Keep Your Trucks Rolling & Loaded
Without Getting Strangled In Broker Check Calls, IFTA Logs & Factor Invoicing
Stop losing 16+ hours every week fielding broker check-in calls, auditing driver ELD logs for HOS violations, chasing missing Bills of Lading (BOLs), calculating IFTA quarterly fuel tax, and uploading rate confirmations to factoring portals. Delegate your dispatch operations and carrier administration to vetted virtual assistants directed by your own Dedicated Project Manager at $0 supervisory surcharge.
What Your Fleet VA Handles Daily
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Broker Check Calls & Load Packet Setup Handling inbound broker status calls, tracking updates via Macropoint/Trucker Tools, and completing carrier onboarding packets.
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Factoring Submissions & RateCon Audits Matching signed RateCons with stamped PODs/BOLs, submitting schedules to RTS/TriumphPay, and chasing detention payouts.
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ELD HOS Audits & Driver Qualification Files Monitoring Samsara/Motive for unassigned driving time, cycle limit alerts, Clearinghouse records, and medical card renewals.
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IFRA & Quarterly IFTA Calculations Compiling state mileage reports from GPS telematics, reconciling fuel card receipts (WEX, Comdata), and preparing tax filings.
Fluent Across Modern Trucking & Logistics Software
No need to train an assistant on what a RateCon, deadhead mile, or DVIR defect is. Our specialized virtual assistants are already fluent in the ELD, TMS, and factoring platforms you rely on daily.
Daily Responsibilities Handled For Your Motor Carrier Operations
Here is exactly what an experienced fleet operations virtual assistant handles on your behalf so you can focus on securing high-paying dedicated lanes, expanding your tractor count, and managing driver relations.
Dispatch Coordination & Broker Check Calls
Never get pulled away from strategic operations to answer 20 repetitive broker location inquiries.
- Handling incoming broker check calls, arrival/departure notifications, and ETA adjustments
- Completing broker onboarding packets, COI insurance requests, and W-9 verification
- Tracking loads across broker visibility apps (Macropoint, project44, Trucker Tools)
- Documenting lumper receipts, layover fees, and detention timestamps for reimbursement
Factoring Invoicing, PODs & Collections
Turn delivered loads into same-day funded capital without paperwork delays or missing stamps.
- Collecting clean, legible Proof of Delivery (POD) and signed BOL photos from drivers
- Auditing agreed rate confirmations against detention, stop-off, and accessorial charges
- Uploading invoice schedules directly to factoring portals (RTS, TriumphPay, Apex, OTR)
- Running broker credit checks prior to load booking to avoid bad debt risks
Safety Compliance, ELD Audits & IFTA Logs
Protect your DOT safety rating and breeze through annual FMCSA audits with organized files.
- Auditing Samsara/Motive ELD logs daily for unassigned driving, HOS violations & form errors
- Maintaining Driver Qualification Files (DQF): CDL expiration, MVR pulls, and DOT physicals
- Managing Drug & Alcohol Clearinghouse pre-employment queries and annual checks
- Compiling state-by-state mileage data and fuel card receipts for quarterly IFTA filings
How Much Extra Value Can Your Fleet Unlock?
When you offload check calls, factoring billing, and ELD compliance at $7/hr, your capacity to expand active trucks expands rapidly.
*Calculated over 48 active freight weeks per year, comparing your leadership/lane-building value against SageDoer's dedicated Part-Time plan ($7/hr).
Annual Operational Hours Reclaimed: 768 Hours
Enough bandwidth to comfortably manage ~4 to 6 additional active trucks
How We Work Together In 4 Simple Steps
From connecting your ELD portal to daily submission of clean factoring schedules and broker updates, we eliminate carrier admin drag.
Submit Requirements
Share your fleet size, ELD platform (Samsara, Motive), factoring partner, and daily dispatch guidelines via Email, Form, or WhatsApp.
Finalise the Deal
Our dedicated project manager reviews your carrier SOPs, establishes secure credential vaults, and finalises partnership details.
Expert Execution
Your project manager supervises day-to-day work, ensuring check calls are logged, PODs are clear, and factoring invoices match rate agreements.
