Take The Paperwork Off Your Truck With A Fully Managed Virtual Assistant For Contractors
Stop sacrificing nights and weekends to estimate follow-ups, subcontractor scheduling, material price-checking, and missing receipts. Access specialized contractor virtual assistants managed by one dedicated project manager who supervises trade dispatch, permit packets, supplier POs, and progress invoicing at absolutely zero extra charge.
1. Free Dedicated Project Manager
Your single point of contact. Supervises bid deadlines, sub-trade coordination, customer communication, and hours tracking at $0 extra charge.
2. Field Service & Dispatch Support
Trained in Jobber, Housecall Pro, ServiceTitan, and Procore. We book leads, assign crews, and handle customer arrival alerts seamlessly.
3. Faster Cash Flow & Milestone Draws
Never wait weeks to send a bill. We send change order requests, compile progress invoices, and follow up on customer payments promptly.
0%
Platform or Recruiter Markups
Up to 70%
Savings vs. In-House Office Admin
100% Free
Dedicated PM Supervision
< 24-48h
Rapid Onboarding & Deployment
What Your Contractor Virtual Assistant Executes Daily
Protect your billable project hours. Offload quote drafting, crew dispatch, supplier follow-ups, permit paperwork, and customer invoicing to a skilled contractor coordinator.
Estimating, Takeoffs & Bid Follow-Up
Never lose a job because your bid was delivered late. Turn rough job-site dimensions into professional, detailed quotes for homeowners and commercial clients.
- Entering dimensions into Bluebeam Revu or STACK Takeoff
- Formatting line-item proposals in Jobber, Buildertrend, or Excel
- Chasing material unit costs from local lumber yards and suppliers
- Courteous automated follow-ups with open quote recipients
Crew Scheduling & Field Dispatch
Keep your trucks rolling and trades synchronized. Manage service appointments, trade handoffs, and customer arrival windows effortlessly.
- Assigning work orders in Jobber, Housecall Pro, or ServiceTitan
- Sending automated customer "on-my-way" SMS alerts and reminders
- Re-routing crew calendars around rain delays and site holdups
- Logging technician field hours and travel time reconciliation
Permit Filing & Inspection Coordination
Bypass the headache of municipal paperwork. Your VA compiles documents, files city permits, and schedules municipal inspectors on time.
- Downloading and filling city/county building permit applications
- Attaching site plans, engineering stamps, and contractor licenses
- Booking municipal rough-in and final building inspections
- Tracking permit issuance statuses and fee payment receipts
Supplier POs & Materials Logistics
Keep critical materials arriving on schedule. We issue purchase orders, verify supplier pricing against trade agreements, and track drop-offs.
- Generating purchase orders for lumber, electrical, plumbing & roofing
- Matching supplier delivery dockets against job cost estimates
- Confirming drop-off dates and site delivery access with suppliers
- Reconciling monthly supplier credit statements before payment
Change Orders & Progress Invoicing
Stop bleeding cash on unbilled extras. Your VA logs change requests immediately, gets customer signatures, and sends progress draw requests.
- Drafting Change Order Requests (CORs) with photo and cost backup
- Routing change orders for e-signature before extra work starts
- Drafting milestone invoices in QuickBooks Online or Xero
- Sending polite, automated payment reminders for outstanding balances
COI Compliance, Lien Waivers & Reviews
Protect your business liability and build a dominant online reputation. Collect certificates of insurance, signed waivers, and 5-star customer reviews.
- Collecting and checking subcontractor Certificates of Insurance (COIs)
- Collecting conditional and unconditional lien waivers prior to payment
- Assembling closeout packets, equipment warranties, and manuals
- Triggering post-job review request cadences on Google and Angi
Industry-Standard Contractor Software & Tools
Our virtual assistants are already fluent in the exact field service, estimating, and accounting software general contractors and trade businesses use every day.
How SageDoer Works: Streamlined & Fully Managed
No endless vetting rounds, no high fixed agency retainers, and zero micro-management stress.
Submit Requirements
Share your trade specialty, software stack (Jobber, Buildertrend, QBO), and specific administrative bottlenecks. Choose your preferred channel:
Finalise the Deal
Our dedicated project manager will promptly connect to review your workflow, outline a tailored administrative plan, and finalise partnership details.
Expert Execution
Your project manager takes full charge of operations, getting quotes sent, permits submitted, and invoices logged smoothly through our vetted contractor VAs.
