Digital Publishers, Podcast Networks, Broadcast Stations & OOH Media Sales

Close Lucrative Ad Deals While Your VA Manages Brand Prospecting, Media Kits, Insertion Orders & Wrap Decks.

High-performing media sales executives and commercial ad directors shouldn’t burn 20+ hours a week digging through MediaRadar for brand decision-makers, customizing media kit rate cards, chasing signed Insertion Orders, checking VAST tags, and assembling post-campaign delivery reports. Delegate your agency outreach research, proposal staging, inventory hold tracking, and wrap reports to a dedicated assistant supervised daily by a Project Manager at $0 extra management fee.

$6 - $7 / Hour

Pure productive hours

Ad Ops & CRM Fluent

Boostr, MediaRadar, GAM, HubSpot

Free Project Manager

IO contract QA & pacing oversight

Book 30-Min Strategy Call WhatsApp Ad Sales Desk

4.9/5 Rating from digital publishers, podcast networks, newsletter creators & broadcast media groups

Zero Sold Inventory Gaps

adops:mediaradar-io-sync

Automate Ad Sales Admin Bottlenecks

Stop sacrificing high-ticket pitch time on repetitive media planner contact finding, insertion order clerical tasks, and screenshotting live banner placements.

Advertiser & Agency Prospecting: Mining MediaRadar, Winmo, and LinkedIn Sales Navigator to identify active category spenders, agency media planners, and brand directors.
Media Kit & RFP Staging: Customizing rate cards, audience demographic sheets, and sponsorship bundles tailored to incoming advertiser RFPs in Google Slides or Canva.
Insertion Order (IO) Administration: Generating standard 4As-compliant IO agreements, routing contracts via DocuSign, and updating CRM sales pipelines.
Pacing & Post-Campaign Wrap Decks: Checking impression pacing in Google Ad Manager or Megaphone, taking live campaign screenshots, and creating client wrap reports.

Strict Bilateral NDA & Rate Card Secrecy Ready in 24–48 Hours

> 24 Hrs

Weekly Sales Admin Time Saved

More time for relationship building, upfronts pitching, and closing big-ticket sponsors

70%

Operational Cost Reduction

Compared to hiring domestic sales planners or ad operations junior coordinators

Management Fee

Dedicated Project Manager conducts daily IO contract QA and pacing verifications

100%

On-Time Wrap Reports

Deliver post-campaign proof of performance decks within 48 hours of flight completion

Commercial Ad Sales Engine

What Your Media Sales Virtual Assistant Manages Daily

Your senior sales directors belong on video calls with agency leads, pitching upfront packages, and negotiating master agreements. Let your assistant handle the database research, insertion order drafting, ad asset validation, and wrap decks.

Advertiser Prospecting & Agency Mapping

Stop pitching blind inboxes. Your assistant mines MediaRadar, Winmo, and LinkedIn to map out active brand marketing budgets, agency of record (AOR) assignments, and specific media planners or programmatic buyers holding the purse strings for your vertical.

Mapping brand managers and holding company agency teams (GroupM, Omnicom, Publicis)
Verifying corporate emails via NeverBounce and Apollo.io

Media Kits & Custom RFP Proposals

Generic one-sheets get ignored by media planners. Your VA customizes pitch decks in Google Slides or Canva by integrating client logos, tailoring audience demographic cuts, matching target CPM/sponsorship tiers, and pre-filling standard agency RFP spreadsheets.

Formatting audience demographic, household income & geo slices
Assembling multi-channel package pricing (Audio + Newsletter + Web)

Insertion Orders (IO) & Contract Staging

A closed verbal agreement isn’t revenue until signed. Your assistant drafts standard 4As/IAB insertion orders, populates flight dates, impression goals, net vs. gross rates, and cancellation clauses, and routes documents through DocuSign or PandaDoc while updating pipeline stages in your CRM.

