Hire a Dedicated Virtual Assistant for Your Export & International Trade Business
From Proforma invoices, packing lists, and Certificates of Origin to Incoterms® freight quotes, HS code classification, and Letter of Credit (L/C) compliance. Streamline overseas shipments and save 25+ hours every week with an export coordinator supervised by your personal Dedicated Project Manager at $0 extra.
Export Documents
PIs, packing lists & COO generation
Freight & Dispatch
FCL/LCL, Incoterms® & forwarder audits
HS Code & Tariffs
Classification & trade compliance
Letter of Credit (L/C)
Zero-discrepancy UCP 600 audits
Dedicated PM
Zero supervision burden for you
Pure Active Hours
Pay strictly for time on task
Proficient in Export & International Freight Software
Our virtual assistants arrive experienced in industry-standard export documentation platforms, digital freight forwarder portals, customs portals, and B2B global marketplaces.
What Your Export Virtual Assistant Handles Daily
Stop getting bogged down by missing export packing lists, freight forwarding email chains, and customs clearance delays. Let a trained trade specialist handle your operational dispatch.
Export Documentation & Invoicing
- Generating accurate Proforma Invoices (PI) and legally binding Commercial Invoices (CI)
- Drafting itemized Packing Lists (net vs. gross weights, CBM volume, package dimensions)
- Preparing Certificates of Origin (COO, EUR.1, Form A) via local Chambers of Commerce
- Coordinating Shipper's Letter of Instruction (SLI) and verified gross mass (VGM) declarations
Freight Booking & Incoterms® Logistics
- Sourcing & comparing spot freight rates across forwarders (FOB, CIF, CFR, DDP, EXW)
- Booking 20ft/40ft/HQ ocean containers (FCL) and consolidated groupage space (LCL)
- Arranging factory stuffing, haulage pickups, and customs port gate-in appointments
- Auditing marine cargo insurance certificates against commercial invoice values
HS Code & Trade Sanctions Compliance
- Validating 6-to-10 digit Harmonized System (HS / HTS) tariff classification numbers
- Conducting automated Denied Party / Specially Designated Nationals (SDN) screening
- Assembling phytosanitary, fumigation, MSDS, and health inspection certificates
- Verifying Free Trade Agreement (FTA) preferential duty rules for destination ports
Letter of Credit & Bank Collections
- Scrutinizing draft Letters of Credit (L/C) for non-negotiable clauses under UCP 600
- Matching shipping documents word-for-word to prevent bank rejection discrepancies
- Tracking Telegraphic Transfers (T/T advance deposits & balance against B/L copy)
- Managing Documents Against Payment (D/P) and Documents Against Acceptance (D/A)
B2B Buyer Sourcing & RFQ Triage
- Triaging inquiries from Alibaba, Global Sources, TradeKey, and export trade portals
- Preparing product spec sheets, FOB price quotation matrices, and MOQ terms
- Dispatching DHL/FedEx sample couriers and logging foreign buyer tracking numbers
- Managing CRM lead nurturing for international distributors, wholesalers, and agents
Vessel Tracking & Buyer Updates
- Monitoring live vessel positions (AIS) and Bill of Lading container milestones
- Proactively alerting consignees with updated Estimated Time of Arrival (ETA) notices
- Chasing original B/L surrender or Telex Release confirmation to release cargo
- Tracking port free days to avoid costly demurrage and container detention penalties
How Sagedoer Manages Your Export Operations
Bypass the hassle of recruiting, vetting, and training trade documentation clerks. We oversee the entire administrative cycle at no extra charge.
Submit Requirements
Share your export commodity lines, typical shipping terms (Incoterms), software stack, and international destinations. Reach out through your preferred channel:
Finalise the Deal
Our dedicated project manager reviews your shipping calendars, locks in strict client confidentiality and trade secret protocols, and finalises the partnership details.
Expert Execution
Your project manager takes full charge of operations, directing the work through our internal team of vetted export specialists with zero chaos.
Pay Only for Output
We log and charge exclusively for the virtual assistant's actual working time. Your dedicated project manager's supervision is completely free.
Have container shipments or L/C deadlines this week?
Talk with our international trade operations lead. We can onboard your export workflow within 48 hours.
