Maximize Claim Settlements. Delegate Xactimate Line Items, Supplement Packets & Adjuster Chasing Without Management Overhead.
You drive profitability on the jobsite—scoping catastrophic losses, directing water mitigation technicians, and negotiating with carrier field adjusters. Stop losing 25+ billable hours every week converting CompanyCam photos into Xactimate scopes, auditing IICRC S500 psychrometric drying logs, compiling code upgrade supplements, and chasing mortgage check endorsements. Access elite restoration operations specialists supervised by a free dedicated project manager.
Dedicated Claims PM
Supervising your Xactimate estimates free
Never pay for carrier stall tactics, rain cancellations, or PM overhead. Pay strictly for productive restoration estimating and claim tracking hours.
What Your Managed Restoration VA Executes Daily
Free up 20–35 high-leverage field hours every week. From writing itemized Xactimate X1 estimates and psychrometric drying audits to carrier supplement tracking and mortgage escrow releases, every deliverable is verified by your Project Manager.
Xactimate X1 & Symbility Scoping & Supplementing
Writing detailed, carrier-defensible reconstruction and mitigation estimates. Converting field sketches and photo scopes into precise line items with correct regional price lists.
- ✓ Accurate category and selector codes (WTR, DMO, CLN, PNT, DRY)
- ✓ Itemizing General Contractor Overhead & Profit (O&P / 10 & 10)
- ✓ Drafting line-item supplement justifications with code references
IICRC S500 Psychrometric Logs & Equipment Billing
Protecting your drying equipment revenue against carrier adjuster pushback. Auditing daily moisture chamber readings, grain depression (GPP), and equipment runtimes.
- ✓ Encircle, DryBook, & Hydro-Lab daily data entry and verification
- ✓ Calculating LGR dehumidifier and axial air mover quantities
- ✓ Generating drying narratives proving Class 1–4 water extraction standards
DocuSketch, Matterport & CompanyCam Photo Packaging
Organizing undeniable proof of loss. Generating 3D virtual dollhouses, labeling pre-mitigation damage photos with arrows, and attaching manufacturer spec sheets.
- ✓ DocuSketch / Matterport floor plan extraction & sketch importing
- ✓ Tagging CompanyCam jobsite galleries to match Xactimate line items
- ✓ Building photo evidence sheets formatted for quick adjuster sign-off
Carrier Desk Adjuster Follow-Up & Dispute Triage
Ending carrier silence and stall tactics. Following up with desk adjusters via phone and email every 48 hours to confirm supplement receipt and expedite authorizations.
- ✓ Regular call cadence to State Farm, Allstate, Liberty Mutual, etc.
- ✓ Reconciling adjuster comparative estimates line-by-line
- ✓ Submitting building code upgrade citations (IRC / IBC / NFPA)
Depreciation Recovery & Mortgage Escrow Endorsement
Accelerating final cash collections. Preparing Certificate of Completion (COC) packages, invoicing recoverable depreciation, and managing bank check endorsements.
- ✓ Packaging final proof of completion, photos, and lien waivers
- ✓ Tracking mortgage bank third-party escrow inspection sign-offs
- ✓ Collecting customer policyholder deductibles prior to project closeout
Restoration CRM Pipeline & Third-Party Network Compliance
Maintaining pristine operational records inside DASH, Albi, or PSA. Ensuring TPA (Third-Party Administrator) key performance indicator (KPI) deadlines are met.
- ✓ DASH, Albiware, PSA, & JobNimbus file milestone progression
- ✓ Managing TPA program compliance (Alacrity, Sedgwick, Crawford)
- ✓ Daily job note documentation and subcontractor invoice matching
Insurance Restoration & Estimating Tools Our VAs Master
Factually accurate, industry-standard estimating platforms, 3D scanning technology, moisture logging apps, and restoration ERPs used by top mitigation contractors.
How SageDoer Manages Your Insurance Restoration Desk
No training headaches. No teaching restoration industry jargon. Your dedicated Project Manager oversees deliverables, verifies Xactimate line items, and ensures adjuster response deadlines are met.
Submit Requirements
Share your estimating software (Xactimate X1, Symbility), CRM (DASH, Albi, JobNimbus), monthly claim volume, and bottleneck areas via Email, Form, or WhatsApp.
Finalise the Deal
Our dedicated Project Manager connects with you to establish mutual NDAs, review standard operating estimating rules and price lists, configure sub-user logins, and schedule weekly capacity.
Expert Execution
Your Project Manager directs our vetted restoration estimators, supervising CompanyCam photo tagging, Xactimate supplement drafting, and carrier adjuster communications.
Pay Only for Output
We track and bill solely for the virtual assistant's pure working hours. Your dedicated Project Manager's supervision and estimate audits are completely free.
