Keep Your Iron Running & Dirt Flying
Without Getting Strangled In 811 Dig Tickets, Equipment Telematics & Certified Payroll
Stop losing 16+ high-value operating hours every week wrestling paperwork while sitting in the cab. You cannot safely dig trenches or grade building pads while hand-keying 811 utility locate renewals, tracking equipment fault codes in Caterpillar VisionLink or Komtrax, compiling prevailing wage WH-347 certified payroll in LCPtracker, booking lowboy oversize equipment moves, and chasing general contractors for unpaid progress billing. Delegate back-office dispatch, machinery compliance, and contractor administrative support to vetted virtual assistants directed by your own Dedicated Project Manager at $0 supervisory surcharge.
What Your Heavy Equipment VA Handles Daily
-
811 One Call Ticket Tracking & Expiration Watch Submitting utility mark-out tickets, monitoring municipal response statuses, and automatically renewing expiring locate requests before crews touch the ground.
-
Telematics, Fault Codes & PM Service Scheduling Tracking machine operating hours in Cat VisionLink, Komatsu Komtrax, or JDLink, logging preventative maintenance schedules, and ordering replacement hydraulic filters.
-
Certified Payroll & Prevailing Wage Compliance Compiling weekly Department of Labor Form WH-347 worksheets, uploading certified payroll into LCPtracker, eComply, or DIR, and tracking fringe benefit splits.
-
Lowboy Equipment Hauling & Oversize Permits Coordinating heavy haul transport with lowboy operators, booking state oversize/overweight travel permits, and filing time-and-material (T&M) extra change orders.
Fluent Across the Software Driving Modern Earthmoving & Job Sites
Never waste expensive operator or owner hours explaining what an 811 utility ticket clearance, telematics engine hour report, certified payroll deduction, lowboy haul manifest, or T&M ticket is. Our virtual assistants understand construction field operations.
Daily Responsibilities Handled For Your Earthmoving Fleet
Here is exactly what an experienced construction operations virtual assistant handles on your behalf so you can spend your days in the operator's seat, bidding lucrative civil jobs, and managing active site crews.
811 Dig Tickets, Permitting & Hauling
Eliminate the risk of catastrophic line strikes, expired dig tickets, and stalled equipment transport.
- Submitting and tracking 811 One Call locate tickets with state utility agencies before digging begins
- Monitoring positive utility responses, flagging high-pressure gas/fiber lines, and ordering re-marks
- Booking state DOT oversize/overweight transport permits for excavators, dozers, and mobile cranes
- Coordinating lowboy and step-deck heavy haul trucking schedules between job sites and maintenance yards
Telematics Surveillance & Fleet Maintenance
Prevent unexpected blown hydraulic hoses and catastrophic engine downtime with organized asset tracking.
- Logging engine hours from Cat VisionLink, Komatsu Komtrax, John Deere JDLink, and Bobcat portals
- Scheduling 250h, 500h, and 1,000h preventative maintenance (oil, fuel filters, track tension checks)
- Archiving daily electronic vehicle inspection reports (e-DVIR) and OSHA pre-operational equipment logs
- Reconciling off-road dyed diesel fuel delivery manifests and WEX/Comdata equipment fuel card charges
Certified Payroll, T&M Slips & GC Billing
Protect your cash flow, speed up GC progress payments, and keep public works prevailing wage files audit-proof.
- Uploading Davis-Bacon prevailing wage certified payroll into LCPtracker, eComply, or California DIR
- Compiling time-and-material (T&M) extra tickets with signed operator field slips and equipment rates
- Drafting AIA G702/G703 payment applications, tracking retainage withholdings, and conditional lien waivers
- Monitoring public tender bid dates, downloading civil site drawings, and indexing plan addenda
How Much Production Capacity Can You Unlock?
When you delegate repetitive 811 ticket filings, telematics maintenance alerts, and certified payroll at $7/hr, your machines stay in the dirt generating revenue.
*Calculated over 48 active construction/operating weeks per year, comparing your billable machine or job bidding rate against SageDoer's dedicated Part-Time plan ($7/hr).
Annual Billable Machine / Operating Hours Reclaimed: 768 Hours
Enough reclaimed capacity to bill ~50 to 75 additional days of machine operation or site prep contracts
How We Work Together In 4 Simple Steps
From linking your telematics portal and 811 accounts to daily certified payroll uploads and hauling coordination, we eliminate construction paperwork drag.
Submit Requirements
Share your machine fleet inventory, active project sites, 811 state accounts, telematics tools (Cat, Komatsu, Deere), and billing software via Email, Form, or WhatsApp.
Finalise the Deal
Our dedicated project manager reviews your field reporting SOPs, establishes secure role-restricted software credentials under NDA, and finalises partnership details.
