Hire a Dedicated Virtual Assistant for Fashion Brand Owners
From tech pack spec sheets, factory sample tracking, and bill of materials (BOM) to Shopify variant uploads, wholesale line sheets on JOOR/Faire, and VIP influencer gifting rosters. Spend more time designing and scale your collection while your fashion operations assistant is supervised by your personal Dedicated Project Manager at $0 extra.
Tech Pack & BOM
Spec sheets, trim details & factory logs
Shopify Merchandising
SKU variants, size guides & SEO tags
B2B Wholesale Hubs
JOOR, Faire & digital line sheets
Influencer Gifting
PR seeding rosters & tracking
Dedicated PM
Zero supervision burden for you
Pure Active Hours
Pay strictly for time on task
Proficient in Modern Fashion & Apparel Software
Our virtual assistants arrive pre-trained in industry-standard fashion PLM tools, e-commerce stores, wholesale linesheet platforms, inventory hubs, and creative suites.
What Your Fashion Virtual Assistant Handles Daily
Stop suffocating under messy tech pack edits, factory delay chasing, missing wholesale POs, and repetitive customer size inquiries. Reclaim creative freedom while your assistant runs operations.
Tech Packs, BOMs & Factory Chasing
- Updating tech packs with measurement points, grading tolerance rules, and stitch notes
- Maintaining Bill of Materials (BOM) including fabrics, linings, zippers, buttons, and care labels
- Tracking proto samples, fit rounds, size sets, and pre-production (PP) approval deadlines
- Communicating daily with overseas manufacturers on bulk cut-and-sew progress milestones
Shopify Merchandising & Size Charts
- Uploading new drops, colorway swatches, fabric composition tags, and high-converting copy
- Configuring accurate imperial/metric size guides and model dimension callouts
- Creating automated collection tags (e.g. New In, Best Sellers, Resort Wear, Archive Sale)
- Auditing SKU barcodes, product weights, and customs tariff HS codes for international orders
Wholesale Portals & Line Sheets
- Building seasonal wholesale digital line sheets with wholesale/MSRP margins and order minimums
- Managing B2B order entry and stock availability on wholesale marketplaces (JOOR, Faire, NuORDER)
- Processing boutique stockist purchase orders and issuing deposit/balance invoices
- Reconciling buyer delivery windows, pre-booked deliveries, and wholesale chargebacks
PR Gifting Rosters & Lookbook Outreach
- Curating targeted VIP stylist, editor, and creator seeding lists matching brand aesthetics
- Collecting sizing choices, delivery addresses, and logging dispatch tracking numbers
- Monitoring tagged Instagram Stories, Reels, and TikTok unboxings for content reposting
- Distributing digital lookbooks, press releases, and editorial pull confirmations
Fit Advising & Return/Exchange Care
- Providing personalized sizing and fit recommendations via live chat and Gorgias/Zendesk
- Managing Loop Returns / Happy Returns portal requests, store credit incentives, and refunds
- Investigating transit damage, lost packages, and courier claims with DHL/FedEx/USPS
- Categorizing return reasons (e.g. bust tight, hem too long) to feed back into pattern drafting
Inventory Levels & 3PL Warehouse Inbound
- Monitoring SKU-level stock run-out dates and generating factory reorder projections
- Creating advanced shipment notices (ASN) and receiving manifests for your 3PL fulfillment center
- Reconciling warehouse discrepancy logs, damaged carton tallies, and polybag SKU labeling
- Managing pre-order release dates, backorder waitlists, and restock notification alerts
How Sagedoer Manages Your Fashion Brand Support
Bypass the stress of recruiting, vetting, and training fashion coordinators. We oversee the entire operational execution at no extra charge.
Submit Requirements
Share your brand category (apparel, footwear, accessories, jewelry), e-commerce platform, production schedule, and main administrative bottlenecks. Reach out through your preferred channel:
Finalise the Deal
Our dedicated project manager reviews your upcoming seasonal drop calendar, locks in strict design intellectual property & tech pack non-disclosure agreements, and finalises the partnership details.
Expert Execution
Your project manager takes full charge of operations, directing the tech pack updates, variant staging, and line sheet distributions through our internal team of vetted fashion specialists with zero chaos.
Pay Only for Output
We log and charge exclusively for the virtual assistant's actual working time. Your dedicated project manager's supervision is completely free.
Behind on your upcoming seasonal drop or sample rounds?
Talk with our fashion brand operations lead. We can onboard your brand workflows within 48 hours.