Generating error-free IOs with agreed billing payment terms
Managing follow-up reminders on unexecuted advertiser agreements

Creative Asset Intake & Spec Verification

Avoid last-minute launch delays. Your VA communicates directly with advertiser creative teams to collect display banners, audio ad spots, host-read talking points, and video tags, auditing file weights, dimensions, VAST/VPAID tags, and UTM tracking URLs before handing off to Ad Ops.

Verifying standard IAB banner sizes (300x250, 728x90, 970x250)
Testing landing page redirect URLs and custom promo codes

Inventory Holds & Campaign Pacing Checks

Never oversell inventory or allow campaigns to under-deliver. Your assistant logs tentative holds in Boostr or your master inventory sheet, releases expired holds, and monitors mid-flight impression delivery in Google Ad Manager or podcast host platforms to flag pacing issues early.

Managing soft and hard holds across upcoming newsletter & audio drops
Alerting reps to under-pacing flights for swift make-good allocations

Proof of Performance & Wrap Decks

Sponsor renewals depend on professional post-campaign reporting. Your assistant takes verified screenshots of live ads across mobile and desktop, pulls final impression and click numbers, calculates delivered CTRs, and builds branded presentation decks showcasing campaign ROI.

Capturing pristine live screenshots and audio aircheck airings
Compiling final delivery summaries for prompt client renewal pitches

Media Sales Ecosystem

Ad Intelligence, CRMs & Trafficking Portals We Support

Zero learning curve. Our virtual assistants are already fluent in commercial ad sales intelligence databases, media CRMs, contract management, and ad server dashboards.

MediaRadar

Brand Spend & Contacts

Winmo

Agency & Brand Decision Makers

Boostr

Media CRM & OMS

Salesforce Media Cloud

Pipeline & Account Triage

HubSpot Sales Hub

Prospecting & Deal Stages

Google Ad Manager

Impression Pacing & GAM

Megaphone / Libsyn

Podcast Ad Inventory

DocuSign / PandaDoc

IO E-Signatures & Terms

Google Slides / Canva

Custom Pitch Decks

WideOrbit / Marketron

Broadcast Traffic & Billing

Airtable / Excel

Master Availabilities Roster

1Password / Keeper

Encrypted Agency Credentials

How SageDoer Works

Turnkey Media Sales Operations With Free Project Management

Never let a deal slip because a media kit was sent late or an IO had incorrect billing dates. We pair you with an assistant experienced in advertising sales workflows, supervised daily by a Project Manager at zero extra cost.

Phase 1

Submit Requirements

Share your media channel profile: digital publication, podcast, CTV, or OOH inventory, CRM used (Boostr, HubSpot, Salesforce), typical deal sizes, and prospecting bottlenecks.

Reach out via Call, Email, or WhatsApp

Phase 2

Finalise the Deal

Your assigned Project Manager documents your rate cards, standard IO contractual terms, CRM naming rules, and advertiser blacklist under a strict bilateral NDA.

Zero setup or onboarding fees

Phase 3

Expert Execution

Your VA sources brand contacts, customizes media kit proposals, tracks insertion orders, collects creative assets, and formats wrap decks under daily PM supervision.

Free daily IO audits & proposal QA

Phase 4

Pay Only for Output

You are billed strictly for your assistant's productive operational hours. Your Project Manager's daily oversight, task management, and backup plans are 100% free.

Simple, transparent USD invoicing

Your Dedicated Project Manager Guarantees Zero Rate Card or Contract Errors

Worried about mismatched CPM calculations, conflicting exclusivity windows, or missed agency submission deadlines? Your dedicated PM double-checks proposal pricing against your master rate card, audits insertion orders before signature dispatch, and ensures strict adherence to commercial sales policies.

Meet Your Project Manager

The SageDoer Advantage

Unvetted Freelancers vs. The Managed Choice: SageDoer

Why commercial media teams, ad directors, and publication reps choose SageDoer over generic freelance gig platforms.

