Grow Shipper Volume.
We’ll Track Freight, Audit RateCons & Settle Accessorials.
Stop losing high-margin shipper contracts to delayed "where's my truck?" check-calls, disputed 3-hour detention bills, missing Proofs of Delivery (PODs), and carrier onboarding compliance snags. Get a vetted, logistics-trained Account Manager Virtual Assistant supervised by one dedicated Project Manager at zero extra cost.
< 10 Min
Shipper Status Triage
$0
Free Dedicated PM Oversight
100%
POD & BOL Harvest Accuracy
Zero
Carrier Compliance Blindspots
Dedicated Project Manager
Freight Ops QA Guardian
Freight Lane Radar · Active Loads
McLeod, DAT One, project44 & Macropoint
Detected I-80 corridor construction stall via Macropoint; alerted shipper receiver dock manager and updated EDI 214 status code.
Scrubbed RMIS for $100K active cargo insurance, verified zero conditional safety ratings on FMCSA, and dispatched signed RateCon.
Verified signed time-stamped BOL for 3.5 hrs shipper detention; reconciled lumper fee receipt and issued supplemental invoice.
Dedicated Logistics Account VA
$6 / Hour
Zero Margin Erosion
Shipper Account Retention
Fluent in McLeod, DAT One, Truckstop, project44, FourKites & RMIS
Our virtual assistants understand the fast-paced realities of brokerage floors: EDI 204 tender intake, EDI 214 transit status updates, detention time stamps, factoring Notice of Assignment (NOA) letters, and FMCSA safety vetting. Zero training drag.
TMS & Brokerage Engines
Tender acceptance, load building, carrier assigning, dispatch, and RateCon issuance.
Visibility & Track-and-Trace
Continuous carrier ELD tracking, geofence enter/exit logging, and exception alerting.
Load Boards & Compliance
Spot market posting, carrier packet processing, safety auditing, and fraud defense.
Billing, Factoring & Settlement
Automated document parsing, carrier settlements, factoring NOAs, and invoice audits.
What Your Logistics Account Manager VA Executes Daily
Stop getting bogged down by endless "Where is my freight?" phone calls, fighting over $75 lumper fees, chasing unreadable mobile phone pictures of signed BOLs, or manually entering load tenders into your TMS. Delegate the execution grind.
Track-and-Trace & Shipper Milestone Alerts
A shipper who has to ask where their freight is is already an unhappy shipper. Your VA monitors ELD pings in project44, FourKites, and Macropoint, calls dispatched drivers at critical check-points, logs arrival/departure geofences, and sends proactive status blasts.
- Verifying driver arrival at shipper origin and logging loading start times
- Dispatching automated in-transit tracking emails and updating EDI 214 status feeds
- Proactively alerting consignee receivers when weather or highway congestion threatens ETA
Carrier Vetting, Safety Checks & RateCons
Fraudulent double-brokering and unvetted carriers destroy brokerage reputations. Your assistant checks Carrier411 for active freight hostage reports, verifies active authority and insurance on RMIS or MyCarrierPackets, and dispatches signed Rate Confirmations.
- Auditing certificates of insurance (COI) for $1M auto liability & $100K cargo minimums
- Flagging newly minted MC authorities or carrier identity red flags on Carrier411
- Generating clear, legally binding RateConfirmations with detention and tarp instructions
Accessorial Fee Auditing & Detention Claims
Accessorial disputes erode brokerage profit margins and cause client friction. Your VA reviews time-stamped in/out gate slips, calculates free-time thresholds, validates legitimate lumper fee receipts, and bills shippers promptly with undeniable backup.
- Verifying driver arrival and departure timestamps against facility signed BOLs
- Auditing third-party warehouse lumper fees against official receipt vouchers
- Submitting detention and layover claims within contractually enforced 24-hr windows
Tender Acceptance, Spot Quoting & DAT Posting
Slow quote turnarounds send shippers straight to competitors. Your VA reviews incoming EDI 204 tenders, checks historical lane rate matrices and DAT RateView benchmarks, builds loads in your TMS, and pushes freight to DAT One and Truckstop load boards.
