Fill Vacancies Faster. Win Landlord Mandates. Delegate Portal Lead Triage, Tenancy Referencing & Fixflo Maintenance Without Management Overhead.
You grow revenue by winning landlord instructions, negotiating tenancy renewals, conducting property valuations, and expanding portfolio management fees. You should not be trapped spending 25+ hours every week qualifying Rightmove and Zoopla inquiries, chasing referencing documents, verifying Right to Rent checks, registering deposits on DPS/TDS, booking Gas Safety CP12 renewals, or dispatching emergency plumbing tickets on Fixflo. Access a trained residential lettings specialist supervised by a free dedicated project manager.
Dedicated Lettings PM
Supervising tenancy operations free
Never pay for viewing downtime, void periods, or PM supervision. Pay strictly for productive, verified letting administration hours.
What Your Managed Letting Agent VA Executes Daily
Free up 15–30 senior negotiator and branch manager hours each week. From portal lead qualification and AST preparation to safety certificate compliance and Fixflo contractor dispatch, every deliverable is verified by your Project Manager.
Portal Lead Qualification & Viewing Calendar Sync
Ending lost applicant leads and viewing no-shows. Triaging incoming tenant inquiries from Rightmove, Zoopla, and OnTheMarket within minutes, checking move-in dates and income affordability, and slotting viewings into negotiator diaries.
- ✓ Pre-qualifying tenant employment, credit status & pet permissions
- ✓ Booking block and individual viewings in Reapit, Alto, or Street.co.uk
- ✓ Automated SMS & WhatsApp viewing confirmations to curb no-shows
Tenant Referencing, Right to Rent & AST Staging
Securing reliable tenancies and protecting landlords. Initiating referencing in Goodlord, Canopy, or Vouch, checking ID and Home Office Right to Rent share codes, drafting Assured Shorthold Tenancy (AST) agreements, and routing e-signatures.
- ✓ Auditing employer proof of income, bank statements & guarantor forms
- ✓ Staging customized AST contracts, special clauses & guarantor deeds
- ✓ Routing DocuSign / Signable envelopes to tenants and landlords
Deposit Registration & Prescribed Information Filings
Eliminating statutory deposit penalties up to 3x rent. Registering tenancy deposits with the Deposit Protection Service (DPS), Tenancy Deposit Scheme (TDS), or mydeposits, and issuing statutory Prescribed Information within the mandatory 30-day window.
- ✓ Registering custodial and insured deposits within statutory deadlines
- ✓ Serving signed Prescribed Information & scheme terms to all tenants
- ✓ Logging How to Rent guide and EPC/EICR proof of service certificates
Property Maintenance Triage & Fixflo Work Order Dispatch
Protecting rental yields and keeping landlords relaxed. Triaging incoming repair tickets in Fixflo or Arthur Online, obtaining contractor quotes, securing landlord approval limits, and booking access with tenants.
- ✓ First-line troubleshooting for boiler resets, fuse trips & minor leaks
- ✓ Dispatching approved plumbers, electricians & handymen
- ✓ Matching contractor invoices against work orders before payment runs
Gas Safety CP12, EICR & EPC Compliance Tracking
Protecting your agency against statutory compliance breaches and Section 21 invalidations. Maintaining live registers of annual Gas Safety CP12 certs, 5-year EICR electrical certificates, EPC ratings, and smoke/CO alarm logs.
- ✓ Automated 60-day expiry warning triggers for landlords and contractors
- ✓ Booking gas engineers and domestic energy assessors
- ✓ Serving renewed safety certificates to active tenants within 28 days
Rent Arrears Chasing, PayProp Sync & End of Tenancy Checkout
Protecting landlord cash flow and accelerating tenancy turnarounds. Monitoring daily rent payments in PayProp or Reapit, deploying courteous arrears escalation sequences, and coordinating check-out inventory audits with deposit deductions.
- ✓ Systematic Day 3, 7, and 14 polite arrears SMS and email reminders
- ✓ Comparing check-in vs. check-out inventory reports for deposit deductions
- ✓ Drafting landlord settlement statements and tenancy renewal memorandums
Lettings Platforms & Property Management Software Our VAs Master
Factually accurate, industry-standard CRM suites, tenant referencing portals, and maintenance platforms used by top letting agencies.
How SageDoer Manages Your Lettings Operations Desk
No hiring headaches. No steep training curve on AST clauses, landlord legislation, or property management CRMs. Your dedicated Project Manager oversees deliverables, verifies compliance paperwork, and ensures applicant inquiries are handled rapidly.
Submit Requirements
Share your agency management software (Reapit, Alto, Street.co.uk, Goodlord), managed property count, tenant referencing volume, and operational bottlenecks via Email, Form, or WhatsApp.
Finalise the Deal
Our dedicated Project Manager connects with you to establish mutual confidentiality NDAs, review your tenancy approval rules and viewing criteria, set up restricted sub-user role seats, and schedule weekly capacity.
Expert Execution
Your Project Manager directs our vetted lettings operations assistants, supervising portal lead qualification, Goodlord referencing, AST staging, CP12/EICR compliance tracking, and Fixflo contractor dispatch.
