Translate More Billable Words
Without Getting Strangled In CAT File Prep, OCR Cleanups & Invoicing Drudgery
Stop losing 15+ billable hours every week cleaning non-editable PDF scans in ABBYY FineReader, fixing messy tags in Trados Studio or memoQ, aligning bilingual translation memories (TMX), running Xbench automated QA checks, tracking purchase orders in LSP.expert, and formatting tables in InDesign. Delegate file preparation, glossary maintenance, and translation administrative operations to vetted virtual assistants directed by your own Dedicated Project Manager at $0 supervisory surcharge.
What Your Translation VA Handles Daily
-
OCR Extraction, DTP & File Pre-Processing Converting low-quality scans, locked PDFs, and images into clean editable Word/InDesign files using ABBYY FineReader, fixing line breaks, and eliminating tag bloat.
-
TM Alignment, Termbases & Glossary Building Aligning legacy source and target documents to create clean TMX files, cleaning translation memories, and populating Multiterm/TBX termbases.
-
Automated QA Checks & Target File Post-Formatting Running ApSIC Xbench or Verifika batches for missing numbers, terminology discrepancies, untranslated segments, and formatting target documents to match source layouts.
-
LSP.expert Invoicing, PO Matching & Job Alerts Logging agency purchase orders (POs), generating client invoices, reconciling currency payments, and screening job boards (ProZ, TranslatorsCafe) for high-rate projects.
Fluent Across the Professional Translator's Software Stack
Never waste billable hours explaining what a segment, fuzzy match, TMX export, bilingual SDLXLIFF, or Xbench QA profile is. Our virtual assistants are already trained on professional localization and translation workflows.
Daily Responsibilities Handled For Your Translation Business
Here is exactly what an experienced translation operations virtual assistant handles on your behalf so you can spend your day producing high-yield translations, reviewing sensitive contracts, and closing lucrative corporate accounts.
OCR, DTP & Complex File Pre-Processing
Never lose two hours re-typing a locked PDF or fixing broken formatting before you can even begin translating.
- Running advanced OCR on poor-quality scanned PDFs, certificates, and medical records in ABBYY FineReader
- Cleaning hard line breaks, split words, and excessive formatting tags before importing into Trados or memoQ
- Formatting tables, diagrams, headers, and bulleted lists in Word, PowerPoint, or InDesign to mirror source files
- Performing post-translation Desktop Publishing (DTP) to adjust for text expansion in target languages (e.g. German/French)
TM Alignments, Termbases & Project Setup
Leverage your past work effortlessly with clean translation memories and organized terminology databases.
- Aligning past client source and target documents to generate high-leverage bilingual TMX files
- Cleaning translation memories: removing corrupt tags, duplicate segments, and outdated translations
- Extracting client glossaries and populating termbases (Multiterm, memoQ QTerm, Excel TBX files)
- Creating new project packages in Trados, memoQ, or Phrase with correct client TMs and segmentation rules
Automated QA, Invoicing & Job Triage
Maintain spotless delivery records and eliminate late-payment stress across multiple agencies and direct clients.
- Running automated batch QA reports in ApSIC Xbench or Verifika (checking numbers, punctuation, key terms)
- Generating and sending project invoices in LSP.expert, TranslationPro, or QuickBooks matching agency POs
- Monitoring and following up on overdue agency payment milestones across USD, EUR, and GBP accounts
- Screening incoming client emails, translation agency portal job notifications, and drafting availability updates
How Much Extra Translation Income Can You Unlock?
When you delegate repetitive OCR cleaning, TM alignment, and invoicing at $7/hr, your daily word count throughput expands dramatically.
*Calculated over 48 active billing weeks per year, comparing your billable translation and proofreading rate against SageDoer's dedicated Part-Time plan ($7/hr).
Annual Billable Translation Hours Reclaimed: 720 Hours
Enough reclaimed time to translate ~250,000 to 360,000 additional words
How We Work Together In 4 Simple Steps
From connecting your CAT tools and cloud drives to daily OCR prep, TM hygiene, and invoicing, we eliminate administrative drag.
Submit Requirements
Share your primary language pairs, CAT tools (Trados, memoQ, Phrase), file conversion bottlenecks, and preferred invoicing software via Email, Form, or WhatsApp.
Finalise the Deal
Our dedicated project manager reviews your file prep SOPs, establishes secure role-restricted software vaults, and finalises partnership details.
