Hire Virtual Assistants for General Contractor

ZERO MANAGEMENT OVERHEAD • UP TO 70% SAVINGS

Keep Sub-Trades Coordinated & Bids Out the Door with a Managed General Contractor VA

Eliminate endless hours lost chasing subcontractor certificates of insurance (COIs), formatting Bluebeam & PlanSwift plan takeoffs, compiling submittal logs in Procore or Buildertrend, updating RFI tracking registers, logging daily field photos, and auditing monthly AIA G702/G703 payment applications. SageDoer equips general contractors, custom home builders, and commercial project managers with dedicated construction back-office operations supervised by an experienced Project Manager—at 0% platform markups.

Book Strategy Call Chat on WhatsApp Email Us
Dedicated PM Included at no extra charge
Builder NDA & Bid Privacy 100% subcontractor margin security
Active Work Only Zero idle hours billed
Supervised Construction Operations

Jobsite Command Desk

Ops Active
Plan Takeoffs & Sub-Trade Bid Packaging Measuring linear footage, square yardage, and material quantities in Bluebeam/PlanSwift; sending invitations to bid (ITBs) and tracking sub bid tabs.
Subcontractor Compliance & Lien Waiver Audits Collecting current Certificates of Insurance (COIs), Additional Insured endorsements, active trade licenses, W-9s, and progress/final unconditional lien waivers.
Submittals, RFIs & AIA Billing Support Logging material submittals, drafting architect/engineer RFIs, organizing daily field superintendent logs in Procore, and reconciling AIA G702 pay applications.
Managed Rates From $6 / hr (Full-Time)
View Pricing
CONSTRUCTION & PROJECT MANAGEMENT TECH STACK

Proficient in Industry-Standard Construction ERPs, Takeoff Suites & Portals

Zero training lag. Our general contractor virtual assistants understand construction drawings, CSI MasterFormat divisions, submittal approval workflows, progress billing schedules, and subcontractor compliance.

Procore RFIs, Submittals, Drawings & Daily Logs
Buildertrend Residential Scheduling, Selections & POs
Bluebeam Revu Drawing Markups, As-Builts & Takeoffs
PlanSwift / OST Digital Blueprint Estimating & Quantities
BuildingConnected Subcontractor Bidding & RFP Distribution
Autodesk Construction BIM 360, Document Control & Models
Fieldwire / Raken Field Punch Lists & Daily Progress Reports
QuickBooks / Sage 100 Job Costing, Invoicing & AIA Pay Apps
DocuSign / PandaDoc Subcontracts, Change Orders & Waivers
1Password / Bitwarden Encrypted Contractor & Vendor Vaults
CORE RESPONSIBILITIES

What Can Your General Contractor VA Take Off Your Desk?

Free your superintendents, estimators, and project executives to walk active jobsites, solve field engineering conflicts, coordinate critical concrete pours, and close high-margin commercial bids.

Plan Takeoffs & Subcontractor Bid Management

Stop losing project bidding deadlines over disorganized sub quotes and manual count delays.

  • Measuring square footage, linear runs, and material counts in Bluebeam / PlanSwift
  • Issuing invitations to bid (ITBs) via BuildingConnected, PlanHub, or email
  • Compiling subcontractor scope comparison bid tabs and clarifying exclusions
  • Maintaining current subcontractor database directory tagged by CSI trade divisions

Subcontractor Compliance, COIs & Lien Waivers

Protect your company from catastrophic liability, uninsured sub injuries, and mechanic's liens.

  • Auditing Certificates of Insurance (COI) for general liability, auto, and worker's comp
  • Verifying Additional Insured endorsements and waiver of subrogation clauses
  • Tracking 30-day policy expiration dates and issuing automated renewal requests
  • Collecting conditional progress and final unconditional lien waivers before check release

Submittal Logs, Product Data & Spec Coordination

Eliminate material fabrication delays with rigorous submittal tracking from day one.

