Place More High-Value Artworks
Without Getting Strangled In Artlogic Tagging, Consignment Pacts & Fair Logistics
Stop losing 16+ hours every week hand-cataloging artwork dimensions and mediums in Artlogic, drafting consignment agreements, assembling PDF offer dossiers for VIP collectors, coordinating art fair crate shipping (Art Basel, Frieze, The Armory), generating Certificates of Authenticity (COAs), and fielding Artsy price requests. Delegate inventory documentation, collector communications, and exhibition administration to vetted gallery operations virtual assistants directed by your own Dedicated Project Manager at $0 supervisory surcharge.
What Your Gallery VA Handles Daily
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Inventory Cataloging & Provenance Tagging Inputting detailed medium specs, dimensions (framed/unframed), edition numbers, provenance histories, and high-res photography into Artlogic, Artwork Archive, or Primer.
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VIP Collector Dossiers & Viewing Rooms (OVR) Assembling custom PDF portfolios in InDesign or Canva, generating PrivateViews app links, and staging Online Viewing Rooms (OVRs) for seasonal openings.
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Art Fair Logistics & Consignment Administration Preparing crate packing manifests, ATA carnets, wall labels, and condition reports for fairs, while tracking artist consignment split payouts and COAs.
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Marketplace Feeds & Inquiry Triage Syncing inventory across Artsy, 1stDibs, and Artnet, drafting preliminary price responses to collector inquiries, and scheduling private viewings.
Fluent Across the Modern Art Gallery & Dealer Tech Ecosystem
Never waste valuable gallery hours explaining what an ATA carnet, artist consignment split, condition report, edition proof (AP), or Artlogic PrivateView is. Our virtual assistants are already versed in gallery operations.
Daily Responsibilities Handled For Your Art Gallery
Here is exactly what an experienced gallery operations virtual assistant takes off your plate so you can spend your days nurturing VIP collectors, scouting brilliant artists, and negotiating major acquisitions.
Inventory Cataloging & Provenance Records
Never lose a potential sale because an artwork's dimensions, framing notes, or exhibition history are incomplete.
- Staging complete artwork records in Artlogic, Artwork Archive, or Primer: dimensions, medium, framed status, and year
- Archiving verified provenance trails, exhibition inclusions, literature references, and condition reports
- Formatting high-resolution installation shots and color-accurate photography for online viewing rooms
- Syncing available inventory counts between your website, physical gallery floor, and off-site art storage vaults
Collector Dossiers & Online Viewing Rooms
Deliver bespoke, museum-grade PDF presentations to high-net-worth collectors in minutes instead of hours.
- Building polished PDF offer dossiers and price lists in InDesign or Canva matching your gallery's typography
- Creating curated PrivateViews app collections and private web links for targeted institutional buyers
- Curating Online Viewing Rooms (OVR) for seasonal exhibitions with artist bios, audio notes, and press quotes
- Maintaining clean collector taste tags in your CRM (e.g. Minimalist Sculpture, Blue-Chip Post-War, Abstract)
Art Fair Logistics, Consignments & COAs
Eliminate fair-week panic with structured crate manifests, custom carnets, and signed consignment records.
- Drafting standardized artist consignment agreements in DocuSign and tracking consigned loan expiry dates
- Preparing art fair crate inventories, booth wall labels, and customs carnets for fairs like Art Basel and Frieze
- Generating Certificates of Authenticity (COAs) and archiving signed buyer delivery receipts
- Coordinating specialized fine art transport quotes (Dietl, Masterpiece, Crozier) and transit insurance binders
How Much Extra Curatorial Bandwidth Can You Reclaim?
When you delegate repetitive artwork cataloging, consignment paperwork, and fair crate tracking at $7/hr, your capacity to close secondary placements and curate landmark shows expands dramatically.
*Calculated over 48 active gallery business weeks per year, comparing your high-ticket collector advisory and exhibition dealmaking value against SageDoer's dedicated Part-Time plan ($7/hr).
Annual High-Value Curatorial Hours Reclaimed: 768 Hours
Enough reclaimed capacity to curate & execute ~4 to 6 additional solo exhibitions or art fair booths
How We Work Together In 4 Simple Steps
From connecting your Artlogic database or Artsy account to daily collector dossier generation and fair crate tracking, we eliminate back-office drag.
Submit Requirements
Share your primary gallery management software (Artlogic, Artwork Archive), current exhibition schedule, consignment templates, and photo drives via Email, Form, or WhatsApp.
Finalise the Deal
Our dedicated project manager reviews your gallery SOPs, establishes secure role-restricted software credentials, and finalises partnership details.
