draw requests
- Compiling O&M manuals, warranty certificates & attic stock lists
- Tracking retainage releases upon substantial completion
- Punch list item logging and resolution tracking
Industry-Standard Software & Field Platforms
Our construction virtual assistants are fluent in the exact software general contractors and trade builders use daily.
How SageDoer Works: Streamlined & Fully Managed
No endless vetting rounds, no high fixed agency retainers, and zero micro-management stress.
Submit Requirements
Share your specific project needs with us to get started. Choose your preferred channel to reach out:
Finalise the Deal
Our dedicated project manager will promptly get back to you to review your goals, outline a tailored strategy, and finalise the partnership details.
Expert Execution
Your project manager takes full charge of operations, getting the work done seamlessly and efficiently through our internal team of vetted construction specialists.
Pay Only for Output
We log and charge exclusively for the virtual assistant's actual working time. Your dedicated project manager's supervision is completely free.
Traditional Platforms vs. SageDoer Managed Model
Why busy general contractors, homebuilders, and specialty trade owners choose SageDoer.
| Key Evaluation Criteria | Traditional Platforms (Upwork, Fiverr) |
THE SMART CHOICE: SageDoer
|
|---|---|---|
| Platform & Management Fees | Up to 40% in hidden markups, bidding, and memberships | 0% Hidden Fees. Pay strictly for hours worked. |
| Daily Team Management | You must juggle and supervise multiple freelancers from the truck | Dedicated Project Manager acts as your single point of contact |
| Quality Assurance | Hit-or-miss talent with unverified construction knowledge | Internally vetted, construction-trained premium experts |
| Hiring & Deployment Speed | Endless cycles of interviewing and testing candidates | Instant delegation. We immediately assign the right specialist. |
| Billing & Invoicing | Complex, multi-freelancer invoices with currency headaches | Simple, unified, centralised USD invoicing |
| Staff Turnover & Replacements | Start the hiring and training process all over again | Seamless internal replacements with zero workflow disruption |
Transparent Pricing for Construction Back-Office
No headhunter fees, zero platform markups. Pay strictly for productive assistant hours while your Dedicated Project Manager oversees operations for free.
Part-Time
20 Hours Per Week
Est. $560 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Full-Time
40 Hours Per Week
Est. $960 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Calculate Your Monthly Overhead Savings vs. In-House Construction Admin
Compare SageDoer managed rates against standard US/UK in-house construction project coordinator costs
Trusted by General Contractors & Builders
See how having a dedicated project manager and construction VA freed owners from the office and reclaimed site control.
"Before SageDoer, I spent 3 hours every night matching supplier receipts and logging change orders in Buildertrend. Our VA now handles every RFI, submittal, and lien waiver. It gave me my evenings back."
Brian Miller
President, Miller Custom Homes (Texas, US)
"Having a single dedicated Project Manager oversee our estimating takeoffs in Bluebeam is unbeatable. We bid on 14 commercial projects last month instead of 5, winning two major contracts."
Dan Sutherland
Managing Director, Apex Commercial Interiors (UK)
"Subcontractor COI tracking used to be an insurance audit nightmare. Our SageDoer assistant audits every cert, collects signed lien waivers before Friday checks, and maintains Procore flawlessly."
Robert Cruz
Owner, Cruz Framing & Drywall (Florida, US)
"The full-time plan at $6/hour with a dedicated PM is easily the highest ROI investment I've made this year. We run a $4M renovation company and our administrative backlog is literally zero."
Jason Wright
Founder, Wright Contracting Group (Canada)
"Before SageDoer, I spent 3 hours every night matching supplier receipts and logging change orders in Buildertrend. Our VA now handles every RFI, submittal, and lien waiver. It gave me my evenings back."
Brian Miller
President, Miller Custom Homes (Texas, US)
"Having a single dedicated Project Manager oversee our estimating takeoffs in Bluebeam is unbeatable. We bid on 14 commercial projects last month instead of 5, winning two major contracts."
Dan Sutherland
Managing Director, Apex Commercial Interiors (UK)
Construction Business Owner VA FAQ
Direct, honest answers about construction software, RFIs, subcontractor tracking, and billing.
Ready to Take the Pressure Off Your Construction Business?
Send us your current estimating, RFI, or administrative scope or schedule a 30-minute discovery call. We'll outline your operational workflow and assign your dedicated manager immediately.
Book a 30-Min Strategy Call
Pick a time on our official Calendly
Chat on WhatsApp
+91 80170 67191 (Fastest direct reply)
Email Direct
info@sagedoer.com
SageDoer Official Contact Hub
https://sagedoer.com/contact/
Submit Your Construction Scope
Tell us about your ongoing projects and administrative bottlenecks. Our manager will reply with a tailored strategy within hours.