Hire a Dedicated Virtual Assistant for Your Executive Coaching Practice
From C-Suite calendar triage and 360 feedback assessments to client onboarding portals and podcast guest booking. Free up 20+ hours a week with an executive assistant supervised by your personal Dedicated Project Manager at $0 extra.
C-Suite Calendar
Multi-timezone VIP booking concierge
360 Assessments
DiSC, CliftonStrengths & Hogan
Client Onboarding
Intake contracts, portals & NDAs
Speaker & Podcast
High-authority show pitch & bookings
Dedicated PM
Zero supervision burden for you
Pure Active Hours
Pay strictly for time on task
Proficient in Top Executive Coaching Tech
Our virtual assistants arrive pre-trained on modern coaching management platforms, psychometric assessment tools, CRM funnels, and executive scheduling stacks.
What Your Executive Coach VA Handles Daily
Stop getting bogged down by calendar ping-pong, assessment logistics, and invoice chasing. Step into the role of pure strategic mentor.
C-Suite Calendar Concierge
- Managing complex cross-timezone booking for Fortune 500 CEOs & Board Directors
- Enforcing strict session buffers, prep blocks, and non-negotiable deep-work hours
- Handling sensitive reschedule requests with supreme executive diplomacy
- Automated SMS and email reminders to ensure zero client no-shows
360 Feedback & Psychometrics
- Deploying Everything DiSC, Gallup CliftonStrengths, Hogan & Enneagram portals
- Distributing and following up on anonymous 360-degree leadership survey responses
- Compiling raw survey outputs into branded, presentation-ready executive reports
- Organizing historical coachee scores for mid-term and annual growth reviews
VIP Onboarding & Portal Care
- Sending bilateral coaching agreements, enterprise NDAs, and intake questionnaires
- Provisioning private coachee portals in CoachAccountable, Practice.do, or Notion
- Uploading customized leadership toolkits, reading lists, and framework templates
- Tracking milestone package balances (e.g., 8 of 12 sessions remaining)
Session Notes & Accountability
- Sanitizing Zoom/Otter.ai transcript recordings into high-level executive summaries
- Extracting agreed commitments and sending coachee accountability checklists
- Preparing prior-session context briefs 30 minutes before your next call
- Maintaining bulletproof, vault-grade client privacy compliance standards
Corporate Sponsor Billing & Retainers
- Issuing monthly retainer invoices via QuickBooks, Stripe, or Dubsado
- Handling corporate purchase order (PO) numbers and vendor onboarding paperwork
- Providing attendance verification logs to Chief People Officers / HR sponsors
- Reconciling overdue accounts with gentle, high-touch professionalism
Podcast Booking & Thought Leadership
- Researching and pitching top business, leadership, and C-Suite podcasts
- Distributing your media one-sheet and coordinating host prep questionnaires
- Formatting and scheduling weekly LinkedIn leadership articles & carousels
- Nurturing inbound speaking inquiries for executive offsites and keynotes
How Sagedoer Manages Your Executive Support
Bypass the hassle of recruiting, training, and managing staff. We oversee the entire process on your behalf at absolutely no extra charge.
Submit Requirements
Share your coaching practice's specific needs, scheduling preferences, and software stack with us to get started. Choose your preferred channel to reach out:
Finalise the Deal
Our dedicated project manager will promptly get back to you to review your goals, outline a tailored strategy, and finalise the partnership details.
Expert Execution
Your project manager takes full charge of operations, getting the work done seamlessly and efficiently through our internal team of vetted experts.
Pay Only for Output
We log and charge exclusively for the virtual assistant's actual working time. Your dedicated project manager's supervision is completely free.
Ready to delegate your coaching admin this week?
Talk with our operations lead. We can onboard your executive practice in 48 hours.