- Accepting electronic customer tenders and booking pickup/delivery appointments
- Pulling 7-day and 30-day lane pricing averages to assist with spot quoting
- Posting dry van, reefer, and flatbed loads to DAT and Truckstop with accurate specs
POD Harvesting, Document Audit & Invoicing
Cash flow stalls when drivers forget to submit delivery paperwork. Your assistant hunts down legible signed Proof of Delivery (POD) documents, checks for clean signatures and receiver exceptions, matches paperwork in HubTran, and sends customer invoices.
- Contacting drivers and carrier dispatchers for signed PODs within 2 hours of delivery
- Inspecting bills for shortage, overage, or damage (OS&D) endorsements
- Reconciling carrier payables with TriumphPay factoring Notices of Assignment (NOA)
Shipper QBR Decks & Carrier Performance Audits
Retaining enterprise shippers requires continuous proof of execution. Your VA compiles On-Time Pickup (OTP) and On-Time Delivery (OTD) percentages, identifies underperforming carriers, and builds branded Quarterly Business Review (QBR) presentation decks.
- Tracking key shipper metrics: Tender Acceptance %, OTD %, and Cost-Per-Pound
- Assembling quarterly client review slide decks in PowerPoint and Looker Studio
- Flagging repeat tardy carriers in your TMS to protect overall broker reliability scores
Four Steps to an Automated Freight Coordination Engine
You shouldn’t have to micromanage unvetted Upwork freelancers who don't know the difference between a dry van and a reefer temperature continuous run. With SageDoer, a dedicated Project Manager oversees accuracy, tracking rigor, and client SLAs at zero extra fee.
Submit Requirements
Share your monthly load volume, primary freight modes (Full Truckload, LTL, Drayage, Flatbed, Reefer), active TMS platform (McLeod, Rose Rocket, Aljex), and operational bottlenecks.
Finalise the Deal
Your dedicated Project Manager executes mutual broker-shipper NDAs, configures secure 1Password vaults for load board and TMS logins, and standardizes carrier check-call SOPs.
Expert Execution
Your VA runs live check-calls, scrubs carrier compliance, audits detention in/out logs, and harvests PODs, while your dedicated PM audits daily queue performance before client delivery.
Pay Only for Output
Pay strictly for active productive working hours. Your Project Manager, account setup, and trained standby backup coverage are 100% free with zero platform fees.
Why Freight Brokerages Choose SageDoer Over Solo Freelancers
Random gig platforms match you with unvetted generalists who confuse bills of lading with rate confirmations, fail to verify carrier insurance certificates, fall asleep during weekend freight surges, and cause shippers to pull high-paying contracts. SageDoer provides an institutional managed solution.
| Logistics Operational Factor | Traditional Freelance Sites |
The Clear Winner: SageDoer
|
|---|---|---|
| Dedicated Project Manager | None. You must train them, audit every check-call log, and manage shifts while pitching new shippers | Free Dedicated PM audits tracking compliance, checks detention logs, and monitors delivery SLAs |
| Freight & Brokerage Fluency | Zero. General freelancers do not understand reefer continuous vs. start-stop, TONU claims, or lumper receipts | Logistics-Trained Talent fluent in McLeod, Rose Rocket, DAT, Truckstop, and accessorial validation |
| Carrier Fraud & Data Security | Severe Risk. Contractors handling shipper rate matrices, carrier banking info, and load board logins on personal machines | Enterprise NDA Protection with encrypted password vaults (1Password), 2FA, and strict compliance hygiene |
| Platform Surcharges & Fees | 10%–20% Platform Cuts added on top of weekly contractor invoices, plus payment gateway markups | 0% Platform Fees. Flat, predictable hourly pricing with zero surprise overhead |
| Weekend & After-Hours Surge Reliability | High Flake Risk. Freelancers disappear during Friday evening load rushes or weekend dispatch emergencies | Instant Standby Backup managed directly by your Project Manager so loads never sit unmonitored |
Elite Freight Operations. Grounded Rates.
Scale your freight brokerage, 3PL client book, or dispatch floor without taking on expensive domestic coordinator overhead. Dedicated Project Manager included free on every plan.
Part-Time
Ideal for growing freight brokerages needing dedicated check-calls, POD harvesting, carrier compliance vetting, and spot quote dispatch support.