Pay Only for Output
We track and bill solely for the virtual assistant's pure productive working hours. Your dedicated Project Manager's supervision, document audits, and QA checks are completely free.
Managing a growing portfolio of 150+ residential tenancies or multi-branch agency?
Schedule a call with our solutions director to structure dedicated property management and referencing pods.
Traditional Platforms vs. The SageDoer Advantage
Why letting agency directors, branch managers, and property management principals choose SageDoer over generic unvetted freelancers on Upwork or Fiverr.
| Operational Factor | Traditional Platforms (Upwork / Fiverr) | SageDoer Managed Model |
|---|---|---|
| Platform & Management Fees | Up to 40% in hidden markups, client transaction fees, and recurring memberships | ✓ 0% Hidden Fees. Pay strictly for hours worked. |
| Daily Team Management | You must chase, train, and supervise freelancers while pitching landlords and conducting valuations | ✓ Dedicated Project Manager acts as your single point of contact |
| Quality Assurance & Compliance | Unverified credentials leading to missed deposit deadlines (3x penalties), expired CP12s, and invalid Section 21 notices | ✓ Internally vetted, rigorously trained residential lettings specialists |
| Hiring & Deployment Speed | Weeks of reviewing generalist resumes while tenant portal inquiries go cold and properties sit empty | ✓ Instant delegation. We deploy the right property operations specialist within 24 hours. |
| Billing & Invoicing | Complex, multi-freelancer invoices with international currency markups | ✓ Simple, unified, centralised USD invoicing |
| Staff Turnover & Replacements | Freelancers disappear right in the middle of busy student changeovers or summer move-in rushes | ✓ Seamless internal replacements with zero workflow disruption |
Flat Hourly Pricing. Zero Management Cost.
No lock-ins, no unexpected platform markups, and no recruiter fees. Your dedicated project manager is included 100% free with every plan.
Part-Time
Ideal for independent letting agents and boutique property managers needing daily portal inquiry screening, viewing calendar booking, and referencing tracking.
- ✓ Pay only for hours of pure work
- ✓ Dedicated Project Manager included
- ✓ Free management supervision & QA
- ✓ Zero setup or onboarding fees
- ✓ No monthly membership charges
Full-Time
Complete 160 monthly hours of dedicated support for busy letting branches, multi-office agency franchises, and build-to-rent portfolios with constant changeover turnover.
- ✓ Pay only for hours of pure work
- ✓ Dedicated Project Manager included
- ✓ Free management supervision & priority turnaround
- ✓ Zero setup or onboarding fees
- ✓ No monthly membership charges
Managing a multi-branch agency or a portfolio of 300+ properties? Talk to Samrat Pal (Our Solutions Director) →
Trusted by Letting Agency Directors & Property Managers
Hover over any testimonial card to pause the continuous feed.
"We manage 240 tenancies across South London. Answering 60+ daily Rightmove and Zoopla inquiries, qualifying applicants, and chasing Goodlord referencing was drowning our negotiators. Our SageDoer VA filters every lead, schedules block viewings into Alto, and pre-screens income. Our void periods dropped from 18 days to 5 days."
"Gas Safety CP12 and EICR compliance used to keep me awake at night. If a certificate expires, you risk thousands in fines and can't serve a valid Section 21 notice. SageDoer runs our entire compliance calendar, books contractors 60 days ahead of expiry, and serves documents to tenants immediately."
"Fixflo maintenance requests were overwhelming our front desk. SageDoer triages incoming issues, guides tenants through basic troubleshooting (like repressurizing boilers), gets quotes from plumbers, and gets landlord sign-off before dispatching contractors. At $6/hour for full-time support, the ROI is exceptional."
"No platform markup, zero foreign transaction friction, and no freelancer ghosting right in the middle of our summer student move-in rush. SageDoer reconciled all client deposits on DPS, handled checkout inventory comparisons, and chased rent arrears across PayProp with zero errors."
"We manage 240 tenancies across South London. Answering 60+ daily Rightmove and Zoopla inquiries, qualifying applicants, and chasing Goodlord referencing was drowning our negotiators. Our SageDoer VA filters every lead, schedules block viewings into Alto, and pre-screens income. Our void periods dropped from 18 days to 5 days."
"Gas Safety CP12 and EICR compliance used to keep me awake at night. If a certificate expires, you risk thousands in fines and can't serve a valid Section 21 notice. SageDoer runs our entire compliance calendar, books contractors 60 days ahead of expiry, and serves documents to tenants immediately."
Frequently Asked Questions
Genuine questions letting agency principals, property managers, and branch directors ask before delegating tenancy administration to SageDoer.
Ready to Streamline Your Lettings & Property Management?
Tell us about your letting agency, portfolio size, property management software (Reapit, Alto, Street.co.uk, Goodlord), or referencing bottlenecks. Our dedicated Project Manager will analyze your setup and outline a tailored delegation plan.
Submit Your Lettings Requirements
Tell us about your managed property portfolio, CRM systems, referencing volume, or maintenance bottlenecks. Your dedicated Project Manager will review and reply within 2 hours.