Omnichannel Distribution Support, EDI 856 Compliance & 3PL WMS Auditing • Free Dedicated Project Manager • Pay Strictly For Hours Worked
Keep Freight Moving & Warehouses Synced. Let Your VA Master EDI ASNs, 3PL Stock & Drayage Tracking
Stop losing 25+ operational hours each week reconciling mismatched 3PL warehouse inventory, manually keying EDI 850/856 orders into NetSuite, disputing retailer chargebacks, and chasing ocean freight drayage updates. Hire an experienced Distribution Manager Virtual Assistant proficient in NetSuite, SAP, Fishbowl, SPS Commerce, ShipStation, and freight reconciliation under a free dedicated Project Manager starting at just $6/hour.
Trusted by Wholesale Distributors, E-Com Brands & Logistics Directors
"Managing four regional 3PLs was turning into an inventory nightmare. Our SageDoer VA runs daily inventory reconciliation in NetSuite, catches stock discrepancies immediately, and schedules dock appointments with zero delay."
"The free dedicated Project Manager is an absolute game-changer. When Walmart hit us with an automated ASN compliance audit, the PM and VA collated every single EDI 856 confirmation and saved us $14,000 in chargebacks."
"We distribute commercial food equipment nationwide. Having an assistant who tracks ocean container drayage, audits freight carrier invoices against contracted tariffs, and updates Fishbowl saved us over 20 hours a week."
"On Upwork, general VAs didn't know what an ASN, Bill of Lading, or Blind Drop Ship meant. SageDoer provided a distribution specialist who knew WMS integration and freight classes on day one."
"Managing four regional 3PLs was turning into an inventory nightmare. Our SageDoer VA runs daily inventory reconciliation in NetSuite, catches stock discrepancies immediately, and schedules dock appointments with zero delay."
"The free dedicated Project Manager is an absolute game-changer. When Walmart hit us with an automated ASN compliance audit, the PM and VA collated every single EDI 856 confirmation and saved us $14,000 in chargebacks."
What Your SageDoer Distribution VA Executes Daily
Trained in warehouse management systems, omnichannel fulfillment standards, EDI purchase order workflows, and carrier invoice auditing. Here is how your VA streamlines distribution:
EDI Processing & Retailer Compliance
Eliminate retail chargebacks and ensure 100% compliance with big-box retailer routing guides.
- Monitoring inbound EDI 850 Purchase Orders via SPS Commerce or TrueCommerce
- Generating and validating EDI 856 Advance Shipping Notices (ASNs) with UCC-128 barcode data
- Transmitting electronic EDI 810 invoices aligned with retailer purchase orders
- Adhering strictly to Amazon Vendor Central, Walmart, and Target routing guides
Multi-Warehouse Inventory & WMS Sync
Prevent overselling, phantom inventory, and stockout penalties across all fulfillment centers.
- Reconciling daily stock levels between 3PL WMS platforms and ERPs (NetSuite, Fishbowl)
- Creating internal stock transfer orders (TOs) to balance regional fulfillment hubs
- Auditing cycle counts, damaged stock write-offs, and quarantine inventory batches
- Managing RMA return inspection logs and vendor credit memos for returned items
Inbound Freight, Drayage & Customs Logs
Keep overseas shipments moving and avoid costly port demurrage and container detention fees.
- Tracking ocean container vessel milestones via Flexport, Freightos, or carrier portals
- Coordinating port drayage pickup appointments and empty container return schedules
- Organizing customs paperwork: Commercial Invoices, Packing Lists & Bills of Lading (BOL)
- Scheduling warehouse receiving dock appointments in Opendock or appointment portals
Freight Auditing & Carrier Reconciliation
Stop overpaying for accessorial fees, re-weigh penalties, and incorrect billing classifications.
- Auditing LTL, FTL, and parcel freight invoices against contracted tariff rates
- Disputing unwarranted liftgate, residential, re-weigh, and detention accessorial charges
- Compiling weekly freight spend dashboards and carrier On-Time In-Full (OTIF) scorecards
- Tracking freight damage insurance claims and carrier reimbursement disbursements
Mastery in Modern Distribution, ERP & WMS Software
Your Distribution Manager VA integrates into your supply chain on day one, fully trained in industry-leading ERPs, EDI connectors, and warehouse management tools.
Why Distribution Leaders Choose SageDoer Over Traditional Freelance Sites
In wholesale distribution, an unvetted freelancer who miskeys an ASN or forgets a drayage delivery appointment costs you thousands in retailer chargebacks and container demurrage. Here is how SageDoer safeguards your supply chain:
| Comparison Factor | Traditional Freelancer Platforms |
The Smart Choice: SageDoer
|
|---|---|---|
| Platform & Management Fees | Up to 40% in hidden markups, client transaction fees, and membership tiers | 0% Hidden Fees. Pay strictly for hours worked. |
| Daily Team Management | You must micromanage inventory counts, check EDI transmissions, and track hours yourself | Dedicated Project Manager acts as your single operational checkpoint |
| Supply Chain & EDI Fluency | General administrative VAs who don't know ASNs, UCC-128 labels, or WMS stock transfers | Internally vetted specialists trained specifically in distribution & logistics SOPs |
| Hiring & Deployment Speed | Endless rounds of testing candidate ERP skills and dealing with freelancer ghosting | Instant delegation. We immediately assign the right distribution assistant. |
| Billing & Invoicing | Confusing multi-contract invoices, fluctuating conversion fees, and disputed escrows | Simple, unified, centralised USD invoicing |
| Staff Turnover & Coverage | Freelancer disappears during peak Q4 retail fulfillment rushes or inventory audits | Seamless internal backup replacements with zero supply chain disruption |
How SageDoer Works in 4 Effortless Phases
Scale your distribution operations without managerial burnout. Here is your transition from logistics chaos to predictable execution:
Submit Requirements
Share your warehouse network, ERP/WMS systems (NetSuite, Fishbowl, SPS Commerce), and distribution support needs with us. Choose your preferred channel: Email, Form, or WhatsApp.
Finalise the Deal
Our dedicated project manager connects promptly to review your retailer routing guidelines, inventory reconciliation frequency, and finalise partnership terms.
Expert Execution
Your project manager takes full charge of operations, getting EDI orders matched, stock levels synced across hubs, and freight invoices audited through our vetted experts.
Pay Only for Output
We log and charge exclusively for the virtual assistant's actual working time. Your dedicated project manager's supervision is completely free.
Transparent, Predictable Hourly Rates
No platform markups. No setup fees. Pay exclusively for actual hours worked, while your dedicated Project Manager supervises at zero cost.
Part-Time
20 Hours Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Full-Time
40 Hours Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
No long-term contracts. Scale hours up during high-demand Q4 retail shipping rushes or seasonal inventory re-balancing.
Optimize Freight Tariffs & Warehouse Flow While Your VA Powers Your Back-Office
Your highest-value work is negotiating master carrier contracts, opening new retail accounts, and optimizing regional inventory positioning. SageDoer handles the 25+ weekly hours of ASN verification in SPS Commerce, warehouse inventory discrepancy reconciliations, freight invoice auditing, and drayage tracking at just $6–$7/hour—all supervised by a free dedicated Project Manager.
Answers to Real Distribution & Logistics Management Concerns
Everything you need to know about EDI compliance, warehouse reconciliation, freight invoice audits, and our free Project Manager.