Traditional Freelance Marketplaces vs. Sagedoer
Why leading export merchants, trading houses, and manufacturing exporters refuse to risk high-value container shipments and confidential supplier contracts with unverified gig freelancers.
| Comparison Parameter | Traditional Freelance Platforms | THE SMART CHOICE Sagedoer Managed VA |
|---|---|---|
| Platform & Management Fees | Up to 40% in hidden markups, bidding, and recurring memberships | 0% Hidden Fees. Pay strictly for hours worked. |
| Daily Team Management | You must juggle and supervise multiple freelancers | Dedicated Project Manager acts as your single point of contact |
| Quality Assurance | Hit-or-miss talent with unverified trade credentials | Internally vetted, rigorously trained premium experts |
| Hiring & Deployment Speed | Endless cycles of interviewing and testing candidates | Instant delegation. We immediately assign the right specialist. |
| Billing & Invoicing | Complex, multi-freelancer invoices with currency headaches | Simple, unified, centralised USD invoicing |
| Staff Turnover & Replacements | Start the hiring and training process all over again | Seamless internal replacements with zero workflow disruption |
Transparent Pricing. Zero Hidden Fees.
Pay strictly for hours of pure work. Dedicated Project Manager supervision is included at no extra cost.
Part-Time
Trade Growth & DocumentationIdeal for small-to-mid export merchants managing 5–15 monthly container dispatches and buyer quotes.
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
- Centralised weekly activity reports
Full-Time
High-Volume Export OperationsComplete export desk takeover: forwarder bidding, L/C compliance, daily buyer communication, customs files & vessel tracking.
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
- Priority rapid replacement guarantee
What Export Business Owners Say About Sagedoer
Trusted by agricultural exporters, industrial manufacturers, and global FMCG trading companies worldwide.
"Letter of Credit discrepancies used to hold up our $80k container payouts by weeks. Our Sagedoer VA audits every B/L, Commercial Invoice, and Packing List against bank requirements. Zero discrepancies for 8 months straight."
Rajesh Mehta
Director, Apex Spice & Commodity Exports (Dubai / Mumbai)
"We export 25 containers of auto components monthly. Sagedoer bids out each lane across 5 forwarders on Freightos and Flexport, cutting our average container haulage spend by 14%."
Julian Larsson
Managing Director, Nordic Auto Export Ltd (Hamburg, Germany)
"Our Dedicated PM coordinates buyer qualification on Alibaba. The assistant drafts proformas within 45 minutes of buyer inquiries, which tripled our quote conversion rate into active repeat orders."
Carlos Teran
Founder, BioTerra Specialty Coffee Exports (Bogotá, Colombia)
"We used to waste thousands on container detention at Rotterdam and Newark ports. Having a VA monitor vessel ETAs and ensure Telex releases reach brokers early saved us over $16,000 this year."
Edward Appiah
Operations Head, WestCoast Agro Commodities (London, UK)
Frequently Asked Questions
Real answers regarding Incoterms®, Letter of Credit (L/C) compliance, supplier NDAs, and shipping seasonality.
Can the virtual assistant prepare compliant export documentation like PIs, Packing Lists, and COOs?
Yes. Our assistants are thoroughly trained in trade documentation standards using tools like IncoDocs, CargoWise, and custom ERP systems. They generate Proforma Invoices, final Commercial Invoices, detailed Packing Lists with CBM volumetric calculations, Certificates of Origin (COO), and coordinate with chambers of commerce and consular authentication bodies.
How do your assistants ensure zero-discrepancy compliance under Letters of Credit (L/C)?
We audit all shipping paperwork strictly against UCP 600 international banking rules. Before documents are presented to confirming banks, your VA and Dedicated Project Manager verify that descriptions of goods, ports of loading/discharge, consignee details, and latest shipment dates on the Bill of Lading, invoice, and inspection certificates mirror the L/C instructions with 100% precision.
Can the assistant request and compare competitive freight rates across shipping lines?
Yes. Whether you sell FOB, CIF, CFR, or DDP under Incoterms® 2020, your assistant creates standardized booking request tenders across your appointed freight forwarders and carrier portals (such as Maersk, MSC, Flexport, and Freightos). They compile side-by-side matrices comparing ocean freight, terminal handling charges (THC), bunker adjustments (BAF), transit times, and free-time allowance.
How do you protect our trade secrets, factory sources, and client pricing matrices?
We understand that supplier rosters and buyer margins are the lifeblood of an export trading house. We enforce strict bilateral non-disclosure agreements (NDAs) with non-circumvention clauses before onboarding. Work is executed within your password-restricted cloud environment with 2FA, zero local file downloads, and audit logs.
How does having a Dedicated Project Manager benefit my export desk?
Your Dedicated Project Manager acts as your single point of contact. Rather than training individual assistants on your commodity specs, packaging rules, and port requirements, your PM quality-checks every document package before dispatch, tracks container cut-offs, and ensures tasks stay on schedule. Their management supervision is 100% free of charge.
Speak With Our International Trade Operations Team
Tell us about your export commodities, shipping lanes, forwarder bottlenecks, or L/C compliance needs. We’ll match you with the right trade specialist immediately.
Send Us Your Export Business Requirements
Fill out your details below. Your Dedicated Project Manager will review your trade scope and follow up promptly.