Stop Drowning in Proofs & Quotes. Scale Your Engraving Business.
Free yourself from vector file prep, sending customer mockups, and managing blank inventory. Hire a managed VA to run your shop's backend so you can focus on running the laser and fulfilling high-margin orders.
Proficient in Industry-Standard Platforms
Delegate the Desk Work. Dominate the Shop Floor.
Our vetted virtual assistants handle the tedious file preparation, customer communication, and inventory tracking required to keep your lasers firing and spindles turning.
File Prep & Mockups
- Generating digital proofs for customer approval before engraving.
- Basic vectorizing of client logos using Illustrator or Corel.
- Nesting and organizing files (SVG/DXF) into folders by material.
- Formatting spreadsheets for bulk personalization runs (variable data).
Customer Service & Quoting
- Answering "Can you engrave this?" emails and managing Etsy/Shopify messages.
- Generating custom quotes based on your specific pricing matrix.
- Chasing customers for artwork approvals or missing file details.
- Sending invoices and tracking payments via QuickBooks/Xero.
Order & Inventory Admin
- Entering manual orders into Trello, Monday.com, or your CRM.
- Managing shipping labels (ShipStation) and updating tracking numbers.
- Tracking raw materials (acrylic, wood, tumblers) and flagging low stock.
- Managing supplier communications and ordering blanks.
Why Outsource Through Sagedoer?
Stop gambling with unvetted freelancers on generalist platforms. Get reliable help managed by experts.
Traditional Platforms
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Platform & Management Fees Up to 40% in hidden markups, bidding, and memberships.
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Daily Team Management You must juggle and supervise multiple freelancers yourself.
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Quality Assurance Hit-or-miss talent with unverified credentials.
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Staff Turnover Start the hiring and training process all over again when someone leaves.
Sagedoer
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0% Hidden Fees Pay strictly for hours worked. No markups.
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Dedicated Project Manager Acts as your single point of contact, absolutely free.
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Industry Vetted Internally vetted, rigorously trained premium experts.
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Seamless Replacements Internal replacements with zero workflow disruption.
A Seamless Onboarding Workflow
Start delegating your custom quotes and file prep in 4 easy steps.
Submit Requirements
Share your specific shop needs via Email, Contact Form, or WhatsApp.
Finalise the Deal
Our dedicated project manager reviews your goals and finalises the partnership details.
Expert Execution
Your manager takes full charge, ensuring mockups and quotes are handled correctly.
Pay Only for Output
We log and charge exclusively for actual working time. Management is completely free.
Transparent, Unified Pricing
No platform fees. Centralised Time Tracking. Up to 70% Savings.
Part-Time
20 Hours Per Week
Est. $560 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Full-Time
40 Hours Per Week
Est. $960 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Trusted by Engraving Shops Worldwide
Frequently Asked Questions
Can they do custom graphic design from scratch?
Our VAs specialize in file prep, not elite graphic design. They excel at converting JPEGs to vectors (SVG/DXF), laying out text, generating mockups for approval, and organizing files for LightBurn, but they do not typically create original artwork from scratch.
Do they know how to use LightBurn or CorelDRAW?
Yes. While they won't operate the laser remotely, they are trained in software like CorelDRAW and Illustrator to format files, assign cut/engrave colors, and nest designs so the files are completely ready for you to run.
How do they quote custom orders?
You provide your pricing matrix or formula (e.g., price per square inch, material costs, setup fees). The VA will use this logic to respond to emails or Etsy messages with accurate quotes, only escalating highly complex jobs to you.
How does the "Free Project Manager" work?
Your project manager handles the VA's onboarding, QA checks (e.g., ensuring mockups look correct before sending to clients), and task distribution at no extra cost. We manage the admin side so you can focus on production.
Start Scaling Today
Reclaim your time from chasing proofs and prepping vectors. Reach out via our form, email, or WhatsApp to get your engraving shop fully optimized.
Drop us a message
Fill out the form below and our project manager will get back to you within 24 hours.
Note: The actual form layout is inherited from your WPForms settings inside WordPress.