Handling multi-million dollar large-loss commercial claims?
Schedule a call with our solutions director to structure dedicated restoration estimating pods.
Traditional Platforms vs. The SageDoer Advantage
Why insurance restoration contractors, public adjusters, and mitigation company principals choose SageDoer over unvetted freelancers on Upwork or Fiverr.
| Operational Factor | Traditional Platforms (Upwork / Fiverr) | SageDoer Managed Model |
|---|---|---|
| Platform & Management Fees | Up to 40% in hidden markups, client fees, and recurring memberships | ✓ 0% Hidden Fees. Pay strictly for hours worked. |
| Daily Team Management | You must chase, train, and supervise freelancers while on active job sites | ✓ Dedicated Project Manager acts as your single point of contact |
| Quality Assurance | Unverified credentials leading to missed line items and rejected carrier supplements | ✓ Internally vetted, rigorously trained insurance restoration specialists |
| Hiring & Deployment Speed | Weeks of reviewing resumes while claims age and supplement windows close | ✓ Instant delegation. We assign the right specialist within 24 hours. |
| Billing & Invoicing | Complex, multi-freelancer invoices with international currency fees | ✓ Simple, unified, centralised USD invoicing |
| Staff Turnover & Replacements | Freelancers disappear right in the middle of severe post-storm claim surges | ✓ Seamless internal replacements with zero workflow disruption |
Flat Hourly Pricing. Zero Management Cost.
No lock-ins, no percentage cut of your claim supplements, and no recruiter fees. Your dedicated project manager is included 100% free with every plan.
Part-Time
Ideal for boutique restoration consultants, public adjusters, or mitigation teams needing weekly Xactimate scoping, drying log audits, and supplement tracking.
- ✓ Pay only for hours of pure work
- ✓ Dedicated Project Manager included
- ✓ Free management supervision & QA
- ✓ Zero setup or onboarding fees
- ✓ No monthly membership charges
Full-Time
Complete 160 monthly hours of dedicated support for high-volume restoration companies, multi-crew mitigation franchises, and large-loss commercial builders.
- ✓ Pay only for hours of pure work
- ✓ Dedicated Project Manager included
- ✓ Free management supervision & priority turnaround
- ✓ Zero setup or onboarding fees
- ✓ No monthly membership charges
Managing 10+ active commercial reconstruction losses or storm catastrophe response teams? Talk to Samrat Pal (Our Solutions Director) →
Trusted by Restoration Contractors & Public Adjusters
Hover over any testimonial card to pause the continuous feed.
"We run 6 water mitigation trucks across Houston. Turning our tech photos into defensible Xactimate line items was keeping me behind a desk until midnight. Our SageDoer VA reviews CompanyCam logs, builds the X1 scopes, and flags missed extraction codes. Our average supplement payout increased by 22%."
"Adjusters stall constantly on overhead & profit and code upgrades. SageDoer follows up on every open claim in DASH every 48 hours, drafts line-item IRC code citations, and pushes supplements across the finish line. The dedicated PM review guarantees zero line-item errors."
"Collecting recoverable depreciation and chasing mortgage bank escrow sign-offs used to stall our cash flow for 90+ days. SageDoer prepares the final completion packets, calls the mortgage loss draft departments, and releases funds. At $6/hr on full-time, the ROI is massive."
"No platform commissions, no percentage fees from our claim settlements, and zero freelancer ghosting. Having our dedicated PM manage our DocuSketch tours and Encircle moisture logs allows our estimators to stay in the field selling reconstruction contracts."
"We run 6 water mitigation trucks across Houston. Turning our tech photos into defensible Xactimate line items was keeping me behind a desk until midnight. Our SageDoer VA reviews CompanyCam logs, builds the X1 scopes, and flags missed extraction codes. Our average supplement payout increased by 22%."
"Adjusters stall constantly on overhead & profit and code upgrades. SageDoer follows up on every open claim in DASH every 48 hours, drafts line-item IRC code citations, and pushes supplements across the finish line. The dedicated PM review guarantees zero line-item errors."
Frequently Asked Questions
Genuine questions restoration contractors, public adjusters, and mitigation principals ask before delegating their claims desk to SageDoer.
Ready to Accelerate Your Claim Supplements & Reclaim Your Field Hours?
Tell us about your restoration business, estimating software (Xactimate, Symbility), or current supplement backlog. Our dedicated Project Manager will analyze your setup and propose a customized delegation plan.
Submit Your Restoration Estimating Requirements
Tell us about your restoration business, claim volume, or Xactimate supplement bottlenecks. Your dedicated Project Manager will review and reply within 2 hours.