  • Extracting submittal requirements from project architectural and structural specifications
  • Ingesting manufacturer cut sheets, shop drawings, and samples into Procore / Buildertrend
  • Routing submittal packages to project architects, MEP engineers, and owners for review
  • Distributing approved submittal copies to trades and field superintendents

RFI Drafting, Tracking & Drawing Revisions

Prevent expensive jobsite teardowns by maintaining clear architectural clarification logs.

  • Drafting formal Requests for Information (RFIs) with superintendent field markups
  • Logging open RFIs with response deadlines and tracking architect turnaround SLAs
  • Updating current plan sets with addenda, sketch bulletins, and revision cloud slips
  • Posting answered RFI solutions to Fieldwire / PlanGrid for mobile foreman access

Daily Field Reports & Progress Documentation

Maintain indisputable daily site history archives for weather delays and dispute defense.

  • Transcribing superintendent audio notes and handwritten headcounts into Raken / Procore
  • Logging trade labor counts, daily work activities, and major equipment on site
  • Archiving NOAA weather delay records to support contractual time-extension claims
  • Tagging daily progress photos by phase (framing, rough-in, drywall, finishes)

AIA Billing, Change Orders & Job Costing Support

Accelerate monthly owner cash flow and maintain transparent schedule-of-values accounting.

  • Pre-populating AIA Document G702 / G703 Application and Certificate for Payment
  • Auditing subcontractor progress pay apps against work-in-place inspection notes
  • Compiling Change Order Requests (CORs) with itemized trade labor and material backup
  • Reconciling project purchase orders and vendor invoices in QuickBooks or Sage
WHY SAGEDOER

Why Managed Outperforms Freelance Marketplaces for Contractors

Hiring unvetted freelancers on Upwork or Fiverr leaves general contractors babysitting individual overseas contractors while trying to keep jobsite trades on schedule. SageDoer delivers a fully supervised operations engine with zero management overhead.

Dedicated Single Point of Contact

You interact strictly with your assigned Project Manager. Send raw sub quotes, architectural plan sets, or COI requests via Slack, WhatsApp, or email—your PM coordinates our VAs, verifies calculation accuracy against project plans, and delivers job-ready files on schedule.

Strict Builder NDA & Bid Privacy

Proprietary subcontractor pricing, trade markup percentages, bid spreadsheets, and client contract numbers are protected under legally binding non-disclosure agreements and 256-bit encrypted credential vaults with mandatory multi-factor authentication (MFA).

Zero Platform Fees or Markups

No platform subscription cuts, no hiring markups, and no contractor buy-out ransoms. You pay strictly for actual working hours with transparent, auditable time logs detailing completed submittals, takeoffs, and compliance audits.

Instant Cross-Trained Standby

Never miss an urgent sealed-bid deadline, month-end owner billing cutoff, or municipal permit submittal because an assistant is sick. Our internal cross-trained team steps in immediately with zero workflow interruption or retraining hassles.

SIDE-BY-SIDE EVALUATION

How SageDoer Compares to Traditional Platforms

Stop wasting irreplaceable project management and site superintendence hours micromanaging unverified overseas freelancers. Here is how SageDoer compares directly.

Feature Traditional Platforms (Upwork / Fiverr) The Smart Choice: SageDoer
Platform & Management Fees Up to 40% in hidden markups, bidding, and memberships 0% Hidden Fees. Pay strictly for hours worked.
Daily Team Management You must juggle and supervise multiple freelancers Dedicated Project Manager acts as your single point of contact
Quality Assurance & Construction Literacy Zero understanding of CSI divisions, AIA pay apps, or takeoffs Internally vetted, rigorously trained construction operations experts
Hiring & Deployment Speed Endless cycles of interviewing and testing candidates Instant delegation. We immediately assign the right specialist.
Billing & Invoicing Complex, multi-freelancer invoices with currency headaches Simple, unified, centralised USD invoicing
Staff Turnover & Replacements Start the hiring and training process all over again Seamless internal replacements with zero workflow disruption
STREAMLINED ONBOARDING

How Our Managed Service Works

A battle-tested 4-phase framework designed to get subcontractor compliance organized, plan takeoffs calculated, and submittals tracked without draining your project managers' time.

