HIPAA-Compliant Medical Practice Support, EHR Chart Prep, Prior Authorizations & Scribing • Free Dedicated Project Manager • Pay Strictly For Hours Worked
Keep Looking Patients In The Eye. Let Your VA Master EHR Scribing, Prior Auths & Inbox Triage
Stop losing 20+ hours each week to "pajama time" charting at 9:00 PM, arguing with insurance plans on CoverMyMeds, tracking down faxed specialist consults, and routing prescription refills. Hire an experienced Doctor Virtual Assistant proficient in Epic, Athenahealth, eClinicalWorks, Kareo/Tebra, and Cerbo under a free dedicated Project Manager starting at just $6/hour.
Trusted by Family Doctors, Internal Medicine Specialists & Outpatient Clinics
"As an internal medicine physician seeing 22 patients a day, charting at home until 10 PM was ruining my life. My SageDoer medical assistant prepares my HPIs, stages lab orders, and files consult notes in Athena. I finally leave the clinic at 5:15 PM."
"Prior authorizations for specialty medications used to take our front desk weeks of phone tag. Our VA handles CoverMyMeds submissions within 4 hours. The dedicated Project Manager made onboarding completely seamless."
"We operate a high-volume pediatric clinic with 3 doctors. Having an assistant who verifies Medicaid & commercial insurance eligibility 48 hours in advance eliminated our front-desk check-in bottlenecks."
"On Upwork, general VAs didn't know what a pre-authorization, ICD-10 code, or e-Refill protocol was. SageDoer provided a medical assistant who understood eClinicalWorks on day one for $6/hour."
"As an internal medicine physician seeing 22 patients a day, charting at home until 10 PM was ruining my life. My SageDoer medical assistant prepares my HPIs, stages lab orders, and files consult notes in Athena. I finally leave the clinic at 5:15 PM."
"Prior authorizations for specialty medications used to take our front desk weeks of phone tag. Our VA handles CoverMyMeds submissions within 4 hours. The dedicated Project Manager made onboarding completely seamless."
What Your SageDoer Medical Virtual Assistant Executes Daily
Trained in medical terminology, EHR charting protocols, ICD-10/CPT coding structures, and physician inbox management. Here is how your VA clears your desk:
Asynchronous Medical Scribing & Chart Prep
Eliminate "pajama time" charting and walk into exams with fully scrubbed patient charts.
- Drafting structured SOAP notes from recorded dictations or visit transcripts
- Pre-charting visit histories, past medical/surgical records, and active allergy lists
- Staging pending routine lab, diagnostic, and imaging orders for doctor review
- Tracking down missing hospital discharge summaries and specialist consult notes
Prior Authorizations & Referral Coordination
Accelerate patient medication access and eliminate insurance delay frustration.
- Initiating and following up on pharmacy prior auths in CoverMyMeds or Surescripts
- Submitting diagnostic imaging pre-authorizations (MRI, CT, PET) via payer portals
- Drafting peer-to-peer review packets and attaching requisite clinical evidence
- Processing outgoing specialty referral letters and confirming scheduled consult dates
Refill Coordination & Lab Indexing
Ensure doctor inboxes are cleared of administrative clutter before morning clinics begin.
- Reviewing routine medication refill requests against standing clinic protocols
- Verifying patient compliance, recent office visits, and required monitoring labs
- Tagging, renaming, and filing incoming electronic faxes and lab reports in EHR charts
- Staging approved prescription renewals in e-Prescribe queues for physician 1-click sign-off
Insurance Verification (VOB) & Patient Triage
Prevent claim denials and patient check-in delays with verified coverage details.
- Checking copays, deductibles, and active coverage via Availity or payer portals 48h early
- Filtering non-clinical patient portal inquiries (billing, hours, general questions)
- Conducting appointment confirmation calls and scheduling follow-up evaluations
- Sending customized digital intake registration and HIPAA authorization forms
Mastery in Modern Healthcare & EHR Software
Your Medical VA joins your practice on day one already fluent in industry-leading electronic health records, prior authorization portals, and communication systems.
Why Doctors Choose SageDoer Over Traditional Freelance Sites
In clinical medicine, an unvetted assistant who miskeys a prescription dosage or violates HIPAA jeopardizes your medical license and practice. Here is how SageDoer safeguards your clinical operations:
| Comparison Factor | Traditional Freelancer Platforms |
The Smart Choice: SageDoer
|
|---|---|---|
| Platform & Management Fees | Up to 40% in hidden markups, client transaction fees, and membership tiers | 0% Hidden Fees. Pay strictly for hours worked. |
| Daily Team Management | You must micromanage task handoffs and verify hours between patient exams | Dedicated Project Manager acts as your single operational checkpoint |
| Medical Terminology & EHR Fluency | General administrative VAs who confuse medications, clinical notes, or CPT codes | Internally vetted specialists trained specifically in medical clinic SOPs |
| Hiring & Deployment Speed | Endless rounds of testing candidate EHR familiarity and dealing with ghosting | Instant delegation. We immediately assign the right healthcare assistant. |
| Billing & Invoicing | Confusing multi-contract invoices, fluctuating conversion fees, and disputed escrows | Simple, unified, centralised USD invoicing |
| Staff Turnover & Coverage | Freelancer disappears during busy clinic days or flu season surges | Seamless internal backup replacements with zero clinical disruption |
How SageDoer Works in 4 Effortless Phases
Scale your practice capacity without administrative burnout. Here is your transition from chart exhaustion to streamlined clinical execution:
Submit Requirements
Share your specific medical practice needs with us. Choose your preferred channel to reach out: Email, Contact Form, or WhatsApp.
Finalise the Deal
Our dedicated project manager will promptly get back to you to review your goals, outline a tailored strategy, and finalise partnership details.
Expert Execution
Your project manager takes full charge of operations, getting the work done seamlessly and efficiently through our internal team of vetted experts.
Pay Only for Output
We log and charge exclusively for the virtual assistant's actual working time. Your dedicated project manager's supervision is completely free.
Transparent, Predictable Hourly Rates
No platform markups. No setup fees. Pay exclusively for actual hours worked, while your dedicated Project Manager supervises at zero cost.
Part-Time
20 Hours Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Full-Time
40 Hours Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
No long-term lock-in. Scale hours up during high-demand patient intake waves or adjust anytime.
Deliver Relationship-Based Care While Your VA Powers Your Clinical Back Office
Your highest-value work is listening to patients, diagnosing clinical conditions, and formulating personalized treatment plans. SageDoer handles the 20+ weekly hours of pre-visit chart scrubbing, prior authorizations on CoverMyMeds, e-refill approvals, and portal inbox triage at just $6–$7/hour—all supervised by a free dedicated Project Manager.
Answers to Real Physician & Clinic Manager Concerns
Everything you need to know about HIPAA compliance, clinical scope of practice, EHR access, and our free Project Manager.