Resolve High-Stakes Disputes
Without the Case Administration Burnout.
Stop losing 20+ hours a week juggling multi-party availability, clearing conflict-of-interest databases, chasing unreturned Agreements to Mediate, and reconciling split fee retainers. From confidential pre-mediation brief indexing and secure Zoom caucus coordination to term sheet circulation and AAA/JAMS calendar management. Supervised by a Dedicated Project Manager at $0 extra charge.
Dedicated Project Manager Model
Commercial neutrals get retained for judicial insight, neutral analysis, and breaking settlement impasses—not for chasing dual-party retainer deposits or configuring Zoom breakout room privacy settings. You coordinate directly with one dedicated project lead who enforces strict confidentiality and legal ops SOPs.
- Conflict Checking & Convening: Auditing multi-party legal names, insurer entities, and past matters to clear conflicts before joint sessions are locked.
- Brief Collation & Evidentiary Vaults: Securely receiving and organizing confidential ex parte mediation statements and joint exhibits into encrypted folders.
- Split Fee Billing & Escrow Accounts: Issuing 50/50 or customized cost-split retainer invoices and tracking payments from all counsel prior to call time.
- $0 Fee for Supervision: 100% of your invoice goes strictly to actual productive case management hours worked.
Platforms & Case Management Tools Our Mediation VAs Master Daily
Zero training lag. Our managed legal assistants plug directly into your practice management portals, secure video conference setups, billing systems, and encrypted document rooms.
What Your SageDoer Corporate Mediator VA Handles
Commercial dispute neutrals shouldn't be consumed with nudging opposing counsel for retainers, re-entering party names in conflict databases, or monitoring Zoom breakout privacy. Our specialized assistants run your pre-session, day-of-session, and post-session operations with flawless legal discretion.
Conflict Checks & Case Convening
Clear corporate disputes swiftly and avoid disqualifications before joint sessions are confirmed.
- Running comprehensive conflict checks across legal entities, subsidiaries, and insurers
- Coordinating multi-party calendars across plaintiff, defense, and carrier counsel
- Distributing Notice of Mediation Hearing and joint scheduling orders
- Managing date hold reserves and handling rescheduling requests
Agreements to Mediate & Brief Repositories
Ensure statutory confidentiality agreements are executed and sensitive briefs are strictly partitioned.
- Routing standardized Agreement to Mediate and NDA packets via DocuSign
- Creating segregated ex parte confidential brief folders in Citrix ShareFile or Box
- Verifying submission deadlines for pre-mediation position statements and damages models
- Bookmarking, Bates numbering, and summarizing exhibit bundles for the neutral
Virtual Caucus & Hearing Logistics
Eliminate accidental cross-party disclosure during high-tension virtual and hybrid proceedings.
- Configuring password-protected, encrypted Zoom/Teams hearing chambers
- Setting up isolated private breakout caucuses for Plaintiff, Defense, and Adjusters
- Admitting authorized attendees from waiting rooms and checking attendance authority
- Managing technical glitches, audio testing, and digital document display
Split-Fee Retainers & Escrow Management
Never commence a mediation session with outstanding fee deposits or disputed split shares.
- Generating multi-party fee allocation invoices (50/50, one-third, or custom allocations)
- Verifying retainer clearance in LawPay or trust accounts 5 business days prior
- Calculating post-session study hours, overtime rates, and dispatching final reconciliations
- Managing cancellation fee policies and unearned retainer disbursements
Term Sheets, MOUs & Settlement Circulation
Lock in mediated outcomes while all decision-makers are present, eliminating buyer's remorse.
- Populating neutral term sheets, Heads of Agreement, and short-form MOUs
- Expediting live signing envelopes via DocuSign while parties remain in caucus
- Tracking required attorney signatures, client acknowledgments, and adjuster initials
- Distributing countersigned copies and audit certificates to all counsel of record
Court Reporting & Roster Compliance
Maintain spotless compliance with court-annexed programs and national provider rosters.
- Filing official Mediator's Reports / Statements of Agreement with state and federal courts
- Updating mediator profiles and availability calendars across AAA, JAMS, and FINRA
- Logging CLE credits, credential renewals, and mandatory ethics declarations
- Managing post-dispute feedback surveys to benchmark user satisfaction
How SageDoer Works in 4 Clear Steps
Bypass endless interviews and unverified generic freelancers. We deploy dedicated legal and ADR operational specialists backed by active supervision.
Submit Requirements
Share your monthly hearing volume, dispute specialties (commercial, employment, IP, construction), practice management tools (Clio, ShareFile), and administrative bottlenecks via Email, Form, or WhatsApp.