1
Phase 1

Submit Requirements

Share your specific active projects, construction management stack (Procore, Buildertrend, Bluebeam, Excel), and backlog priorities with us. Choose your preferred channel: Email, Form, or WhatsApp.

Connect within 4 hours
2
Phase 2

Finalise the Deal

Our dedicated project manager will promptly get back to you to review your software permissions, job folder standards, drawing revision conventions, and partnership details.

Clear Scope & Protocols
3
Phase 3

Expert Execution

Your project manager takes full charge of operations, getting subcontractor COIs verified, submittal registers updated, takeoffs completed, and field logs audited through our vetted team.

Quality-Checked Output
4
Phase 4

Pay Only for Output

We log and charge exclusively for the virtual assistant's actual working time. Your dedicated project manager's supervision is completely free.

0% Management Overhead
PREDICTABLE PRICING

Transparent Rates. No Hidden Markups.

Flexible part-time or full-time support plans designed to scale alongside your commercial project phases, residential construction pipeline, and seasonal bid volumes.

Flexible Construction Support

Part-Time

Ideal for custom home builders, remodeling general contractors, and trade subcontractors managing 1 to 3 active jobsites.

$7 / hour
20 Hours Per Week • Est. $560 USD / Month (4 Weeks)
  • Pay only for hours of pure work
  • Dedicated Project Manager included
  • Free management supervision
  • Zero setup or onboarding fees
  • No monthly membership charges
  • Weekly consolidated productivity report
Get Started with Part-Time
MAXIMUM VALUE
High Output & Scale

Full-Time

For commercial general contractors, regional construction managers, and design-build firms running concurrent multi-million dollar projects.

$6 / hour
40 Hours Per Week • Est. $960 USD / Month (4 Weeks)
  • Pay only for hours of pure work
  • Dedicated Project Manager included
  • Free management supervision
  • Zero setup or onboarding fees
  • No monthly membership charges
  • Priority turnaround & instant standby replacement
Scale with Full-Time
VERIFIED FEEDBACK

Trusted by Commercial General Contractors, Custom Builders & Project Execs

See how general contracting companies eliminated submittal backlogs, stopped uninsured sub claims, and reclaimed 20+ hours of superintendent field focus each week.

"Tracking 40+ subcontractor insurance certificates and lien waivers across three commercial projects used to be a full-time nightmare. Our SageDoer VA audits every COI, verifies additional insured endorsements, and collects waivers before check runs. We have had zero audit fines since."

BR
Brandon R. Operations VP, Apex Commercial Construction, Dallas

"Digital takeoffs in PlanSwift and Bluebeam used to back up for weeks on my desk, causing us to miss lucrative multi-family bid cutoffs. SageDoer measures square footages, organizes sub invitations on BuildingConnected, and delivers itemized bid tabs overnight."

SL
Sarah L. Chief Estimator, Horizon Builders & Developers, Chicago

"The free dedicated Project Manager is what sets SageDoer completely apart from Upwork. I drop raw field photos, RFI notes, and change order sketches in Slack, and my PM coordinates our VA and verifies Procore submittals without my oversight."

MH
Marcus H. Managing Partner, BlueShield Custom Homes, Atlanta

"Preparing AIA G702 and G703 progress billing applications for our bank inspectors used to paralyze our project engineers every month-end. Our SageDoer VA compiles the schedule of values, validates sub invoices, and slashed our billing cycle by 5 days."

