Hire Virtual Assistants for Fund Administration Business Owners
Without Capital Call Delays, KYC Backlogs & Waterfall Errors.
Stop losing 30+ billable hours every week manually reviewing subscription agreements, chasing missing W-8/W-9 tax forms, reconciling capital call wires, and preparing year-end auditor PBC requests. From Allvue, Investran, and Carta ledger reconciliation to Juniper Square portal management, distribution waterfall calculations, and quarterly LP financial reporting—get a vetted fund operations specialist overseen by a Dedicated Project Manager at zero management surcharge.
Fund Administration Ops Desk
Supervised by Dedicated PM
LP Sub Docs & KYC Cleared for Fund III
Scrubbed 18 subscription packets in Carta; verified accredited investor status, W-8BEN-E forms, and beneficial ownership.
Capital Call #4 Notices Generated & Wires Reconciled
Dispatched $14.2M drawdown notices in Juniper Square; matched 42 incoming wire transfers against custodial bank accounts.
Waterfall Distribution & Carried Interest Verified
Validated 8% hurdle rate preferred return and 20% catch-up allocations across GP/LP tiers for exit distribution.
$6 / hour
Zero Idle Time Billing
Pay only for active sub doc scrubs, reconciliation & notices
Fluent in the General Ledger, Investor Portal & VDR Platforms You Deploy
Don't spend 40+ hours explaining subscription agreements, side letters, capital call drawdown formulas, or waterfall tiers to a generic administrative assistant. SageDoer VAs understand fund administration, shadow accounting, and investor relations.
What Your Fund Administration Virtual Assistant Executes Daily
Free up 25 to 35 hours every week from repetitive LP paperwork, capital call spreadsheet audits, and audit confirmation tracking so your firm can scale asset under administration (AUA), launch new SPVs, and expand client relationships.
LP Onboarding, KYC/AML & Subscription Document Scrubbing
Eliminate onboarding bottlenecks for new fund closes. We review incoming subscription agreements, verify accredited investor and qualified purchaser status, check W-8/W-9 tax forms, and compile AML/KYC files.
- Scrubbing subscription agreements for missing signatures, tax IDs & wire instructions
- Verifying beneficial ownership, OFAC sanctions lists & corporate entity formation docs
- Logging side letter special terms (reduced management fees, co-investment rights)
Capital Call Notice Preparation & Wire Reconciliation
Prevent cash drag and missed investment closings. We calculate pro-rata partner drawdown allocations, generate customized capital call notices in Carta or Juniper Square, and match incoming bank wires daily.
- Generating individual LP drawdown notices with remaining unfunded commitment tallies
- Daily reconciliation of incoming investor wires against custodial bank statements
- Flagging short payments, unidentified incoming wires & delinquent LP notices
Distribution Waterfalls & Carried Interest Calculation Support
Protect your firm against catastrophic over-distribution errors. We verify multi-tier distribution models in Excel, Allvue, or Investran, validating return of capital, preferred return hurdles, and GP catch-up logic.
- Modeling European vs. American waterfall distribution calculations
- Calculating preferred return (hurdle rate, e.g. 8%) and GP carried interest splits
- Preparing individual distribution payment notices and outgoing wire verification batches
NAV Shadow Accounting, Cash & Portfolio Reconciliations
Ensure Net Asset Value (NAV) accuracy across funds and SPVs. We perform daily or monthly cash reconciliations, record portfolio security transactions, track interest/dividend accruals, and maintain shadow books.
- Three-way reconciliation: custodian bank cash, broker positions & fund general ledger
- Accruing fund operating expenses, audit reserves, and management fee deductions
- Shadow accounting verification against third-party custodian valuation files
Year-End Audit Support, PBC Schedules & Tax K-1 Distribution
Eliminate audit season stress. We compile Provided by Client (PBC) schedules for Big 4 and regional audit firms, assemble investment confirmation packages, and orchestrate Schedule K-1 distribution to LPs.
- Organizing auditor PBC lists: bank confirms, loan agreements, cap tables & valuation memos
- Assisting CPA tax teams with partner capital account balances and 1065 draft schedules
- Securely distributing Schedule K-1s and international tax withholding forms via portal
Investor Portal Management & Quarterly LP Statement Reporting
Keep institutional investors delighted with prompt reporting. We publish quarterly PCAP statements, upload quarterly fund letters, manage LP user permissions, and handle routine investor information requests.
- Publishing individual partner capital account statements (PCAP) to investor portals
- Managing LP portal user provisioning, password resets & institutional access tiers
- Answering LP back-office queries regarding historical contributions and distributions
How SageDoer Operates Your Fund Administration Pod
Eliminate the headaches of placing job ads, screening generic resume profiles, and training people who don't know the difference between a commitment and an unfunded capital balance. Launch your pod in 24 hours.
Submit Requirements
Share your fund administration platforms (Allvue, Investran, Carta, Juniper Square), asset class (PE, VC, Real Estate, Debt, SPVs), active fund count, and operational friction points via your preferred channel:
Finalise the Deal
Your dedicated project manager connects promptly to establish standard operating procedures (SOPs), role-based sub-user security tiers, institutional NDAs, and encrypted credential vaults.
Expert Execution
Your PM actively supervises your VA, verifying sub doc completeness, cross-auditing capital call allocations, checking wire matches, and conducting daily task QA before reports leave your desk.
