Direct the Stage,
Without the Production Chaos.
Stop losing 25+ hours a week juggling rehearsal room double-bookings, dancer call sheets, audition reels, tour flight manifests, and grant reporting deadlines. From Jackrabbit Dance and DanceStudio-Pro scheduling to theater cue sheets, costume fitting rosters, box office ticket audits, and donor outreach. Supervised by a Dedicated Project Manager at $0 extra charge.
Dedicated Project Manager Model
Artistic Directors and choreographers thrive in the rehearsal studio—shaping movement, mentoring dancers, and realizing creative visions—not updating bus charter manifests, sorting audition video links, or logging box office sales. You coordinate directly with one dedicated project lead who enforces strict performing arts operations SOPs.
- Rehearsal Scheduling & Dancer Call Sheets: Distributing daily studio call times, principal vs. corps casting, and tracking dancer availability in Jackrabbit or DanceStudio-Pro.
- Audition Intake & Headshot/Reel Indexing: Triaging dancer registrations, cataloging audition reels, and populating casting evaluation matrices.
- Touring Travel Logistics & Per Diems: Managing flight bookings, bus charters, hotel room blocks, per diem tracking, and theater load-in timelines.
- $0 Fee for Supervision: 100% of your invoice goes strictly to actual productive dance company administrative and production support hours worked.
Software & Tools Our Dance Company VAs Operate Daily
Zero training lag. Our managed assistants plug directly into your company scheduling software, ticketing platforms, grant repositories, and digital asset archives.
What Your SageDoer Dance Company VA Handles
Directing a dance company requires artistic brilliance, somatic focus, and company leadership. It shouldn't be derailed by lost shoe sizes, missing bus charter confirmations, or ticket comp lists. Our managed assistants run your operational infrastructure with stage-manager precision.
Rehearsal Schedules & Dancer Call Sheets
Ensure dancers, guest choreographers, and repetiteurs are always aligned with zero studio double-bookings.
- Distributing weekly and daily rehearsal call sheets across principal, soloist, and corps dancers
- Coordinating studio rental bookings, floor availability, and pianist accompaniment schedules
- Tracking dancer injuries, physical therapy holds, and understudy rehearsal calls
- Managing dancer availability conflicts and union/AGMA break requirement compliance
Audition Management & Casting Administration
Streamline seasonal company and apprentice auditions from initial registration to contract signing.
- Managing audition registration forms, entry fees, headshots, and performance reels
- Populating audition evaluation matrices for artistic directors and panel adjudicators
- Issuing company dancer offer letters, apprentice agreements, and guest artist contracts
- Onboarding new company dancers: collecting W-9s, emergency contacts, and bio headshots
Theater Run-of-Show & Production Cues
Bridge artistic vision with technical theater production for seamless tech week execution.
- Compiling master production cue sheets: lighting cues, sound tracks, and quick changes
- Coordinating theater load-in schedules, marley floor laying, and dressing room door signs
- Organizing tech week schedule memos: spacer rehearsals, dry tech, and dress rehearsals
- Coordinating stage manager communications, front-of-house hold times, and curtain speeches
Tour Logistics, Charters & Per Diem Tracking
Keep your touring company safe, on schedule, and accounted for across national and international roadshows.
- Booking company flights, sleeper tour buses, equipment trucks, and airport shuttles
- Managing hotel room blocks, roommate preference rosters, and late check-in protocols
- Calculating weekly dancer per diem schedules and coordinating direct ACH distribution
- Creating comprehensive mobile day-of-travel tour books with venue stage specs
Costume Inventory, Fittings & Maintenance
Track thousands of dollars in delicate wardrobe pieces, tutus, footwear, and specialty props.
- Maintaining costume wardrobe inventories by repertoire piece, character, and rack location
- Scheduling dancer fitting appointments with resident costume designers and seamstresses
- Tracking pointe shoe allowances, orders from Freed/Bloch, and specialty footwear delivery
- Coordinating post-performance dry cleaning schedules and secure archive storage
Grants Prep, Donor Care & Box Office Audits
Ensure non-profit arts compliance, donor goodwill, and accurate performance revenue reconciliation.
- Compiling grant application documentation: artist resumes, work samples, and budget logs
- Managing box office ticket sales reports, house seat allocations, and VIP comp lists
- Drafting donor thank-you letters, patron acknowledgment programs, and tax receipts
- Tracking music performance licensing rights (ASCAP, BMI, SESAC) and grand rights logs
How SageDoer Works in 4 Clear Steps
Bypass generic marketplaces and unvetted freelancers who don't understand performing arts production. We deploy dedicated dance administration specialists backed by active management oversight.
Submit Requirements
Share your upcoming season schedule, dancer roster size, studio software (Jackrabbit, DSP), touring roadmap, and administrative bottlenecks via Email, Form, or WhatsApp.
