Stop Drowning In Material Cut Sheets & RFQs.
Get A Fully Managed Virtual Assistant For Your Fabrication Shop
Stay on the shop floor inspecting critical weld passes, optimizing CNC laser burn tables, and closing six-figure structural bids. Your SageDoer VA coordinates CAD/DXF drawing file prep, Bill of Materials (BOM) takeoffs, metal service center pricing, Mill Test Reports (MTRs), job traveler tracking, and subcontractor coating dispatch — supervised by a Dedicated Project Manager for free.
Hourly Rates
From $6/Hr
Save up to 70% vs local shop estimators & production clerks
Supervision
$0 Free PM
Dedicated manager audits BOM entries & material POs
Quoting Velocity
Same-Day RFQ
Fast steel plate, tube & hardware RFQ bid turnaround
Quality Tracking
100% MTR Log
Traceable heat numbers, CWB/AWS weld records & certs
Fabrication & Job Shop Tech Stack
Proficient In Industry-Standard ERP, Nesting & Estimation Systems
Zero downtime onboarding your assistant. Whether tracking job travelers in Shoptech, filing DXF files for laser nesting, or logging steel mill test reports, your VA connects straight into your shop workflow.
JobBOSS²
Shop Floor & Routing ERP
Shoptech E2
Job Traveler Tracking
Tekla PowerFab
Structural Steel Control
ProNest / Sigma
Cut List & Plate Yields
Bluebeam Revu
Drawing Takeoff Markup
AutoCAD & STEP
DXF / DWG File Sorting
QuickBooks
Progress & Milestone Billing
Metal Centers
Raw Steel & Pipe Quotes
McMaster-Carr
Fasteners & Consumables
Smartsheet
WIP & Workstation Stages
Heat / MTR Vault
ASME & AWS Compliance
Freight Portals
Flatbed & LTL Shipments
Real-World Daily Execution
What Your Fabrication Virtual Assistant Handles
Reclaim 15–25 hours each week. Spend your energy programming machines, training fitters, quality-checking weld joints, and locking in profitable fabrication contracts.
Drawing File Sorting & BOM Extraction
Stop wasting precious estimator time digging through zipped client email attachments and mixed-up PDF revisions.
- Organizing incoming customer DXF, DWG, STEP & PDF packages into clean project folders
- Transcribing structural Bill of Materials (BOM) quantities, beam lengths, and plate gauges into Excel
- Flagging missing tolerances, finish callouts, or hardware specs prior to quoting
Raw Material Sourcing & Vendor RFQ Bidding
Lock in the lowest per-pound metal prices and avoid unexpected freight surcharges before finalizing your estimates.
- Requesting price & lead-time quotes from service centers (Ryerson, Alro, local distributors)
- Comparing mill-run vs. warehouse stock pricing on carbon steel, aluminum, and 304/316 stainless
- Sourcing specialty hardware, weld wire, grinding discs, and structural bolts (A325 / Grade 8)
JobBOSS / E2 Routing & Work Order Staging
Keep work orders moving through cutting, CNC braking, welding, and assembly stations without scheduling friction.
- Generating job travelers, shop work packets, and barcoded cut sheets in ERP
- Logging machine hours and labor allocations across laser, plasma, and welding cells
- Updating Work-in-Progress (WIP) status dashboards in Smartsheet or JobBOSS²
Mill Test Reports (MTRs) & QA Compliance
Prevent job delivery holds and customer audits by keeping raw heat numbers and QA paperwork spotless.
- Matching supplier Mill Test Certificates (MTRs) to incoming heat numbers and POs
- Compiling customer turnover binders with Certificate of Conformance (C of C) forms
- Tracking welder continuity logs and qualification certificates (AWS D1.1, ASME Section IX, CWB)
Coating Subcontractors & Freight Dispatch
Keep parts flowing smoothly between powder coating, galvanizing, anodizing, and customer job sites.
- Scheduling POs and pickup dates for hot-dip galvanizing, e-coat, and powder coating
- Booking flatbed, hotshot, and LTL freight carriers with specific delivery time windows
- Generating verified shipping manifests, packing slips, and crate piece counts
Job Costing, Invoicing & Change Orders
Protect your shop margins by logging true scrap rates, extra plasma pierce times, and engineering revisions.
- Reconciling actual steel poundage and consumable costs against quoted margins
- Preparing AIA progress billings or milestone invoices in QuickBooks / JobBOSS
- Documenting customer-requested drawing changes as formal, billable Change Orders
The 4-Phase SageDoer Workflow
From onboarding to daily work orders, we manage all administrative mechanics while you build and deliver quality metalwork.
Submit Requirements
Share your shop profile (structural steel, custom sheet metal, OEM equipment, ornamental), ERP/software tools, and administrative bottlenecks via Email, Form, or WhatsApp.
Finalise The Deal
Your Dedicated Project Manager audits your estimating templates, drawing folders, and job traveler stages, then assigns a specialized fabrication virtual assistant.
Expert Execution
Your Project Manager runs daily quality control on material RFQs, BOM entries, MTR folders, and shipping packets. Zero babysitting required from the shop owner.
Pay Only For Output
Pay exclusively for your virtual assistant's actual logged estimation and coordination hours. Your Dedicated Project Manager's supervision is 100% free of charge.