Traditional Freelance Marketplaces vs. Sagedoer
Why independent fashion designers, emerging apparel labels, and luxury DTC founders refuse to trust proprietary design sketches and factory contracts to unverified gig freelancers.
| Comparison Parameter | Traditional Freelance Platforms | THE SMART CHOICE Sagedoer Managed VA |
|---|---|---|
| Platform & Management Fees | Up to 40% in hidden markups, bidding, and recurring memberships | 0% Hidden Fees. Pay strictly for hours worked. |
| Daily Team Management | You must juggle and supervise multiple freelancers while designing | Dedicated Project Manager acts as your single point of contact |
| Quality Assurance | Hit-or-miss talent with zero understanding of garment grading or BOMs | Internally vetted, rigorously trained premium fashion operations experts |
| Hiring & Deployment Speed | Endless cycles of interviewing and testing candidates during collection crunches | Instant delegation. We immediately assign the right specialist. |
| Billing & Invoicing | Complex, multi-freelancer invoices with currency headaches | Simple, unified, centralised USD invoicing |
| Staff Turnover & Replacements | Start the hiring and training process all over again two weeks before fashion week | Seamless internal replacements with zero workflow disruption |
Transparent Pricing. Zero Hidden Fees.
Pay strictly for hours of pure work. Dedicated Project Manager supervision is included at no extra cost.
Part-Time
Emerging Labels & Boutique DropsIdeal for indie fashion brands managing weekly Shopify inventory, customer fit inquiries, and sample tracking.
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
- Centralised weekly activity reports
Full-Time
High-Volume DTC & Wholesale BrandsComplete brand operations takeover: daily factory chasing, tech pack updates, wholesale B2B management, influencer seeding, and returns.
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
- Priority rapid replacement guarantee
What Fashion Brand Owners Say About Sagedoer
Trusted by luxury streetwear labels, contemporary womenswear lines, and sustainable footwear brands worldwide.
"We were drowning in revisions across 3 overseas apparel factories for our Fall/Winter collection. Our Sagedoer VA kept our Techpacker files updated, tracked fit samples, and caught two major grading discrepancies before bulk cutting started."
Sienna Laurent
Founder & Creative Director, Laurent Atelier (London & Paris)
"Before Sagedoer, uploading a 45-piece drop to Shopify with all colorway swatches and precise size charts took me entire weekends. Now my VA handles the staging and Gorgias fit inquiries seamlessly."
Alina Rostova
Co-Founder, Solstice Activewear (Los Angeles, USA)
"Expanding into 35 boutique stockists on JOOR and Faire was overwhelming for a 3-person brand. Sagedoer managed linesheet uploads, verified PO order minimums, and sent digital invoices without a single error."
Marcus Klein
Managing Partner, Veldt & Co. Footwear (Berlin, Germany)
"The free Dedicated Project Manager makes all the difference. When I’m at fabric sourcing trade shows in Milan, she coordinates sample approvals and audits influencer seeding packages without requiring my oversight."
Chloe Prescott
Founder, Prescott Silk & Resort (Sydney, Australia)
Frequently Asked Questions
Real answers regarding tech pack intellectual property, Shopify permissions, seasonal collection scaling, and factory communication.
How do you protect our proprietary design sketches, tech packs, and factory contacts?
Design intellectual property is the lifeblood of any fashion label. Prior to starting, we execute bilateral Non-Disclosure Agreements (NDAs) that strictly prohibit unauthorized sharing or reproduction of your sketches, fabric suppliers, CAD files, and factory contacts. Work is carried out within your secure cloud storage (Google Drive, Dropbox, or PLM systems) with strict role-based access.
Can the virtual assistant communicate directly with our cut-and-sew factories and suppliers?
Yes. Your assistant handles daily supplier correspondence across email, WeChat, or WhatsApp. They dispatch updated tech packs, request lab dips and strike-offs, log courier tracking numbers for proto samples, chase revised production timelines, and alert you immediately if a fabric mill or garment factory flags delivery delays.
How do we grant access to Shopify, Klaviyo, and wholesale portals securely?
You never have to share master passwords. On Shopify Plus, you grant limited collaborator permissions restricted strictly to "Products", "Collections", and "Customer Support" without exposing banking or payout settings. On Klaviyo, JOOR, and Faire, staff accounts are provisioned via enterprise password managers (1Password/LastPass) with mandatory 2-factor authentication.
Can we scale from Part-Time to Full-Time during major seasonal drops and Fashion Week?
Yes. Fashion operations follow intense seasonal rhythms around Spring/Summer, Fall/Winter, and Holiday drops. You can maintain our Part-Time plan (20 hrs/week) during development and design phases, and seamlessly scale to Full-Time (40 hrs/week) or add surge support during drop weeks and wholesale market showroom seasons without penalties or lock-in contracts.
How does having a Dedicated Project Manager benefit my fashion label?
Your Dedicated Project Manager acts as your operational bridge. Rather than you having to train assistants on your size grading standards, line sheet templates, or return guidelines, your PM audits every staged product on Shopify, double-checks wholesale pricing formulas, and ensures dead-lines are met. Their supervision is 100% free of charge.
Speak With Our Fashion Operations Team
Tell us about your apparel line, upcoming collection drops, factory communication challenges, or Shopify backlog. We’ll match you with the right fashion specialist immediately.
Send Us Your Fashion Brand Support Needs
Fill out your details below. Your Dedicated Project Manager will review your collection requirements and follow up promptly.