Scale Your Course & Community
Without the Tech & Support Burnout.
Stop losing 25+ hours a week resetting student passwords, formatting Canva PDF workbooks, troubleshooting failed Stripe payments, and uploading video lessons. From Kajabi, Skool, and Teachable LMS management to video timestamping in Descript, community onboarding, launch email funnels, and live webinar tech assistance. Supervised by a Dedicated Project Manager at $0 extra charge.
Dedicated Project Manager Model
Educators generate revenue through transformative curriculum design, high-converting live webinars, and high-impact mentoring—not wrestling video embed codes or chasing delinquent student installment payments. You coordinate directly with one dedicated project lead who enforces strict course operations SOPs.
- Curriculum Uploading & Drip Logic: Uploading lesson video modules, audio assets, and downloadable resources with custom drip-release dates.
- Student Community Hospitality: Welcoming new members in Skool or Circle, moderating discussion threads, and enforcing community guidelines.
- Dunning & Churned Payment Recovery: Resolving failed credit card installments in Stripe, managing dunning sequences, and preventing access leaks.
- $0 Fee for Supervision: 100% of your invoice goes strictly to actual productive course management and student support hours worked.
LMS, Community & Marketing Platforms Our VAs Run Daily
Zero training lag. Our managed assistants plug directly into your learning management system, community forums, email automation suites, and video editing tools.
What Your SageDoer Course Creator VA Handles
Course creators should be producing brilliant intellectual property, coaching live cohorts, and driving sales—not formatting PDF worksheets, editing transcripts, or replying to login support tickets. Our managed specialists operate your digital academy with clockwork reliability.
LMS Curriculum Uploads & Drip Logic
Keep your modules organized, clean, and scheduled to release at the exact right moment in your student's learning journey.
- Uploading lesson videos, audio downloads, and transcripts in Kajabi, Teachable, or Thinkific
- Configuring time-delayed drip schedules, completion prerequisites, and quizzes
- Testing video playback across mobile apps, iOS, and desktop browsers
- Structuring bonus modules, resource resource vaults, and certificate automations
Community Hospitality & Student Moderation
Turn your Skool, Circle, or Discord group into an active, welcoming, and high-retention learning space.
- Welcoming new students, guiding them through the Start Here onboarding module
- Moderating daily posts, pinning important announcements, and filtering spam
- Prompting weekly student check-ins, celebration wins, and discussion questions
- Flagging high-priority student questions directly to the instructor before Q&A calls
Video Timestamps, Subtitles & Audio Cleanup
Make video lessons searchable, accessible, and professional with crisp transcripts and captions.
- Editing raw course video in Descript (cutting "ums", long pauses, and dead air)
- Generating chapter timestamps so students can quickly jump to key lesson concepts
- Formatting accurate .SRT subtitle files for Vimeo, Wistia, or native LMS players
- Exporting clean audio-only MP3 feeds for private student podcast feeds
Canva Workbooks, Checklists & Slide Decks
Turn your rough slide notes into polished, on-brand learning materials students love implementing.
- Designing fillable PDF student workbooks and exercise sheets in Canva Pro
- Formatting Keynote/PowerPoint presentation slides to match your brand design kit
- Creating downloadable visual cheat-sheets, SOP templates, and summary infographics
- Assembling course asset folders in Google Drive or Notion for easy student access
Launch Funnel Staging & Email Automations
Execute multi-day course launch campaigns without worrying about broken links or misfired tags.
- Staging promotional launch email sequences in ConvertKit, ActiveCampaign, or Mailchimp
- Testing checkout purchase links, UTM tracking parameters, and discount coupon codes
- Building automated cart-abandonment reminder sequences to recover lost enrollments
- Configuring post-purchase onboarding emails with instant login credential instructions
Billing Recovery, Dunning & Live Call Tech
Prevent cash-flow leaks and ensure your live coaching webinars run smoothly from start to finish.
- Managing failed payment notifications in Stripe / ThriveCart to recover delinquent payments
- Handling student refund requests pursuant to your 14/30-day money-back guarantee policy
- Assisting with Zoom live webinar setup: muting attendees, posting chat links, recording calls
- Trimming live Zoom replay calls and uploading them to the student portal within 2 hours
How SageDoer Works in 4 Clear Steps
Bypass endless interviews and unverified generic freelancers. We deploy dedicated course operations specialists backed by active supervision.
Submit Requirements
Share your LMS platform (Kajabi, Skool, Teachable), current student count, upcoming launch dates, and key administrative bottlenecks via Email, Form, or WhatsApp.