Key Operational Factor	Generic Freelance Boards & Upwork Contractors	The Smart Choice: SageDoer
Media Industry & Ad Ops Fluency	Unfamiliar with CPM/CPC models, 4As insertion orders, VAST tags, or gross vs. net agency commissions	Pre-vetted in advertising sales operations, MediaRadar prospecting, rate cards, and delivery wrap decks
Commercial Confidentiality & Pricing Secrecy	Refuse to sign bilateral NDAs; risk of proprietary rate card discounts or confidential sponsor rosters leaking	Strict bilateral NDAs protect 100% of advertiser terms, master agency discounts, custom decks, and IP
Dedicated QA & Supervisor Oversight	Zero oversight. Senior sales reps must manually proof every proposal formula, flight date, and IO line item	Dedicated Project Manager audits insertion orders, verifies CPM calculations, and checks wrap decks for free
Pricing Transparency & Cost Structure	Unpredictable hourly rates marked up by up to 20% platform fees, sudden price hikes, and non-working hours	Predictable flat $6–$7/hr billed strictly for productive operational hours. Zero management fees or hidden surcharges
RFP Submission & Quarter-End Reliability	Freelancer goes silent during high-stakes Q4 upfronts or when an agency RFP is due within 24 hours	Guaranteed backup assistance cross-trained on your specific media collateral to ensure 100% on-time delivery
Asset Verification & Ad Trafficking Hygiene	Generic contractors accept corrupted creative files or broken tracking tags, causing costly campaign launch delays	Systematic pre-flight QA protocols validating banner weights, VAST tags, click-through URLs, and tracking pixels

Transparent Commercial Pricing

Predictable Hourly Rates for Media Sales Professionals

Choose the exact operational bandwidth your ad sales pipeline requires. Pay strictly for productive hours with zero long-term commitments.

Independent Publishers & Boutique Media Reps

Part-Time

20 Hours Per Week

$7 / hour

Est. $560 USD / Month (4 Weeks)

Ideal for independent sales reps and growing podcast/newsletter creators needing daily assistance with agency prospecting, custom media kit updates, and post-campaign screenshot recaps.

Pay only for hours of pure productive work
Dedicated Project Manager included
Brand & agency prospecting via MediaRadar/LinkedIn
Media kit & rate card customization
Zero setup or onboarding fees
Strict bilateral NDA & rate card secrecy

Get Started with Part-Time

MAXIMUM VALUE FOR ACTIVE COMMERCIAL TEAMS

Commercial Ad Teams & Media Networks

Full-Time

40 Hours Per Week

$6 / hour

Est. $960 USD / Month (4 Weeks)

Engineered for busy media sales directors, commercial ad sales departments, and multi-show podcast networks managing heavy daily RFP volumes, insertion orders, inventory holds, and comprehensive client wrap reports.

Pay only for hours of pure productive work
Dedicated Project Manager included
End-to-end insertion order & creative asset trafficking
Impression pacing monitoring & post-campaign wrap decks
Zero setup or onboarding fees
Guaranteed internal backup coverage

Hire Full-Time Sales Specialist

Managing multiple upcoming upfronts, seasonal ad pushes, or high-volume sponsor renewals? Chat directly on WhatsApp

Industry Testimonials

Trusted by Commercial Ad Directors, Media Reps & Publishers

See how media sales teams increase deal velocity, protect billable commission hours, and eliminate clerical reporting fatigue with SageDoer.

Digital Tech Publisher (New York, NY)

"Our sales team was spending 15 hours a week manually filling out agency RFP spreadsheets and drafting IOs in DocuSign. Our SageDoer VA manages our CRM pipeline stages, formats custom media kits in Google Slides, and prepares every IO within an hour of closing. Our team closed 35% more ad revenue this quarter."

