Stop Chasing COIs.
Start Directing the Show.
Free yourself from formatting Run-of-Show spreadsheets, hunting down vendor insurance, and answering attendee ticketing queries. Hire a managed VA to handle your event administration so you can focus on live production and client strategy.
Proficient in Top Event Management Platforms
Backstage Administration on Autopilot
Our rigorously vetted VAs handle the tedious logistics of event planning, ensuring your spreadsheets are updated, vendors are compliant, and attendees are taken care of.
Vendor & Speaker Wrangling
- Chasing down missing COIs, W9s, and vendor contracts.
- Collecting speaker bios, headshots, and presentation slide decks.
- Coordinating load-in times and vehicle passes for production crew.
Data & Run-of-Show Prep
- Formatting complex Run-of-Show (ROS) and BEO documents.
- Updating master event schedules in Airtable or Monday.com.
- Cross-referencing catering lists for complex dietary requirements.
Attendee & Travel Logistics
- Triaging the main event inbox for ticketing and registration FAQs.
- Creating and sending detailed travel itineraries for VIPs/Crew.
- Managing room blocking lists and hotel accommodation spreadsheets.
The Smart Choice for Top Event Agencies
Stop risking your event timeline on unreliable freelancers. We provide a fully managed, dependable support team.
Traditional Freelance Sites
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Platform & Management Fees Up to 40% of your budget is lost to hidden markups and service fees.
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You Are The Manager You spend precious pre-production time micromanaging their daily task lists and checking for errors.
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Show Day Abandonment Freelancers often disappear when the pressure is highest. If they quit, your timeline breaks.
Fully Managed Service
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0% Hidden Fees Pay strictly for hours of actual output. Keep your event margins high.
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Free Dedicated Project Manager Acts as your single point of contact and handles QA entirely for free.
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Seamless Replacements If a VA is sick during crunch week, we replace them instantly to ensure zero disruption.
Onboard Event Support in 4 Steps
A remote workforce without the management overhead.
Submit Requirements
Share your event scale, preferred software (Cvent, Airtable), and specific bottlenecks.
Finalise the Deal
Your dedicated project manager aligns the perfect operations specialist to your production team.
Expert Execution
Your manager takes over delegation, ensuring data is logged, vendors are chased, and emails are answered.
Pay Only for Output
We log time strictly for actual working hours. Management and QA remain 100% free.
Transparent, Tiered Pricing
Scale your event team dynamically. Centralised USD billing.
Part-Time Support
20 Hours Per Week
Est. $560 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Full-Time Dedicated
40 Hours Per Week
Est. $960 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Trusted by Event Producers & Agencies
Frequently Asked Questions
Can they use our custom event software?
Yes. Our VAs are highly adaptable. Whether you use Cvent, Bizzabo, Master Tour, or a custom Airtable base, your Project Manager will ensure the VA learns your specific workflow during onboarding.
How do they handle different timezones?
Events happen globally. You can request a VA to work overlapping hours with your time zone or to cover off-hours (e.g., managing European attendee queries while your US team sleeps).
Can they interact with our VIP speakers?
Yes. Our VAs have excellent written English. They can professionally email speakers to collect presentation decks, confirm travel itineraries, and request headshots on your behalf.
What if my VA gets sick during show week?
This is why a managed service is crucial. Your dedicated Project Manager knows your event's SOPs. If your VA is unavailable, we instantly plug in a trained replacement so your timeline never breaks.
Optimize Your Pre-Production
Ready to stop doing administrative grunt work and focus purely on directing the show? Reach out today.
Send an Inquiry
Fill out the form below and a project manager will review your event's needs within 24 hours.
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