Scale Your Booking Roster with an Entertainment VA
Stop drowning in contract revisions, travel logistics, and messy gig calendars. Hire an expert Virtual Assistant to manage the back-office administration so you can focus on closing bigger gigs.
Weekend Routing
Total Back-Office Agency Support
Our Virtual Assistants handle the tedious data entry, travel research, and contract chasing, allowing agents to spend their time pitching artists and building buyer relationships.
Contract & Rider Management
Generating standard booking agreements, sending them via DocuSign, and relentlessly chasing promoters until the countersigned contracts and riders are secured.
Calendar & Gig Coordination
Updating Master Calendars across complex time zones. Ensuring all call times, soundchecks, and set times are perfectly synced for the artist and tour manager.
Travel & Itinerary Logistics
Researching flight routes, booking hotels, arranging ground transportation, and compiling comprehensive daysheets/routing sheets for touring artists.
Invoicing & Payment Tracking
Sending initial deposit invoices, tracking wire transfers, and sending reminders for final settlements before the artist takes the stage.
Inbound Lead Triage
Monitoring the main booking email. Filtering out spam, responding to unbudgeted inquiries with standard templates, and organizing hot leads for your review.
CRM & Roster Updates
Keeping artist EPKs updated, tracking venue routing histories, and maintaining clean buyer databases inside your specialized booking software.
Proficient in Booking Software
We work seamlessly inside the industry-standard platforms your agency relies on.
A Managed Service, Built for the Industry
Stop paying high percentages to assistants. Scale your agency's output instantly.
Share Your Roster
Provide details on your current artists, software stack, routing habits, and administrative bottlenecks.
Establish the Playbook
Your Project Manager documents your exact contract templates, pricing rules, and email response guidelines.
Expert Execution
Your VA executes the daily data entry, document chasing, and travel research under PM supervision.
Pay Only for Output
You are billed strictly for the VA's tracked hours. PM QA and supervision is 100% free.
Why Entertainment Agents Choose Sagedoer
Don't risk your artist's travel or contracts with unverified freelancers. Upgrade to a managed desk.
| Feature | Traditional Freelancer Platforms | THE SMART CHOICE: Sagedoer |
|---|---|---|
| Platform & Management Fees | Up to 40% in hidden markups, bidding, and memberships | 0% Hidden Fees. Pay strictly for hours worked. |
| Daily Team Management | You must train and QA every itinerary and contract yourself | Dedicated Project Manager acts as your single point of contact |
| Software Proficiency | Hit-or-miss experience with niche tools like Gigwell or Overture | Internally vetted experts trained specifically in booking ops |
| Hiring & Deployment Speed | Endless cycles of interviewing and testing candidates | Instant delegation. We immediately assign the right specialist. |
| Billing & Invoicing | Complex invoices or demanding high percentage cuts | Simple, unified, centralised USD hourly invoicing |
| Staff Turnover & Replacements | Start the hiring and training process all over again | Seamless internal replacements with zero workflow disruption |
Simple, Transparent Pricing
No percentage cuts. No monthly membership charges. Zero setup fees.
Part-Time
20 Hours Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Full-Time
40 Hours Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Trusted by Boutique Agencies & Independent Bookers
"I was drowning in Gigwell updates and chasing promoters for deposits. Our Sagedoer VA took over the entire back-office process. I have reclaimed over 15 hours a week to actually pitch my artists."
"The dedicated project manager is fantastic. They ensure our VA meticulously handles the time zone conversions for our international tours. The routing sheets are always flawless."
"Zero hidden fees and no percentage cuts. We use our VA to filter the hundreds of inbound booking requests we get daily, sorting the serious offers from the noise. Highly recommended."
"I was drowning in Gigwell updates and chasing promoters for deposits. Our Sagedoer VA took over the entire back-office process. I have reclaimed over 15 hours a week to actually pitch my artists."
"The dedicated project manager is fantastic. They ensure our VA meticulously handles the time zone conversions for our international tours. The routing sheets are always flawless."
"Zero hidden fees and no percentage cuts. We use our VA to filter the hundreds of inbound booking requests we get daily, sorting the serious offers from the noise. Highly recommended."
Frequently Asked Questions
Does the VA negotiate the booking fees or pitch artists?
No. Our Virtual Assistants are administrative and logistical professionals, not talent agents. You (the agent) handle the relationship building, pitching, and fee negotiation. Once a deal is agreed upon, the VA takes over to generate the contract, chase the signature, and manage the logistics.
How do you ensure confidentiality with artist information and fees?
Confidentiality is paramount in the entertainment industry. All our VAs sign strict Non-Disclosure Agreements (NDAs). We recommend providing them with role-based, restricted access to your booking software and email channels to protect sensitive data.
Can they handle complex international travel routing?
Yes. Many of our VAs specialize in travel research. They are adept at navigating different time zones, finding optimal flight routes, and organizing ground transportation, compiling it all into a clean day-sheet for your artists.
Do I have to manage the Virtual Assistant directly?
No, that is the Sagedoer advantage! You will be assigned a dedicated Project Manager who acts as your single point of contact. They oversee the VA's daily task list, ensure contracts are sent accurately, and handle all internal management at absolutely no extra charge to you.
Are there any hidden fees or percentage cuts?
None at all. We have a strict zero hidden fees policy. You pay exactly the flat hourly rate ($6 or $7 depending on your plan) exclusively for the hours of pure work delivered. We do not take a percentage of the booking fee or charge retainers.
Ready to scale your
booking agency?
Reach out to discuss your roster size, current software stack, and administrative bottlenecks. Our dedicated project manager will promptly get back to you with a tailored delegation strategy.