Stop Managing Logistics.
Start Managing Careers.
Free yourself from advancing shows, routing itineraries, and inbox filtering. Hire a managed VA to handle your backstage admin, contract prep, and scheduling, so you can focus on booking bigger gigs and breaking new talent.
Proficient in Entertainment & Touring Ecosystems
The Ultimate Administrative Backstage Crew
Our rigorously trained VAs manage the grueling operational details—from advancing dates to redlining riders—giving you the bandwidth to negotiate better deals.
Routing & Travel Logistics
- Booking flights, ground transport, and hotel blocks for tours.
- Inputting complex daily itineraries into Master Tour.
- Creating highly detailed day-sheets for artists and crew.
- Advancing shows with venue production and hospitality contacts.
Contracts & Admin
- Generating and tracking performance contracts and riders.
- Managing e-signatures via DocuSign or HelloSign.
- Sending invoices to promoters and chasing overdue settlements.
- Updating CRM software (Gigwell/Prism) with accurate show data.
Inbox & PR Gatekeeping
- Filtering through booking inquiries, fan mail, and spam.
- Managing executive calendar holds and scheduling calls.
- Coordinating with publicists on media schedules and press interviews.
- Maintaining up-to-date EPKs (Electronic Press Kits) for the roster.
Why Smart Managers Choose Sagedoer
Avoid the unreliability of generalist freelancers. We provide managed, industry-vetted professionals.
Traditional Freelance Platforms
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Exorbitant Hidden Fees Up to 40% lost in markups, bidding, and membership costs.
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You Are The Manager You still waste hours delegating and checking up on tasks.
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High Turnover Chaos When they quit, you start the grueling hiring process all over again.
Sagedoer Managed VA
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0% Platform Markups Pay strictly for hours of actual output. No hidden fees.
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Free Dedicated Project Manager Acts as your single point of contact and handles QA entirely for free.
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Seamless Replacements We handle internal replacements instantly. Your workflow never stops.
Your Backstage Pass to Scale
Onboard a fully-trained talent management assistant in 4 simple steps.
Submit Requirements
Share your roster needs, required software (e.g., Master Tour), and administrative bottlenecks.
Finalise the Deal
Your dedicated project manager will review goals and align the perfect specialist to your agency.
Expert Execution
Your manager takes over delegation, ensuring riders are sent and travel is booked perfectly.
Pay Only for Output
We log time strictly for actual working hours. Management and QA remain 100% free.
Transparent, Tiered Pricing
Up to 70% savings compared to in-house hires. Centralised USD billing.
Part-Time Support
20 Hours Per Week
Est. $560 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Full-Time Dedicated
40 Hours Per Week
Est. $960 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Trusted by Talent Buyers & Managers
Frequently Asked Questions
Can they handle specialized touring software?
Yes. Our assistants are highly adaptable and experienced in platforms like Master Tour, Gigwell, Prism, and standard tools like DocuSign and Slack. If you have proprietary software, your project manager helps facilitate the training.
Do they interact directly with artists or venues?
Absolutely. They can act as an extension of your agency, advancing shows with venue production managers, sending day-sheets to artists, and handling standard professional correspondence under your brand.
How do you ensure confidentiality for high-profile clients?
Security is paramount. All Sagedoer VAs are internally vetted and bound by strict, comprehensive Non-Disclosure Agreements (NDAs). We understand the sensitive nature of performance contracts, riders, and celebrity itineraries.
What if my VA is sick or goes on leave?
This is the benefit of a managed service. If your primary VA is unavailable, your dedicated project manager immediately steps in with a fully briefed replacement, ensuring zero downtime for your tour routing or contract flow.
Let's Build Your Team
Ready to stop doing administrative grunt work and start closing bigger deals? Reach out to get your agency fully optimized.
Send an Inquiry
Fill out the form below and a project manager will review your agency's needs within 24 hours.
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