Finalise the Deal
Our dedicated Project Manager connects with you to review course SOPs, configure access permissions, set student support SLAs, and sign bilateral NDAs.
Expert Execution
Your PM supervises lesson uploads, audits student help tickets, checks launch sequence link tracking, and oversees your assigned course VA daily.
Pay Only for Output
Transparent time logs for pure productive course administration and community hospitality. Your dedicated Project Manager's supervision and backup continuity are 100% free.
Traditional Platforms vs. SageDoer Managed
Why digital educators, mastermind hosts, and online academy founders choose SageDoer over generic freelance marketplaces.
| Key Evaluation Criteria | Traditional Freelance Sites |
SageDoer Managed
Recommended
|
|---|---|---|
| Platform & Management Fees | Up to 40% in hidden markups, currency exchange cuts & monthly client subscription fees | 0% Hidden Fees. Pay strictly for productive hours worked. |
| Daily Team Management | You must micromanage freelancers yourself after teaching a 2-hour live group coaching call | Dedicated Project Manager acts as your single point of operational accountability. |
| Course & Community Literacy | Generic VAs who don't know drip schedules from webhooks, or post broken checkout links | Internally vetted specialists trained in Kajabi, Skool, Circle, ConvertKit, and Descript. |
| Hiring & Deployment Speed | 3-4 weeks of screening unverified resumes, interviewing, and candidates ghosting | Immediate deployment within 24 to 48 hours. |
| Billing & Invoicing | Disjointed contracts, multiple payment entries, and surprise charges | Simple, unified, transparent USD invoicing twice a month. |
| Staff Turnover & Absences | Freelancer vanishes right before a 6-figure live course launch sprint or webinar day | Immediate backup replacement trained on your exact course operations SOPs. |
Transparent Rates. Zero Lock-Ins.
Every plan includes our free dedicated project manager, centralized time tracking, and daily activity logs.
Part-Time
20 Hours / WeekIdeal for established creators with 1–2 evergreen courses needing daily student ticket resolution, community hospitality, and weekly module updates.
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Full-Time
40 Hours / WeekA complete course operations coordinator embedded into your LMS and community, managing high-volume cohort launches, video editing, workbooks, and billing.
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Trusted by Course Creators & Community Leaders
Here is how SageDoer helps online educators eliminate tech bottlenecks, boost student completion rates, and protect launch revenue.
"During our $180k cohort launch, answering student onboarding emails and password resets was completely overwhelming me. My SageDoer VA handled every support ticket in under 15 minutes and welcomed 350+ new students into our Skool community. A total lifesaver."
"I produce 40 video lessons across our flagship certification program. My assistant cuts out filler words in Descript, creates chapter timestamps, designs Canva worksheets, and sets up Kajabi drip automations with zero supervision. Our production speed tripled."
"Our dedicated PM set up automated dunning and dunning sequences in Stripe and ConvertKit. In the first 60 days, our assistant recovered over $14,000 in failed student monthly payment plans that would have gone uncollected. The service literally pays for itself."
"Hiring a full-time community manager in California was quoted at $60,000/year plus health insurance. SageDoer provided a dedicated education operations specialist at $960 a month who runs our Circle.so community, manages our weekly Zoom replays, and drafts newsletters."
"During our $180k cohort launch, answering student onboarding emails and password resets was completely overwhelming me. My SageDoer VA handled every support ticket in under 15 minutes and welcomed 350+ new students into our Skool community. A total lifesaver."
"I produce 40 video lessons across our flagship certification program. My assistant cuts out filler words in Descript, creates chapter timestamps, designs Canva worksheets, and sets up Kajabi drip automations with zero supervision. Our production speed tripled."
"Our dedicated PM set up automated dunning and dunning sequences in Stripe and ConvertKit. In the first 60 days, our assistant recovered over $14,000 in failed student monthly payment plans that would have gone uncollected. The service literally pays for itself."
"Hiring a full-time community manager in California was quoted at $60,000/year plus health insurance. SageDoer provided a dedicated education operations specialist at $960 a month who runs our Circle.so community, manages our weekly Zoom replays, and drafts newsletters."
Real Answers for Online Course & Community Founders
Ready to Free Up Your Time & Scale Your Course?
Schedule a 30-minute discovery call or connect via WhatsApp. We will evaluate your LMS platform, active student enrollment, community engagement needs, and launch bottlenecks to pair you with an experienced course operations specialist.
Tell Us About Your Online Course & Community
Share your LMS platform (Kajabi, Skool, Teachable), current student volume, and administrative bottlenecks. Our Project Manager will reach out within 2 hours.