Expert Execution
Your project manager supervises day-to-day work, ensuring artwork dimensions are verified, PDF dossiers follow brand guidelines, and consignment records are audit-ready.
Pay Only for Output
We log and charge exclusively for the assistant's pure active cataloging, design, and administrative hours. Your project manager's supervision is completely free.
Why Gallery Owners Choose Sagedoer Over Traditional Freelancers
Compare the cataloging errors, confidentiality risks, and unmanaged inconsistency of generic Upwork/Fiverr contractors with our structured, managed art gallery operations model.
| Key Operational Dimension | Traditional Platforms | THE SMART CHOICE: Sagedoer |
|---|---|---|
| Platform & Management Fees | Up to 40% in hidden markups, bidding, and memberships | 0% Hidden Fees. Pay strictly for hours worked. |
| Daily Team Management | You must check every artwork dimension, audit price lists, and micromanage | Dedicated Project Manager acts as your single point of contact |
| Quality Assurance | Hit-or-miss talent who don't know the difference between an edition AP and a unique piece | Internally vetted, rigorously trained art gallery & curatorial operations specialists |
| Hiring & Deployment Speed | Weeks spent interviewing, reviewing portfolios, and explaining basic Artlogic databases | Instant delegation. We immediately assign the right specialist. |
| Billing & Invoicing | Disjointed multi-contractor invoices with fluctuating exchange rates | Simple, unified, centralised USD invoicing |
| Staff Turnover & Replacements | Freelancer ghosts right before Art Basel / Frieze opening night; retrain from scratch | Seamless internal replacements with zero disruption to active exhibitions |
Predictable Pricing. Pay Only For Pure Output.
No setup fees. No platform markup. Your dedicated project manager is included at no additional charge.
20 Hours Per Week
Ideal for boutique contemporary galleries and independent art dealers needing ongoing Artlogic updates, collector PDF portfolios, and consignment agreements.
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
40 Hours Per Week
Full 8-hour daily embedded support unit for multi-location commercial art galleries, high-volume secondary market art advisors, and busy art fair exhibition schedules.
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Trusted by Art Gallery Owners, Curatorial Directors & Art Advisors
Discover how art dealers reclaim 16+ hours every week with SageDoer's managed gallery operations assistants.
"We operate two contemporary gallery spaces in Chelsea, New York. Before SageDoer, entering 300+ artwork records into Artlogic and creating PDF viewing rooms for collectors took up my entire weekend. Our VA keeps inventory updated and drafts artist consignment agreements flawlessly."
Sebastian Kendall
Founder & Owner, Kendall Contemporary (New York)"The Dedicated Project Manager provides essential quality control. When our VA prepares Art Basel Miami crate manifests and ATA carnets, the PM checks that dimensions, insured valuations, and medium descriptions match customs requirements exactly."
Victoria Rossi
Managing Director, Rossi Modern & Fine Art"Our secondary market advisory desk had an Artsy and 1stDibs response bottleneck. SageDoer's VA cleared our inquiry queue within 30 minutes of notification, pre-qualified buyer inquiries, and sent over 40 beautifully branded collector price lists that converted to $85,000 in acquisitions."
Julianne Leclair
Private Art Dealer & Advisor, Leclair Art Advisory"At $6/hr on the full-time plan, we eliminated the need to hire a $65k/year in-house gallery registrar. Cataloging artist estates, drafting Certificates of Authenticity, and updating our online viewing rooms are handled without disruption."
Maximilian Holt
Owner & Curator, Holt Sculpture & Works on Paper (London)"We operate two contemporary gallery spaces in Chelsea, New York. Before SageDoer, entering 300+ artwork records into Artlogic and creating PDF viewing rooms for collectors took up my entire weekend. Our VA keeps inventory updated and drafts artist consignment agreements flawlessly."
Sebastian Kendall
Founder & Owner, Kendall Contemporary (New York)"The Dedicated Project Manager provides essential quality control. When our VA prepares Art Basel Miami crate manifests and ATA carnets, the PM checks that dimensions, insured valuations, and medium descriptions match customs requirements exactly."
Victoria Rossi
Managing Director, Rossi Modern & Fine ArtFrequently Asked Questions
Clear, realistic answers addressing art database management, collector confidentiality, fine art logistics, and exhibition preparation.
Ready to Delegate Gallery Cataloging & Art Fair Admin?
Book a 30-minute gallery operations consultation with our management team or connect instantly via WhatsApp.
Tell Us About Your Gallery Needs
Share your primary art database (Artlogic, Artwork Archive, Primer), upcoming fair participation, consignment volume, or key operational bottlenecks. We'll assign the ideal specialist.