Construction Project Management
Without the Administrative Drag.
Keep your job sites running while delegating the paperwork. From tracking RFIs and Submittal Registers in Procore to assembling OAC meeting minutes, slip-sheeting revised plan sets, logging daily field reports, and coordinating closeout punch lists. Supervised by a Dedicated Project Manager at zero extra charge.
Dedicated Project Manager Model
Construction managers cannot afford to spend 4 hours every evening typing submittals or chasing architects. You coordinate directly with one dedicated project lead who guarantees timely turnarounds and SOP compliance.
- RFI & Submittal Expediting: Drafting RFIs from field queries, maintaining submittal registers, and nudging design teams before lead times expire.
- Plan Revisions & Drawing Sets: Uploading addenda, bulletins, and slip-sheeting latest revisions directly in Procore, PlanGrid, or ACC.
- Daily Field Log Consolidation: Compiling superintendent notes, weather records, subcontractor headcounts, and site photos.
- $0 Fee for Supervision: 100% of your invoice goes to actual productive task execution hours worked.
Platforms Our Construction Management VAs Master Daily
Zero training drag. Our managed assistants plug directly into your project management systems, cloud drawing sets, takeoff suites, and scheduling tools.
What Your SageDoer Construction Management VA Handles
Construction Project Managers shouldn't be tied to a desk logging paperwork while field teams need immediate decisions. Our specialized assistants take charge of your administrative pipeline so jobs finish on schedule and on budget.
RFI Drafting & Submittal Log Management
Prevent project delays by keeping architectural queries and submittal approvals moving fast.
- Drafting and logging RFIs based on field superintendent markups
- Distributing RFI responses to affected subcontractors & engineers
- Building submittal registers (product data, shop drawings, samples)
- Following up with architects/consultants on overdue submittals
Plan Sets, Bulletins & Slip-Sheeting
Ensure the field is always building off the latest approved construction drawings.
- Slip-sheeting revised architectural, structural & MEP drawing sheets
- Logging addenda, ASI (Architect's Supplemental Instructions) & bulletins
- Linking verified RFIs and submittals to drawing sheets in Procore / ACC
- Updating digital plan rooms and distributing revised PDF sets
Daily Field Logs & Superintendent Support
Protect your business from delay claims with comprehensive daily site documentation.
- Compiling daily field reports from superintendent voice notes/sketches
- Logging subcontractor headcounts, site weather data & equipment hours
- Organizing progress photos by CSI division, area, and elevation
- Documenting safety toolbox talks and site inspection sign-offs
OAC Meetings & Subcontractor Coordination
Keep owners, architects, and specialty trades accountable with rigorous meeting documentation.
- Drafting Owner-Architect-Contractor (OAC) agendas & minutes
- Formatting weekly subcontractor coordination action items
- Updating 3-week rolling lookahead schedules in Excel/Smartsheet
- Tracking old business items until official resolution and sign-off
Sub Bidding & Long-Lead Procurement
Prevent material bottlenecks and ensure competitive trade coverage on every tender.
- Sending Invitations to Bid (ITB) via BuildingConnected / Procore
- Maintaining long-lead material procurement logs (HVAC, steel, glazing)
- Assembling bid-leveling comparison sheets for project managers
- Tracking supplier shipping status and jobsite delivery schedules
Punch Lists & Project Closeout Packages
Release final retainage faster with complete, audit-ready handover packages.
- Organizing punch list deficiencies in Fieldwire, Procore, or ACC
- Collecting manufacturer warranty documents & O&M manuals
- Gathering as-built drawings from subcontractors across all trades
- Assembling Certificate of Substantial Completion documentation
How SageDoer Works in 4 Clear Steps
Bypass endless interviews and unverified resumes. We deploy dedicated construction project assistants backed by active project oversight.
Submit Requirements
Share your active project count, project management tools (Procore, ACC, PlanGrid, Bluebeam), and current paperwork bottlenecks via Email, Form, or WhatsApp.