Finalise the Deal
Our dedicated Project Manager connects with you to review production SOPs, configure studio software user seats, establish communication channels, and sign bilateral NDAs.
Expert Execution
Your PM supervises rehearsal call sheet delivery, audits tour manifests, ensures box office and grant tracking deadlines are met, and oversees your assigned dance VA daily.
Pay Only for Output
Transparent time logs for pure productive company coordination and production hours worked. Your dedicated Project Manager's supervision and backup continuity are 100% free.
Traditional Platforms vs. SageDoer Managed
Why dance company directors, choreographers, and non-profit dance executives choose SageDoer over generic freelance marketplaces.
| Key Evaluation Criteria | Traditional Freelance Sites |
SageDoer Managed
Recommended
|
|---|---|---|
| Platform & Management Fees | Up to 40% in hidden markups, currency exchange fees & monthly client subscription fees | 0% Hidden Fees. Pay strictly for productive hours worked. |
| Daily Team Management | You must micromanage freelancers yourself after spending 8 hours creating choreography on the floor | Dedicated Project Manager acts as your single point of operational accountability. |
| Performing Arts Production Literacy | Generic VAs who don't understand call sheets, quick changes, theater cue schedules, or touring per diems | Internally vetted specialists trained in Jackrabbit, DSP, tour coordination, stage cues, and arts grants. |
| Hiring & Deployment Speed | 3-4 weeks of screening unverified resumes, paid tests, and candidate ghosting | Immediate deployment within 24 to 48 hours. |
| Billing & Invoicing | Disjointed contracts, multiple payment entries, and surprise charges | Simple, unified, transparent USD invoicing twice a month. |
| Staff Turnover & Production Week Absences | Freelancer vanishes right during theater tech week, opening night, or national tour launch | Immediate backup replacement trained on your exact company production SOPs. |
Transparent Rates. Zero Lock-Ins.
Every plan includes our free dedicated project manager, centralized time tracking, and daily activity logs.
Part-Time
20 Hours / WeekIdeal for regional dance companies and studio ensembles (10–25 dancers) needing daily call sheets, studio booking sync, and audition registration triage.
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Full-Time
40 Hours / WeekA dedicated company general manager embedded into your dance organization, managing multi-city tour manifests, theater production cue sheets, grant filing, and daily logistics.
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Trusted by Artistic Directors & Dance Company Founders
Here is how SageDoer helps dance company directors eliminate production friction, protect dancer wellbeing, and manage sold-out performance seasons.
"Our contemporary company tours across 8 cities each spring. Organizing hotel rooming lists, sleeper bus routes, dancer per diems, and theater load-in schedules used to eat up my entire creative headspace. SageDoer took over our entire tour book and call sheets. Our tour ran like clockwork."
"Audition season was a nightmare with 400+ video reels and headshots sent to an unorganized inbox. Our SageDoer VA indexed every applicant into a clean casting spreadsheet with direct links to reels, bio notes, and audition numbers. Our callbacks were 10x smoother."
"Grant reporting deadlines always hit right during tech week. Having a dedicated assistant who compiles dancer demographic logs, work sample links, and performance budget variance reports saved us from missing three vital state arts council grants."
"Hiring a full-time company manager in San Francisco was quoted at $68,000/year plus overhead. SageDoer provided a dedicated performing arts specialist at $960 a month who handles our Jackrabbit scheduling, dancer call sheets, and box office ticket comp lists flawlessly."
"Our contemporary company tours across 8 cities each spring. Organizing hotel rooming lists, sleeper bus routes, dancer per diems, and theater load-in schedules used to eat up my entire creative headspace. SageDoer took over our entire tour book and call sheets. Our tour ran like clockwork."
"Audition season was a nightmare with 400+ video reels and headshots sent to an unorganized inbox. Our SageDoer VA indexed every applicant into a clean casting spreadsheet with direct links to reels, bio notes, and audition numbers. Our callbacks were 10x smoother."
"Grant reporting deadlines always hit right during tech week. Having a dedicated assistant who compiles dancer demographic logs, work sample links, and performance budget variance reports saved us from missing three vital state arts council grants."
"Hiring a full-time company manager in San Francisco was quoted at $68,000/year plus overhead. SageDoer provided a dedicated performing arts specialist at $960 a month who handles our Jackrabbit scheduling, dancer call sheets, and box office ticket comp lists flawlessly."
Real Answers for Dance Company Directors & Artistic Leaders
Ready to Upgrade Your Dance Company Operations?
Schedule a 30-minute discovery call or connect via WhatsApp. We will evaluate your company roster size, upcoming seasonal repertoire, touring dates, studio scheduling software, and administrative bottlenecks to pair you with an experienced performing arts operations specialist.
Tell Us About Your Dance Company
Share your company size, upcoming season or tour plans, studio software (Jackrabbit, DSP), and current administrative bottlenecks. Our Project Manager will reach out within 2 hours.