Expert Execution
Your project manager supervises day-to-day work, ensuring OCR documents have zero missing text, TMX files are cleaned properly, and client POs match invoices.
Pay Only for Output
We log and charge exclusively for the assistant's pure active file conversion, alignment, DTP, and invoicing hours. Your project manager's supervision is completely free.
Why Translators Choose Sagedoer Over Traditional Freelancers
Compare the confidentiality exposure and unmanaged inconsistency of generic Upwork/Fiverr contractors with our structured, managed translation support model.
| Key Operational Dimension | Traditional Platforms | THE SMART CHOICE: Sagedoer |
|---|---|---|
| Platform & Management Fees | Up to 40% in hidden markups, bidding, and memberships | 0% Hidden Fees. Pay strictly for hours worked. |
| Daily Team Management | You must check every OCR word, fix broken tables, and micromanage | Dedicated Project Manager acts as your single point of contact |
| Quality Assurance | Hit-or-miss talent who don't know the difference between a source tag and an entity | Internally vetted, rigorously trained translation operations specialists |
| Hiring & Deployment Speed | Weeks spent interviewing, reviewing samples, and explaining basic CAT tools | Instant delegation. We immediately assign the right specialist. |
| Billing & Invoicing | Disjointed multi-contractor invoices with fluctuating exchange rates | Simple, unified, centralised USD invoicing |
| Staff Turnover & Replacements | Freelancer ghosts right before a 50,000-word patent deadline; retrain from scratch | Seamless internal replacements with zero disruption to client deadlines |
Predictable Pricing. Pay Only For Pure Output.
No setup fees. No platform markup. Your dedicated project manager is included at no additional charge.
20 Hours Per Week
Ideal for solo freelance translators and interpreters needing daily OCR document prep, TM alignment, Xbench QA runs, and PO invoicing.
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
40 Hours Per Week
Full 8-hour daily embedded support unit for high-volume boutique translation agencies, multi-linguist teams, and high-capacity localization desks.
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Trusted by Certified Translators, Legal Interpreters & Localization Experts
Discover how language professionals reclaim 15+ hours every week with SageDoer's managed translation operations assistants.
"I specialize in German-to-English patent litigation. Before SageDoer, converting scanned PDF court filings in ABBYY FineReader and fixing broken table tags in Trados took up my entire morning. My VA preps every file with zero missing lines."
Helena Weber, ATA Certified
German/English Legal & Patent Translator"The Dedicated Project Manager provides essential quality control. When our VA runs batch QA checks in ApSIC Xbench across 40,000 words of technical manuals, the PM verifies that all number formatting and untranslated tags are cleared."
Jean-Marc Laurent
Founder, Precision French Localization Services"Agency purchase orders and multi-currency invoicing in LSP.expert used to get neglected when deadlines piled up. SageDoer matches every PO, tracks 30-day payment terms, and reconciles EUR and USD bank deposits flawlessly."
Sofia Takahashi
Japanese/English Technical & Life Sciences Translator"At $6/hr on the full-time plan, my daily output jumped from 2,200 words to over 3,800 words simply because I never touch non-translating tasks anymore. Alignment, DTP, and termbase maintenance are completely taken care of."
Alejandro Ruiz, CIOL Member
Spanish Commercial & Financial Translator"I specialize in German-to-English patent litigation. Before SageDoer, converting scanned PDF court filings in ABBYY FineReader and fixing broken table tags in Trados took up my entire morning. My VA preps every file with zero missing lines."
Helena Weber, ATA Certified
German/English Legal & Patent Translator"The Dedicated Project Manager provides essential quality control. When our VA runs batch QA checks in ApSIC Xbench across 40,000 words of technical manuals, the PM verifies that all number formatting and untranslated tags are cleared."
Jean-Marc Laurent
Founder, Precision French Localization ServicesFrequently Asked Questions
Clear, realistic answers addressing CAT tool file management, client Non-Disclosure Agreements (NDAs), linguistic boundaries, and software credential security.
Ready to Delegate CAT Tool Prep & Invoicing Admin?
Book a 30-minute practice consultation with our management team or connect instantly via WhatsApp.
Tell Us About Your Translation Practice
Share your language pairs, primary CAT tools (Trados, memoQ, Phrase), monthly word volume, or key administrative bottlenecks. We'll assign the ideal specialist.