Pay Only for Output
We log and charge exclusively for the assistant's pure active administrative and dispatch hours. Your dedicated project manager's supervision is completely free.
Why Fleet Owners Choose Sagedoer Over Traditional Freelancers
Compare the risks of unmanaged Upwork/Fiverr contractors with our structured, quality-controlled managed model.
| Key Operational Dimension | Traditional Platforms | THE SMART CHOICE: Sagedoer |
|---|---|---|
| Platform & Management Fees | Up to 40% in hidden markups, bidding, and memberships | 0% Hidden Fees. Pay strictly for hours worked. |
| Daily Team Management | You must check every factoring upload, monitor calls, and supervise | Dedicated Project Manager acts as your single point of contact |
| Quality Assurance | Hit-or-miss talent who confuse billable detention rules or miss IFTA deadlines | Internally vetted, rigorously trained logistics & fleet assistants |
| Hiring & Deployment Speed | Weeks spent interviewing, testing English fluency, and screening applicants | Instant delegation. We immediately assign the right specialist. |
| Billing & Invoicing | Disjointed multi-contractor invoices with fluctuating exchange rates | Simple, unified, centralised USD invoicing |
| Staff Turnover & Replacements | Freelancer ghosts mid-week; retrain your carrier setup codes from scratch | Seamless internal replacements with zero disruption to active loads |
Predictable Pricing. Pay Only For Pure Output.
No setup fees. No platform markup. Your dedicated project manager is included at no additional charge.
20 Hours Per Week
Ideal for small fleet owners (2–6 trucks) needing daily broker check calls, factor uploads, and ELD monitoring.
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
40 Hours Per Week
Full 8-hour daily embedded dispatch and carrier administrative unit for mid-sized fleets (7–30+ trucks), hotshots, and freight carriers.
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Trusted by Independent Fleet Owners & Motor Carriers
Discover how fleet operators reclaim 16+ hours every week with SageDoer's managed logistics assistants.
"Before SageDoer, answering broker check calls all day while trying to book loads for my 7 trucks was pure madness. Our VA now handles broker status updates, collects driver BOLs, and submits invoices to RTS Factoring by 3 PM every day."
Tyrell Richardson
Managing Owner, Apex Express Lines (11 Trucks)"The Dedicated Project Manager provides essential quality control. When our VA reconciles fuel card receipts and mileage for IFTA, the PM double-checks the state splits before quarterly submission. Zero filing penalties this year."
Dmitri Morozov
President, Forward Logistics LLC"Our Samsara ELD logs used to have dozens of unassigned driving alerts. SageDoer audits logs every morning, assigns yard moves, and monitors driver HOS cycle hours so our CSA safety score stays clean."
Keith Washington
Director of Operations, LoneStar Hauling"At $6/hr on the full-time plan, we eliminated the need to hire a $50k/year in-house dispatch secretary. Pure tracked active hours, fast broker packet setups, and our trucks never sit waiting for paperwork."
Jorge Gonzalez
Owner-Operator & Fleet Manager, Sunbelt Freight"Before SageDoer, answering broker check calls all day while trying to book loads for my 7 trucks was pure madness. Our VA now handles broker status updates, collects driver BOLs, and submits invoices to RTS Factoring by 3 PM every day."
Tyrell Richardson
Managing Owner, Apex Express Lines (11 Trucks)"The Dedicated Project Manager provides essential quality control. When our VA reconciles fuel card receipts and mileage for IFTA, the PM double-checks the state splits before quarterly submission. Zero filing penalties this year."
Dmitri Morozov
President, Forward Logistics LLCFrequently Asked Questions
Clear, realistic answers addressing ELD credential access, broker check calls, factoring security, and FMCSA compliance boundaries.
Ready to Delegate Fleet Admin & Dispatch Calls?
Book a 30-minute carrier consultation with our management team or connect instantly via WhatsApp.
Tell Us About Your Fleet Operations
Share your fleet size, ELD software, factoring setup, or current administrative bottlenecks. We'll match the right specialist.