Est. $560 USD / Month (4 Weeks)
- Pay only for hours of pure productive work
- Dedicated Project Manager included
- Daily track-and-trace check-calls & geofence monitoring
- Zero setup fees, contracts or cancellation penalties
- No monthly platform memberships or surprise fees
- POD harvesting, RateCon dispatch & carrier packet collection
Full-Time
Designed for high-growth freight brokerages, 3PL logistics providers, and asset-based fleet operations managing 50–200+ active loads simultaneously.
Est. $960 USD / Month (4 Weeks)
- Pay only for hours of pure productive work
- Dedicated Project Manager included
- Full accessorial detention & lumper auditing
- Zero setup fees, contracts or cancellation penalties
- No monthly platform memberships or surprise fees
- TriumphPay factoring reconciliation, shipper QBRs & standby backup
Trusted by Freight Brokerage Founders, Logistics Directors & Account Executives
See how freight logistics teams eliminate check-call chaos, recover thousands in accessorial disputes, and scale shipper retention with SageDoer.
"We move 120 loads a week of refrigerated food and produce across the Midwest. The biggest profit drain was unbilled detention and missed check-calls during driver transit. Our SageDoer VA monitors project44, logs the exact minute a driver hits the facility gate, and verifies the signed time on the BOL. We recovered over $4,200 in detention in month one."
Chad Washington
VP of Logistics, Great Lakes Freight Logistics (Chicago, IL)
"Double-brokering scams and carrier identity theft are rampant on DAT right now. Having our VA scrub RMIS, check Carrier411 for recent name changes, and match insurance certificate holder addresses before dispatching RateCons has protected us from three massive fraud attempts this quarter. Having the dedicated PM supervise QA gives us complete peace of mind."
Rachel Miller
Operations Director, Apex Freight Group (Dallas, TX)
"Our enterprise shippers expect daily KPI scorecards and zero missing PODs when monthly billing runs. Our SageDoer assistant hunts down signed delivery receipts within 2 hours of drop-off, parses them in HubTran, and updates our customer portal. Our Days Sales Outstanding (DSO) dropped by 12 days. At $6/hr, it’s the best operational hire we've ever made."
Tyler Kowalski
Managing Partner, Bluegrass 3PL Solutions (Louisville, KY)
"We run an intermodal drayage operation out of the Port of Savannah. Managing chassis split charges, demurrage timers, and terminal appointment slots was drowning our brokers. SageDoer provided two dedicated full-time VAs who handle terminal reservations and driver dispatch logs seamlessly. Total game-changer."
Devon Sterling
General Manager, Coastal Drayage & Intermodal (Savannah, GA)
"We move 120 loads a week of refrigerated food and produce across the Midwest. The biggest profit drain was unbilled detention and missed check-calls during driver transit. Our SageDoer VA monitors project44, logs the exact minute a driver hits the facility gate, and verifies the signed time on the BOL. We recovered over $4,200 in detention in month one."
Chad Washington
VP of Logistics, Great Lakes Freight Logistics (Chicago, IL)
"Double-brokering scams and carrier identity theft are rampant on DAT right now. Having our VA scrub RMIS, check Carrier411 for recent name changes, and match insurance certificate holder addresses before dispatching RateCons has protected us from three massive fraud attempts this quarter. Having the dedicated PM supervise QA gives us complete peace of mind."
Rachel Miller
Operations Director, Apex Freight Group (Dallas, TX)
Frequently Asked Questions
Everything you need to know about TMS software access, carrier compliance auditing, after-hours tracking shifts, and dedicated Project Manager oversight.
Scale Your Shipper Portfolio Without Operational Burnout
Speak directly with our logistics operations team about your current weekly load volume, TMS software stack, carrier check-call processes, and POD harvesting bottlenecks.
Book a 30-Minute Logistics Strategy Call
Directly on Calendly
WhatsApp Founder Desk
+91 80170 67191 (WhatsApp)
Direct Freight Inquiries Email
info@sagedoer.com
Strict Customer Confidentiality & NDA Guarantee
You may also visit sagedoer.com/contact/ anytime.Submit Your Freight Operational Scope
Fast matching with free dedicated Project Manager oversight.