Finalise the Deal
Our dedicated Project Manager connects with you to review project workflows, establish daily communications (Slack/Teams), and execute standard NDAs.
Expert Execution
Your PM orchestrates the daily operations, audits RFI logs, monitors submittal turnaround times, and supervises your assigned construction VA daily.
Pay Only for Output
Transparent time logs for pure productive construction support work. Your dedicated Project Manager's supervision and backup guarantee are 100% free.
Traditional Platforms vs. SageDoer Managed
Why general contractors and construction management teams choose SageDoer over generic freelance marketplaces.
| Key Evaluation Criteria | Traditional Freelance Sites |
SageDoer Managed
Recommended
|
|---|---|---|
| Platform & Management Fees | Up to 40% in hidden markups, currency exchange cuts & client fees | 0% Hidden Fees. Pay strictly for productive hours worked. |
| Daily Team Management | You must micromanage freelancers yourself after spending 10 hours on the job site | Dedicated Project Manager acts as your single point of contact. |
| Construction Domain Expertise | Generic VAs who don't know the difference between an RFI, ASI, or Submittal | Internally vetted specialists trained in Procore, ACC, and construction SOPs. |
| Hiring & Deployment Speed | 3-4 weeks of screening unverified applicants and trial testing | Immediate deployment within 24 to 48 hours. |
| Billing & Invoicing | Disjointed contracts, multiple payment entries, and surprise charges | Simple, unified, transparent USD invoicing twice a month. |
| Staff Turnover & Absences | Freelancers disappear right before bid submission deadlines or OAC meetings | Immediate backup replacement trained on your exact project SOPs. |
Transparent Rates. Zero Lock-Ins.
Every plan includes our free dedicated project manager, centralized time tracking, and daily activity logs.
Part-Time
20 Hours / WeekIdeal for project managers handling 1-2 active projects who need RFI tracking, daily report compiling, and meeting minutes.
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Full-Time
40 Hours / WeekA fully dedicated construction management assistant embedded directly into your Procore, ACC, or Fieldwire setup across all your job sites.
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Trusted by Construction Managers Nationwide
Here is how SageDoer helps construction leaders spend less time on administration and more time on the job site.
"Our Project Managers were spending 15 hours a week updating Procore submittals and logging RFIs. SageDoer took over the entire log and slip-sheeting workflow. Turnaround times dropped from 12 days to 48 hours."
"Our superintendent sends daily voice notes and quick photos from his phone. By 6 PM, our SageDoer VA has fully compiled the daily report in Raken with subcontractor counts, weather, and deliveries."
"Having a dedicated project manager who reviews submittal registers and tracks long-lead items without charging a supervision fee saved us at least $45,000 in project engineer hiring costs."
"Project closeout used to be a nightmare of missing warranties and O&M manuals. Our VA systematically hunted down every trade document three weeks before substantial completion."
"Our Project Managers were spending 15 hours a week updating Procore submittals and logging RFIs. SageDoer took over the entire log and slip-sheeting workflow. Turnaround times dropped from 12 days to 48 hours."
"Our superintendent sends daily voice notes and quick photos from his phone. By 6 PM, our SageDoer VA has fully compiled the daily report in Raken with subcontractor counts, weather, and deliveries."
"Having a dedicated project manager who reviews submittal registers and tracks long-lead items without charging a supervision fee saved us at least $45,000 in project engineer hiring costs."
"Project closeout used to be a nightmare of missing warranties and O&M manuals. Our VA systematically hunted down every trade document three weeks before substantial completion."
Real Answers for Construction Managers & Builders
Ready to Free Up Your Construction Project Managers?
Schedule a 30-minute discovery call or connect via WhatsApp. We will assess your software setup, active job volume, and documentation bottlenecks to pair you with an experienced construction management specialist.
Tell Us About Your Construction Business
Share your software platforms, active project count, and project management pain points. Our Project Manager will reach out within 2 hours.