Pay Only for Output
We bill exclusively for the virtual assistant's actual working hours on your fund files, investor notices, and general ledger entries. Your Dedicated Project Manager's oversight is 100% complimentary.
Drowning in sub doc verification, capital call wires & K-1 distribution?
Reclaim 25+ senior fund ops hours each week. Delegate fund administration operations today.
Traditional Freelance Portals vs. SageDoer
Hiring unvetted gig freelancers to manage sensitive institutional investor records, confidential LP tax documents, and high-value capital call wires creates catastrophic security liability and continuous supervision drag.
Transparent Hourly Pricing. Free PM Supervision.
Your Dedicated Project Manager is included completely free with both plans. You pay strictly for pure output and active working minutes.
Est. $560 USD / Month (4 Weeks)
Ideal for emerging fund managers, single-asset SPV syndicates, and boutique family offices needing recurring subscription scrubbing, capital call notices, and monthly bank reconciliations.
- Pay only for hours of pure work (No idle time)
- Dedicated Project Manager included
- Free management supervision ($0 extra fee)
- Zero setup or onboarding fees
- No monthly membership charges or locked contracts
- Centralised activity logging & daily task status
Est. $960 USD / Month (4 Weeks)
Complete operations command for multi-fund third-party administrators (TPA), private equity firms, and real estate investment groups running multiple funds, ongoing drawdowns, and year-end audits.
- Pay only for hours of pure work ($6/hr discounted rate)
- Dedicated Project Manager included
- Free management supervision with daily quality audit
- Zero setup or onboarding fees
- No monthly membership charges
- Priority rapid replacement guarantee
Trusted by Boutique Fund Administrators, VC/PE CFOs & Syndicate Leads
See how private capital operators eliminated subscription backlog, avoided capital call delays, and delivered pristine audit rooms.
"We provide third-party fund administration for 12 emerging venture capital funds. During final closes, reviewing 80+ subscription documents in Carta, tracking W-8BEN-E forms, and matching capital call wires was drowning our analysts. SageDoer's assistant scrubs incoming sub docs with zero errors. We cut our onboarding turnaround by 65%."
Jonathan Hayes, CPA
Managing Partner, Apex Venture Administration (New York)
"In real estate private equity, distributing quarterly cash flow across 4 different waterfall tiers with preferred returns used to take 2 full weeks of manual calculation. SageDoer modeled the allocations in Juniper Square, verified every LP payout, and generated the notices. Flawless execution and complete confidentiality."
Elena Morales
Chief Operating Officer, Horizon Capital Partners (Miami)
"Freelance gig sites were completely useless for fund accounting—freelancers who didn't understand the difference between gross vs. net asset value or how to prepare a Big 4 auditor PBC schedule. Having a Dedicated Project Manager oversee every wire match and ledger reconciliation in Investran is unmatched. At $6/hr, the ROI is thirty-fold."
Anand Subramanian
Head of Fund Operations, Continuum Asset Solutions (San Francisco)
"Tax season was our firm's annual nightmare—distributing 450 Schedule K-1s across multiple entities, resolving bounced delivery emails, and managing investor access inquiries. SageDoer organized the entire distribution across our investor portal within 48 hours. Absolute lifesaver."
David Banning
Founder & CEO, IronBridge Fund Services (Chicago)
"We provide third-party fund administration for 12 emerging venture capital funds. During final closes, reviewing 80+ subscription documents in Carta, tracking W-8BEN-E forms, and matching capital call wires was drowning our analysts. SageDoer's assistant scrubs incoming sub docs with zero errors. We cut our onboarding turnaround by 65%."
Jonathan Hayes, CPA
Managing Partner, Apex Venture Administration (New York)
"In real estate private equity, distributing quarterly cash flow across 4 different waterfall tiers with preferred returns used to take 2 full weeks of manual calculation. SageDoer modeled the allocations in Juniper Square, verified every LP payout, and generated the notices. Flawless execution and complete confidentiality."
Elena Morales
Chief Operating Officer, Horizon Capital Partners (Miami)
"Freelance gig sites were completely useless for fund accounting—freelancers who didn't understand the difference between gross vs. net asset value or how to prepare a Big 4 auditor PBC schedule. Having a Dedicated Project Manager oversee every wire match and ledger reconciliation in Investran is unmatched. At $6/hr, the ROI is thirty-fold."
Anand Subramanian
Head of Fund Operations, Continuum Asset Solutions (San Francisco)
"Tax season was our firm's annual nightmare—distributing 450 Schedule K-1s across multiple entities, resolving bounced delivery emails, and managing investor access inquiries. SageDoer organized the entire distribution across our investor portal within 48 hours. Absolute lifesaver."
David Banning
Founder & CEO, IronBridge Fund Services (Chicago)
Frequently Asked Questions
Clear answers on LP data privacy, banking credentials, capital call accuracy, and SOC 1/SOC 2 compliance workflows.
Eliminate Fund Operations Drag & Scale Your Assets Under Administration
Tell us about your fund operations bottlenecks—whether it's subscription document scrubbing, capital call wire reconciliations, Carta/Juniper Square portal maintenance, or year-end auditor PBC compilation. Our Dedicated PM will review your software setup and organize your tailored operations pod.
Request Your Fund Administration Operations Pod
Tell us about your fund software (Carta/Investran/Allvue/Juniper Square), asset classes, active fund count, and operational bottlenecks. Our PM will respond within 2 hours.