Expert Execution
Your project manager supervises day-to-day operations, auditing 811 expiration dates, verifying certified payroll numbers, and ensuring lowboy moves run on schedule.
Pay Only for Output
We log and charge exclusively for the assistant's pure active technical, dispatch, and administrative hours. Your project manager's supervision is completely free.
Why Heavy Equipment Contractors Choose Sagedoer Over Traditional Freelancers
Compare expired 811 tickets, delayed certified payroll penalties, and the unmanaged inconsistency of generic Upwork/Fiverr freelancers with our structured, construction-managed support model.
| Key Operational Dimension | Traditional Platforms | THE SMART CHOICE: Sagedoer |
|---|---|---|
| Platform & Management Fees | Up to 40% in hidden markups, bidding, and memberships | 0% Hidden Fees. Pay strictly for hours worked. |
| Daily Team Management | You must check every 811 ticket number, verify certified payroll, and micromanage | Dedicated Project Manager acts as your single point of contact |
| Quality Assurance & Jobsite Literacy | Hit-or-miss talent who don't know the difference between a mini-ex and a D6 dozer | Internally vetted, construction-knowledgeable operations specialists |
| Hiring & Deployment Speed | Weeks spent interviewing, reviewing samples, and explaining construction software | Instant delegation. We immediately assign the right specialist. |
| Billing & Invoicing | Disjointed multi-contractor invoices with fluctuating exchange rates | Simple, unified, centralised USD invoicing |
| Staff Turnover & Replacements | Freelancer ghosts right before a multi-million-dollar civil site bid; retrain from scratch | Seamless internal replacements with zero disruption to field projects |
Predictable Pricing. Pay Only For Pure Output.
No setup fees. No platform markup. Your dedicated project manager is included at no additional charge.
20 Hours Per Week
Ideal for owner-operators and growing excavation outfits running 2 to 5 machines needing regular 811 ticket filings, telematics maintenance alerts, and weekly certified payroll.
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
40 Hours Per Week
Full 8-hour daily embedded operations unit for multi-crew grading contractors, civil site prep companies, large demolition outfits, and heavy machinery rental fleets.
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Trusted by Excavation Contractors, Site Prep Specialists & Equipment Owners
Discover how heavy machinery operators reclaim 16+ hours every week with SageDoer's managed construction operations assistants.
"I operate 4 Cat excavators and 2 dozers across utility trenching projects. Calling in 811 tickets and making sure they don't expire was keeping me up until 10 PM. Our SageDoer VA handles every dig ticket and tracks positive responses with zero line strike scares."
Caleb Kowalski
Owner-Operator, Kowalski Excavation & Underground Utilities"The Dedicated Project Manager provides essential quality control. When our VA compiles prevailing wage payroll in LCPtracker for public school site prep, the PM audits every operator labor classification and fringe rate before submission. Zero wage violations."
Travis Rawlins
General Superintendent, IronRidge Site Development (Colorado)"We were constantly late on 250-hour oil changes across 12 heavy machines. SageDoer pulls hours straight out of Komatsu Komtrax and Cat VisionLink, schedules our mobile lube truck, and coordinates lowboy moves so machines are never stuck."
Dustin Morales
Fleet Director, Apex Earthworks & Grading"At $6/hr on the full-time plan, we eliminated the need to hire an $75k/year in-house construction dispatcher. Our AIA G702 pay applications are submitted on the 25th of the month like clockwork, and GC retainage checks are paid weeks faster."
Brad Holbrook
Managing Partner, Holbrook Heavy Civil & Demolition"I operate 4 Cat excavators and 2 dozers across utility trenching projects. Calling in 811 tickets and making sure they don't expire was keeping me up until 10 PM. Our SageDoer VA handles every dig ticket and tracks positive responses with zero line strike scares."
Caleb Kowalski
Owner-Operator, Kowalski Excavation & Underground Utilities"The Dedicated Project Manager provides essential quality control. When our VA compiles prevailing wage payroll in LCPtracker for public school site prep, the PM audits every operator labor classification and fringe rate before submission. Zero wage violations."
Travis Rawlins
General Superintendent, IronRidge Site Development (Colorado)Frequently Asked Questions
Clear, realistic answers addressing 811 utility dig ticket protocols, telematics tracking, certified payroll submissions, lowboy hauling, and equipment software access.
Ready to Delegate 811 Dig Tickets & Equipment Admin?
Book a 30-minute construction operations consultation with our management team or connect instantly via WhatsApp.
Tell Us About Your Heavy Equipment Fleet
Share your machine count (excavators, dozers, loaders), active jobsites, 811 utility portals, certified payroll needs, or key operational bottlenecks. We'll assign the ideal specialist.