Traditional Freelance Platforms vs. Sagedoer
Why executive mentors and C-Suite consultants refuse to entrust high-ticket client relationships to random gig freelancers.
| Comparison Parameter | Traditional Freelance Platforms | THE SMART CHOICE Sagedoer Managed VA |
|---|---|---|
| Platform & Management Fees | Up to 40% in hidden markups, bidding, and memberships | 0% Hidden Fees. Pay strictly for hours worked. |
| Daily Team Management | You must juggle and supervise multiple freelancers | Dedicated Project Manager acts as your single point of contact |
| Quality Assurance | Hit-or-miss talent with unverified credentials | Internally vetted, rigorously trained premium experts |
| Hiring & Deployment Speed | Endless cycles of interviewing and testing candidates | Instant delegation. We immediately assign the right specialist. |
| Billing & Invoicing | Complex, multi-freelancer invoices with currency headaches | Simple, unified, centralised USD invoicing |
| Staff Turnover & Replacements | Start the hiring and training process all over again | Seamless internal replacements with zero workflow disruption |
Transparent Pricing. Zero Hidden Fees.
Pay strictly for hours of pure work. Dedicated Project Manager supervision is included at no extra cost.
Part-Time
Solo Practice GrowthIdeal for maintaining 10–20 active coachees, calendar triage, and recurring monthly retainers.
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
- Centralised weekly activity reports
Full-Time
Most PopularComplete practice operations, mastermind logistics, thought leadership publishing, and corporate sponsor care.
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
- Priority rapid replacement guarantee
What Executive Coaches Say About Sagedoer
Trusted by Forbes Coaches Council members, ICF Master Certified Coaches, and C-Suite advisors.
"I coach SVPs and CEOs across 6 time zones. My Sagedoer VA handles all the reschedule chaos with incredible poise and manages our CoachAccountable portals flawlessly. I reclaimed 18 hours each week."
Marcus Cunningham
C-Suite Executive Mentor (New York, USA)
"Administering DiSC and CliftonStrengths for corporate leadership cohorts used to swallow my weekends. Sagedoer now handles every single portal invite, reminder, and report formatting. Total game changer."
Elena Whitmore
ICF Master Certified Coach (London, UK)
"The Project Manager oversight is the real secret sauce. Having someone quality-check corporate sponsor billing before it reaches HR directors ensures our enterprise reputation stays pristine."
Thomas H. Vance
Managing Partner, Leadership Horizon
"Booked 8 major CEO podcasts in under 60 days and had my LinkedIn newsletters published on autopilot. Sagedoer operates at the speed of a $50/hr agency, but at $6/hr with zero hidden markups."
Siddharth Kapoor
Founder, Boardroom Velocity (Singapore)
Frequently Asked Questions
Real answers regarding confidentiality, corporate sponsor billing, ICF standards, and turnaround times.
How do you protect the privacy and confidentiality of high-profile coachees?
Confidentiality is fundamental to executive coaching. We sign strict bilateral NDAs and execute client data agreements prior to starting. All assistant interactions occur directly inside your secure Google Workspace, Microsoft 365, or dedicated coaching platform (CoachAccountable, Practice.do) with 2FA authentication and zero local file storage.
Can your virtual assistants manage 360-degree feedback tools and psychometrics?
Yes. Our specialists are experienced with Wiley Everything DiSC, Gallup CliftonStrengths, Hogan Assessments, Enneagram, and custom 360-degree leadership survey platforms. They manage respondent rosters, nudge tardy stakeholders diplomatically, and assemble clean, boardroom-ready summary reports.
How does having a Dedicated Project Manager benefit my practice?
Your Dedicated Project Manager acts as your single point of contact. You don't have to train, micro-manage, or troubleshoot daily tasks. The PM ensures your standard operating procedures (SOPs) are followed, quality-checks all outgoing deliverables, and monitors deadlines. Best of all, their supervision is 100% free of charge.
Can the assistant help book me onto podcasts and handle speaking engagements?
Absolutely. We research relevant business and leadership podcasts, identify show hosts, customize your pitch assets, submit media kits, and handle pre-interview technical briefs. When speaking inquiries arrive, we coordinate logistics, contracts, and AV requirements.
Are there any setup fees, lock-in contracts, or platform markups?
None whatsoever. Unlike Upwork or traditional staffing agencies that tack on 20%–40% in hidden fees or demand 6-month minimum lock-ins, Sagedoer offers clear, predictable billing at $7/hr (Part-Time) or $6/hr (Full-Time). You pay strictly for pure hours worked.
Speak With Our Operations Team Today
Tell us about your coaching practice, current administrative bottlenecks, or upcoming corporate cohort. We’ll match you with the ideal executive specialist immediately.
Send Us Your Executive Practice Needs
Fill out your details below. Your Dedicated Project Manager will review your scope and follow up promptly.