Publish Exceptional Books. Delegate ISBNs, IngramSpark Metadata & ARC Distribution Without Management Overhead.
You excel at acquiring outstanding manuscripts, collaborating with authors, and shaping literary vision. Stop losing creative energy to Bowker ISBN registration, BISAC taxonomy mapping, KDP print proof auditing, NetGalley reviewer vetting, and author royalty accounting. Access an internal pool of trained publishing operations specialists supervised by a free dedicated project manager.
Dedicated Editorial PM
Auditing and supervising your VA free
Never pay for submission lulls, author delays, or PM oversight. Pay strictly for productive publishing operations hours.
What Your Managed Publishing VA Executes Daily
Free up 15–30 hours every week. From distributor metadata optimization and ARC campaigns to author royalty calculations, every deliverable is verified by your dedicated Project Manager.
Title Setup, Metadata & Global Distribution
Flawless multi-channel title setup across IngramSpark, Amazon KDP, Draft2Digital, and Bookvault. Configuring BISAC/THEMA subject codes, keyword indexing, pricing matrices, and territory rights.
- ✓ IngramSpark & KDP print and eBook file uploads
- ✓ BISAC, THEMA & keyword optimization for retailer search
- ✓ Hardcover, paperback, and audiobook metadata alignment
ISBNs, Barcodes & Library of Congress PCN
Managing bibliographic registries without errors. Registering Bowker / Nielsen ISBN blocks, generating EAN Bookland barcodes with price extensions, and securing Library of Congress Pre-Assigned Control Numbers (PCN).
- ✓ Bowker MyIdentifiers / Nielsen BookData title registration
- ✓ Library of Congress PCN/LCCN and CIP block documentation
- ✓ US Copyright Office eCO portal submission filings
ARC Campaigns & Reviewer Management
Building early launch momentum. Coordinating Advance Reader Copy (ARC) campaigns on NetGalley, Edelweiss+, BookSirens, and BookFunnel. Vetting reviewer credentials and sending follow-up prompts.
- ✓ NetGalley listing setup, approval rules & badge distribution
- ✓ Edelweiss+ digital catalog creation for bookstore buyers
- ✓ BookSirens & BookFunnel ARC download tracking & reviews
Author Royalty Accounting & Sales Statements
Eliminating quarterly royalty headaches. Reconciling compensation reports from Amazon KDP, Ingram iPage, Baker & Taylor, and direct webstores into clean author royalty statements.
- ✓ Net sales vs. returns reconciliation across all formats
- ✓ Author advance earn-out tracking & tier adjustments
- ✓ Itemized PDF royalty statements formatted for authors
Submissions Inbox & Editorial Pipeline Triage
Keeping your slush pile organized. Triaging unsolicited manuscripts on Submittable or email, logging word counts, checking genre guidelines, and routing promising queries to acquisitions editors.
- ✓ Submittable workflow routing & standard rejection dispatch
- ✓ Production milestone tracking (developmental, copyedit, proof)
- ✓ Author onboarding packets, bios, and headshot collection
Frontlist Launch Promotions & Backlist Swaps
Driving sustained sales rank. Submitting featured promotion applications (BookBub, Freebooksy, Fussy Librarian), scheduling newsletter builder swaps, and executing Goodreads giveaways.
- ✓ BookBub Featured Deal & Chirp Audiobook promo submissions
- ✓ Goodreads giveaways & author profile maintenance
- ✓ Amazon A+ Content image uploads and storefront updates
Tools & Platforms Our Publishing VAs Master
Factually accurate, industry-standard software used by professional small presses and independent publishing houses.
How SageDoer Manages Your Publishing Operations
No hiring headaches. No publishing industry training curve. Your dedicated Project Manager oversees deliverables, verifies metadata integrity, and ensures titles launch on schedule.
Submit Requirements
Share your frontlist release schedule, backlist volume, distributor accounts (IngramSpark, KDP), and operational bottlenecks via Email, Form, or WhatsApp.
Finalise the Deal
Our dedicated Project Manager connects with you to review your publishing house SOPs, establish author confidentiality protocols, and structure weekly hours.
Expert Execution
Your Project Manager directs our vetted publishing assistants, supervising ISBN registrations, NetGalley listings, proof reviews, and author royalty runs.
Pay Only for Output
We track and bill solely for the virtual assistant's pure working hours. Your dedicated Project Manager's supervision and QA audits are completely free.