Marcus Chen

VP of Ad Sales, CloudCurrent Media

Podcast Network (Los Angeles, CA)

"We manage mid-roll host-read sponsorships across 12 weekly podcasts. Collecting talking points, checking promo codes, and compiling aircheck audio clips used to be an administrative nightmare. Our assistant handles asset collection and builds pristine wrap reports in Megaphone. Game changer."

Sarah Dunst

Commercial Director, Waveform Audio Network

Regional Broadcast & OOH Group (Atlanta, GA)

"Prospecting regional brand managers on MediaRadar and Winmo was eating up my Monday and Tuesday mornings. Having a part-time VA at $7/hr qualify media planner contacts and update our Boostr CRM has freed me up to stay out in the field meeting agency heads. The free PM oversight makes it frictionless."

Julian Hayes

Senior Account Executive, Apex Media Partners

B2B Trade Magazine & Newsletter (Chicago, IL)

"Our monthly advertiser wrap decks were taking our entire team two full days at the end of each month. Our SageDoer assistant screenshots every banner, verifies live clicks, and prepares white-labeled PowerPoint decks for our advertisers. Our renewal rate jumped from 68% to 84%."

Karen Vance

Publisher & Ad Sales Lead, Industrial Insights

Digital Tech Publisher (New York, NY)

Marcus Chen

VP of Ad Sales, CloudCurrent Media

Frequently Asked Questions

Questions About Hiring a Media Sales Virtual Assistant?

Clear answers regarding CRM permissions, rate card confidentiality, insertion order accuracy, and Project Manager oversight.

During Phase 2 onboarding, we establish role-based, least-privilege credentials. In Salesforce, HubSpot, or Boostr, your VA is assigned standard sales coordinator or read/write pipeline access without administrative deletion rights. For ad servers like Google Ad Manager or Megaphone, viewer/trafficker permissions are configured. Passwords are shared securely through encrypted vaults like 1Password or Bitwarden.

Yes. Our assistants are proficient in Google Slides, PowerPoint, Canva, and Excel. They regularly update media kit slides with current audience numbers, apply brand logos for targeted pitches, model blended CPM/sponsorship bundles, and complete agency RFP submission templates within agreed-upon discount thresholds.

All client accounts, sponsor rosters, confidential rate cards, agency commission splits, and pipeline revenue numbers are protected under legally enforceable bilateral Non-Disclosure Agreements (NDAs). Your assistant and dedicated Project Manager are legally bound to uphold complete commercial confidentiality.

Your dedicated Project Manager serves as your operational supervisor at $0 extra charge. The PM documents your sales collateral SOPs, audits insertion orders for calculation and legal clause accuracy, ensures pre-flight creative assets meet technical specs, checks wrap deck formatting, and arranges cross-trained backup coverage if your primary VA is ever sick or on leave.

None whatsoever. You are billed purely for productive operational hours worked ($7/hr Part-Time, $6/hr Full-Time). You have the complete flexibility to ramp up hours ahead of major upfront selling seasons or Q4 ad revenue surges, and scale down during between-season cycles without facing cancellation fees or restrictive lock-ins.

Fast 2-Hour Response Time

Scale Your Ad Sales Output on Autopilot

Tell us about your media company, active inventory channels (digital, podcast, video, print, newsletter), sales CRM (Salesforce, HubSpot, Boostr), and current prospecting or IO bottlenecks. Our commercial sales practice manager will review your requirements and provide a tailored staffing proposal within 2 hours.

Direct Calendar Booking

Schedule 30-Min Strategy Call

Instant Chat & Voice Notes

+91 8017067191 (WhatsApp)

Direct Inquiries

info@sagedoer.com

100% Confidential. Mutual NDAs protect all rate cards, sponsor lists, and sales pipelines.

Request Your Media Sales Staffing Proposal

Submit your media brand details, sales team size, and operational support needs below.

Or send a direct inquiry right away: Ad Sales Desk Online

Submit Inquiry to SageDoer