Side-By-Side Comparison
Why Metal Fabricators Choose SageDoer
Managing random freelancers on open marketplaces leaves your fabrication shop vulnerable to costly estimating blunders, wrong plate thicknesses, and lost material tracking. SageDoer delivers a fully supervised, accountable shop back-office.
| Key Evaluation Factor | Traditional Freelance Platforms | THE SMART CHOICE SageDoer Managed Services |
|---|---|---|
| Platform & Management Fees | Up to 40% in hidden markups, currency spreads, and platform fees | 0% Hidden Fees. Pay strictly for hours worked. |
| Daily Team Management | Shop owner must manually supervise, review CAD folders, and catch BOM errors after 10 hours in the shop | Dedicated Project Manager acts as your single point of contact |
| Quality Assurance | Unvetted remote workers unfamiliar with metal gauges, weld symbols, structural steel shapes, or MTRs | Internally vetted, meticulously trained fabrication data specialists |
| Hiring & Deployment Speed | Weeks of posting, interviewing, and reviewing inaccurate takeoffs from unreliable candidates | Instant delegation. We immediately assign the right specialist. |
| Billing & Invoicing | Fragmented freelancer invoices and unpredictable international conversion fees | Clean, centralized, audit-ready USD monthly billing |
| Staff Turnover & Replacements | Start the hiring process over if a freelancer vanishes right before an emergency structural submittal | Seamless internal replacements with zero workflow disruption |
Straightforward Pricing
Pure Value. No Retainers. No Markups.
Your Dedicated Project Manager is always 100% free. You only pay for productive hours worked.
Part-Time Support
20 Hours Per Week
Est. $560 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision & QA audits
- Zero setup or onboarding fees
- No monthly membership or platform charges
- Consolidated weekly reporting
Full-Time Dedicated
40 Hours Per Week
Est. $960 USD / Month (4 Weeks)
- Lowest hourly rate: $6/hour
- Dedicated Project Manager included
- Free management supervision & priority turnaround
- Zero setup or onboarding fees
- No monthly membership charges
- Centralised Time Tracking & live task logs
What Fabrication Leaders Say About SageDoer
"We run an architectural metal and structural beam shop. I used to spend every night until 9 PM downloading DWG files, typing cut sheets into JobBOSS, and chasing plate pricing from Ryerson. SageDoer's assistant took over the paperwork immediately."
Brad Kowalski
Owner, Apex Structural & Custom Ironworks (Cleveland, OH)
"The $0 Dedicated Project Manager understands manufacturing. When our defense contractor clients audit our Mill Test Reports (MTRs) and welder qualifications, every heat number and AWS cert is matched perfectly."
Dale Tremblay
General Manager, Tremblay Precision Sheet Metal (Houston, TX)
"Our quote turnaround went from 4 days to 4 hours. Our assistant extracts BOM quantities in Bluebeam and blasts requests for quote to our local steel and stainless distributors while I stay on the shop floor."
Marco Valenti
President, Valenti Stainless Fabrications (Milwaukee, WI)
"Coordinating powder coat pickups, hot-dip galvanizing schedules, and flatbed freight deliveries used to give me a migraine. Our SageDoer VA handles all subcontractor dispatch and bill-of-lading documents."
Rick Hennessey
Managing Partner, Keystone Heavy Civil & Steel (Pittsburgh, PA)
"We run an architectural metal and structural beam shop. I used to spend every night until 9 PM downloading DWG files, typing cut sheets into JobBOSS, and chasing plate pricing from Ryerson. SageDoer's assistant took over the paperwork immediately."
Brad Kowalski
Owner, Apex Structural & Custom Ironworks (Cleveland, OH)
"The $0 Dedicated Project Manager understands manufacturing. When our defense contractor clients audit our Mill Test Reports (MTRs) and welder qualifications, every heat number and AWS cert is matched perfectly."
Dale Tremblay
General Manager, Tremblay Precision Sheet Metal (Houston, TX)
"Our quote turnaround went from 4 days to 4 hours. Our assistant extracts BOM quantities in Bluebeam and blasts requests for quote to our local steel and stainless distributors while I stay on the shop floor."
Marco Valenti
President, Valenti Stainless Fabrications (Milwaukee, WI)
"Coordinating powder coat pickups, hot-dip galvanizing schedules, and flatbed freight deliveries used to give me a migraine. Our SageDoer VA handles all subcontractor dispatch and bill-of-lading documents."
Rick Hennessey
Managing Partner, Keystone Heavy Civil & Steel (Pittsburgh, PA)
Shop Owner Inquiries
Frequently Asked Questions
Real answers to realistic concerns about hiring a managed virtual assistant for a metal fabrication business or machine shop.
Get Your Dedicated Project Manager & Fabrication VA
Stop losing nights to material takeoffs, vendor RFQ emails, and routing updates. Tell us about your fabrication shop, machine capabilities, and administrative bottlenecks. We will match the perfect managed specialist right away.
Schedule 30-Min Strategy Call
Pick a convenient time on our Calendly
Direct WhatsApp Assistance
+91 80170 67191
Email Our Fabrication Desk
info@sagedoer.com
Send Your Shop Scope & Software
Tell us what operational bottlenecks slow your fabrication shop down. We reply within 2 business hours.