Publishing an extensive seasonal catalogue or multi-imprint line?
Schedule a call with our solutions director to structure dedicated production and marketing pods.
Traditional Platforms vs. The SageDoer Advantage
Why independent publishing houses, hybrid publishers, and small presses choose SageDoer over unvetted freelancers on Upwork or Fiverr.
| Operational Factor | Traditional Platforms (Upwork / Fiverr) | SageDoer Managed Model |
|---|---|---|
| Platform & Management Fees | Up to 40% in hidden markups, bidding, and memberships | ✓ 0% Hidden Fees. Pay strictly for hours worked. |
| Daily Team Management | You must chase, train, and supervise freelancers while editing books | ✓ Dedicated Project Manager acts as your single point of contact |
| Quality Assurance | Unverified credentials leading to wrong ISBN assignments and rejected distributor files | ✓ Internally vetted, rigorously trained publishing specialists |
| Hiring & Deployment Speed | Endless cycles of interviewing and testing candidates while launch deadlines slip | ✓ Instant delegation. We immediately assign the right specialist. |
| Billing & Invoicing | Complex, multi-freelancer invoices with currency headaches | ✓ Simple, unified, centralised USD invoicing |
| Staff Turnover & Replacements | Freelancers disappear right in the middle of a critical frontlist book launch | ✓ Seamless internal replacements with zero workflow disruption |
Flat Hourly Pricing. Zero Management Cost.
No lock-ins, no unexpected platform markups, and no recruiter fees. Your dedicated project manager is included 100% free with every plan.
Part-Time
Ideal for small presses releasing 3–6 titles annually needing regular metadata maintenance, ARC management, and reviewer follow-ups.
- ✓ Pay only for hours of pure work
- ✓ Dedicated Project Manager included
- ✓ Free management supervision & QA
- ✓ Zero setup or onboarding fees
- ✓ No monthly membership charges
Full-Time
Complete 160 monthly hours of dedicated support for high-output hybrid presses, mid-sized publishers, and prolific multi-author catalogues.
- ✓ Pay only for hours of pure work
- ✓ Dedicated Project Manager included
- ✓ Free management supervision & priority turnaround
- ✓ Zero setup or onboarding fees
- ✓ No monthly membership charges
Need seasonal surge coverage or specialized production pod allocation? Talk to Samrat Pal (Our Solutions Director) →
Trusted by Independent Publishers & Literary Press Directors
Hover over any testimonial card to pause the continuous feed.
"We manage 18 frontlist titles a year across IngramSpark and KDP. Our SageDoer VA handles all Bowker ISBN logging, BISAC code mapping, and NetGalley approvals without a single error. Having the dedicated PM review the metadata before launch has saved us hundreds in re-upload fees."
"Quarterly royalty accounting used to shut down our press for two entire weeks. SageDoer aggregates our Ingram iPage, Amazon KDP, and webstore reports into crystal-clear author statements. At $6/hour on full-time, the return on investment is extraordinary."
"Our slush pile on Submittable was over 400 unread manuscripts deep. SageDoer triaged every submission against our strict word-count and genre guidelines within 72 hours, flagging the top 15% for acquisitions review. It gave our editors their sanity back."
"No platform fees, no currency conversion headaches, and zero freelancer ghosting. Having our dedicated PM oversee our Edelweiss+ trade catalogue creation ensures our distributor reps have exact spec sheets months before publication date."
"We manage 18 frontlist titles a year across IngramSpark and KDP. Our SageDoer VA handles all Bowker ISBN logging, BISAC code mapping, and NetGalley approvals without a single error. Having the dedicated PM review the metadata before launch has saved us hundreds in re-upload fees."
"Quarterly royalty accounting used to shut down our press for two entire weeks. SageDoer aggregates our Ingram iPage, Amazon KDP, and webstore reports into crystal-clear author statements. At $6/hour on full-time, the return on investment is extraordinary."
Frequently Asked Questions
Genuine, realistic questions small press owners and independent publishers ask before hiring a managed assistant.
Ready to Streamline Your Publishing House?
Tell us about your upcoming book releases, distribution channels, or operational bottlenecks. Our dedicated Project Manager will analyze your setup and propose a tailored delegation strategy.
Submit Your Publishing Requirements
Tell us about your seasonal catalogue, distributor accounts, or operational bottlenecks. Your dedicated Project Manager will review and reply within 2 hours.