Pay Only for Output
We log and charge exclusively for the virtual assistant's actual working time. Your dedicated project manager's supervision is completely free.
Traditional Platforms vs. SageDoer Managed Model
Why busy general contractors, remodelers, and specialty trades choose SageDoer.
| Key Evaluation Criteria | Traditional Platforms (Upwork, Fiverr) |
THE SMART CHOICE: SageDoer
|
|---|---|---|
| Platform & Management Fees | Up to 40% in hidden markups, bidding, and memberships | 0% Hidden Fees. Pay strictly for hours worked. |
| Daily Team Management | You must juggle and supervise multiple freelancers from the truck | Dedicated Project Manager acts as your single point of contact |
| Quality Assurance | Hit-or-miss talent with no real-world contractor workflow knowledge | Internally vetted, construction-trained premium coordinators |
| Hiring & Deployment Speed | Endless cycles of interviewing, testing, and onboarding | Instant delegation. We immediately assign the right specialist. |
| Billing & Invoicing | Complex, multi-freelancer invoices with currency headaches | Simple, unified, centralised USD invoicing |
| Staff Turnover & Replacements | Start the hiring and job onboarding process all over again | Seamless internal replacements with zero workflow disruption |
Transparent Pricing for Contractor Support
No headhunter retainers, zero platform markups. Pay strictly for productive assistant hours while your Dedicated Project Manager oversees operations for free.
Part-Time
20 Hours Per Week
Est. $560 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Full-Time
40 Hours Per Week
Est. $960 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Calculate Your Monthly Overhead Savings vs. In-House Office Admin
Compare SageDoer managed rates against standard US/UK in-house contractor coordinator costs
Trusted by General & Specialty Trade Contractors
See how having a dedicated project manager and contractor VA freed business owners from office gridlock and accelerated paid draws.
"Before SageDoer, I spent 2 hours every evening in my truck typing up estimates in Jobber and chasing receipts. Our VA now handles bid drafting, client reminders, and schedule updates. I actually have dinner with my family again."
Ryan Mitchell
Owner, Mitchell Remodeling & Framing (Ohio, US)
"Having a single dedicated Project Manager oversee our material POs and subcontractor COIs is unbeatable. Our PM reviews all invoices and delivery dockets before they go into QuickBooks. The $0 PM management fee is 100% genuine."
Travis Campbell
Managing Director, Apex Mechanical & Electrical (UK)
"We used to forget change orders or perform extra work before getting customer sign-off. Our SageDoer VA sends CORs right from field notes within 30 minutes. We collected over $42,000 in extra billing we would have otherwise swallowed."
Steve Gallagher
Founder, Gallagher Commercial Roofing (Florida, US)
"The full-time plan at $6/hour with a dedicated PM is easily the highest ROI operational hire we've made. We scaled from 3 crews to 7 crews without hiring another full-time in-house office manager."
Dave Lawson
Principal, Lawson Drywall & Interiors (Alberta, Canada)
"Before SageDoer, I spent 2 hours every evening in my truck typing up estimates in Jobber and chasing receipts. Our VA now handles bid drafting, client reminders, and schedule updates. I actually have dinner with my family again."
Ryan Mitchell
Owner, Mitchell Remodeling & Framing (Ohio, US)
"Having a single dedicated Project Manager oversee our material POs and subcontractor COIs is unbeatable. Our PM reviews all invoices and delivery dockets before they go into QuickBooks. The $0 PM management fee is 100% genuine."
Travis Campbell
Managing Director, Apex Mechanical & Electrical (UK)
Contractor Virtual Assistant FAQ
Direct, honest answers about trade terminology, dispatch software, permits, and billing.
Ready to Take the Paperwork Off Your Shoulders?
Send us your current estimating, dispatch, or administrative bottlenecks, or schedule a 30-minute discovery call. We'll map out your operational delegation workflow and assign your dedicated manager immediately.
Book a 30-Min Strategy Call
Pick a time on our official Calendly
Chat on WhatsApp
+91 80170 67191 (Fastest direct reply)
Email Direct
info@sagedoer.com
SageDoer Official Contact Hub
https://sagedoer.com/contact/
Submit Your Contracting Scope
Tell us about your trade specialty, estimating needs, or field dispatch bottlenecks. Our manager will reply with a tailored strategy within hours.