Finalise the Deal
Our dedicated Project Manager connects with you to review your conflict check protocols, establish encrypted communication channels, configure templates, and execute standard bilateral NDAs.
Expert Execution
Your PM supervises case convening schedules, audits retainer collection prior to sessions, verifies brief vault permissions, and actively oversees your assigned mediation VA daily.
Pay Only for Output
Transparent time logs for pure productive dispute coordination and practice management. Your dedicated Project Manager's supervision and backup neutral guarantee are 100% free.
Traditional Platforms vs. SageDoer Managed
Why commercial dispute mediators, retired judges, and arbitration practice leaders choose SageDoer over generic freelance marketplaces.
| Key Evaluation Criteria | Traditional Freelance Sites |
SageDoer Managed
Recommended
|
|---|---|---|
| Platform & Management Fees | Up to 40% in hidden markups, currency exchange cuts & client fees | 0% Hidden Fees. Pay strictly for productive hours worked. |
| Daily Team Management | You must micromanage freelancers yourself after spending 9 hours in continuous caucus negotiations | Dedicated Project Manager acts as your single point of contact. |
| ADR & Legal Domain Competency | Generic VAs who don't know the difference between ex parte and joint briefs, or mishandle confidential caucus documents | Internally vetted specialists trained in legal conflict checks, split-fee billing, and caucus management. |
| Hiring & Deployment Speed | 3-4 weeks of screening unverified resumes, interviews, and candidates ghosting | Immediate deployment within 24 to 48 hours. |
| Billing & Invoicing | Disjointed contracts, multiple payment entries, and surprise charges | Simple, unified, transparent USD invoicing twice a month. |
| Staff Turnover & Absences | Freelancer vanishes right before a multi-million-dollar multi-party commercial session | Immediate backup replacement trained on your exact dispute intake SOPs. |
Transparent Rates. Zero Lock-Ins.
Every plan includes our free dedicated project manager, centralized time tracking, and daily activity logs.
Part-Time
20 Hours / WeekIdeal for independent mediators convening 3–6 dispute hearings monthly needing conflict checks, brief indexing, and retainer tracking.
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Full-Time
40 Hours / WeekA dedicated ADR case manager embedded into your practice, handling high-volume commercial panels, AAA/JAMS calendars, and daily hearing logistics.
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Trusted by Commercial Mediators & Alternative Dispute Resolution Panels
Here is how SageDoer helps corporate mediators double their hearing capacity, eliminate retainer delays, and conduct airtight virtual caucuses.
"Convening commercial mediations across four corporate law firms used to take 12 phone calls and 30 emails per case. SageDoer now manages our conflict checks, multi-party date holds, and fee agreements. My practice throughput increased by 40% in 90 days."
"Our dedicated PM oversees our LawPay trust accounts and verifies that both plaintiff and defense retainers clear before we hold joint sessions. We haven't had a single uncollected invoice in six months."
"During intense Zoom sessions, our assistant coordinates encrypted breakout caucuses, tests counsel audio, and circulates the MOU for instant DocuSign execution while everyone is in agreement. Flawless execution."
"Having a dedicated project manager who organizes confidential ex parte mediation statements in ShareFile saved me from hiring a domestic $85,000/year legal case administrator. Invaluable partnership."
"Convening commercial mediations across four corporate law firms used to take 12 phone calls and 30 emails per case. SageDoer now manages our conflict checks, multi-party date holds, and fee agreements. My practice throughput increased by 40% in 90 days."
"Our dedicated PM oversees our LawPay trust accounts and verifies that both plaintiff and defense retainers clear before we hold joint sessions. We haven't had a single uncollected invoice in six months."
"During intense Zoom sessions, our assistant coordinates encrypted breakout caucuses, tests counsel audio, and circulates the MOU for instant DocuSign execution while everyone is in agreement. Flawless execution."
"Having a dedicated project manager who organizes confidential ex parte mediation statements in ShareFile saved me from hiring a domestic $85,000/year legal case administrator. Invaluable partnership."
Real Answers for Commercial Mediators & Neutrals
Ready to Streamline Your Mediation Practice?
Schedule a 30-minute discovery call or connect via WhatsApp. We will evaluate your monthly case load, primary ADR platforms, trust accounting workflows, and administrative bottlenecks to pair you with an experienced corporate mediation specialist.
Tell Us About Your Mediation Practice
Share your average monthly case volume, dispute specialties (commercial, employment, construction), and primary practice tools. Our Project Manager will reach out within 2 hours.