DK
David K. Senior Project Executive, Summit Construction Group, Denver

"Tracking 40+ subcontractor insurance certificates and lien waivers across three commercial projects used to be a full-time nightmare. Our SageDoer VA audits every COI, verifies additional insured endorsements, and collects waivers before check runs. We have had zero audit fines since."

BR
Brandon R. Operations VP, Apex Commercial Construction, Dallas

"Digital takeoffs in PlanSwift and Bluebeam used to back up for weeks on my desk, causing us to miss lucrative multi-family bid cutoffs. SageDoer measures square footages, organizes sub invitations on BuildingConnected, and delivers itemized bid tabs overnight."

SL
Sarah L. Chief Estimator, Horizon Builders & Developers, Chicago
FREQUENTLY ASKED QUESTIONS

Realistic Answers for General Contractors & Builders

Clear details about jobsite boundaries, licensing limitations, subcontractor data privacy, software workflows, and daily operations.

No. Our Virtual Assistants handle operational, technical, estimating, compliance, and administrative workflows. They do not physically walk jobsites with hardhats, swing hammers, direct crane lifts, or pull building permits as a licensed general contractor or qualifier. Instead, they handle the heavy back-office machinery that bogs builders down: performing digital blueprint takeoffs in Bluebeam/PlanSwift, managing subcontractor bid invitations, collecting and auditing COIs and lien waivers, updating submittal registers and RFIs in Procore or Buildertrend, transcribing daily superintendent logs, and preparing AIA G702 pay applications. All on-site supervision and licensed qualifier sign-offs remain under your direct leadership.
General contractor profitability and competitiveness rely entirely on bid secrecy and trade relationships. All SageDoer team members operate under legally binding non-disclosure agreements (NDAs) drafted specifically for construction practices. We advocate for role-based permissions (such as project coordinator access in Procore, Buildertrend, or BuildingConnected without master executive bank withdrawal rights) and sharing credentials through encrypted enterprise vaults like 1Password or Bitwarden with mandatory multi-factor authentication (MFA).
Our construction operations virtual assistants are experienced across standard industry software: Procore, Buildertrend, CoConstruct, Autodesk Construction Cloud (BIM 360), Bluebeam Revu, PlanSwift, On-Screen Takeoff (OST), BuildingConnected, PlanHub, Fieldwire, Raken, QuickBooks Online, Sage 100/300 Construction, and Excel. They understand CSI MasterFormat 16-division and 50-division structures, submittal approval workflows, and standard AIA G702/G703 payment application schedules.
Unlike freelance platforms where you waste billable management hours micromanaging individual contractors, SageDoer pairs you with an experienced Project Manager at zero extra cost. You drop raw subcontractor proposals, plan revisions, or superintendent voice memos via Slack, WhatsApp, or Email. Your PM assigns tasks to our skilled construction VAs, audits the takeoff formulas and submittal forms against your standard operating procedures (SOPs), and delivers job-ready outputs on schedule. You are billed strictly for the VA's active working hours.
Typically within 24 to 48 hours. After an intro scoping session with your dedicated Project Manager to align on your software stack (e.g., Procore, Buildertrend, Bluebeam, PlanSwift), job folder structures, and priority backlogs (such as overdue subcontractor COIs or upcoming bid takeoffs), we immediately assign the best VA from our vetted internal team and start clearing your project backlog.
None. There are zero onboarding fees, zero recruitment charges, and no long-term lock-in contracts. You pay strictly for actual working hours recorded in transparent, auditable time logs. You can scale between part-time and full-time or adjust support hours as your project phases, groundbreaking milestones, and seasonal bidding surges demand.
TALK TO OUR TEAM

Reclaim 20+ Hours Every Week for Jobsite Leadership & New Bids

Tell us about your upcoming project bidding deadlines, subcontractor compliance backlog, or Procore administration workload. Connect directly with our project management team through your preferred channel.

Request Your Dedicated PM

Specify your active project volume, construction software stack, and operational support requirements. Our Project Manager will respond within 4 business hours.