Hire Managed Virtual Assistants for Medical Billing Business Owners
Stop sacrificing agency expansion and client acquisition to resolving clearinghouse rejections, waiting on hold with commercial payers, manually posting 835 ERAs, and working 90+ day aging A/R queues. SageDoer pairs medical billing and RCM company owners with HIPAA-compliant, billing-certified virtual assistants supervised by an experienced Project Manager at zero management fee.
Native EHR, PM & Clearinghouse Ecosystem Proficiency
Our VAs operate your billing software, clearinghouse portals, and payer web systems from Day 1
What Our Medical Billing VAs Execute Daily
Reclaim 25+ hours each week to pitch new physician groups and expand provider retainers while your eligibility queues, scrubbed claims, and aging A/R run with mathematical accuracy.
Insurance Eligibility & Benefits Verification
Eliminate front-end rejections before patients are seen. We verify coverage, copays, coinsurance, active deductible thresholds, and out-of-pocket maximums across commercial and government payers.
- ✓ Real-time verification in Availity, Waystar, and state Medicaid web portals
- ✓ Obtaining pre-authorizations and referral requirements for specialty procedures
- ✓ Documenting primary vs. secondary coordination of benefits (COB) rules
Charge Entry & Pre-Submission Claim Scrubbing
Achieve 98%+ first-pass clean claim rates. We input patient encounter charges, verify modifier usage (e.g., 25, 59, 79), link ICD-10 to CPT codes accurately, and clear clearinghouse rejections daily.
- ✓ Scrubbing NPI, taxonomy, diagnosis pointers, and POS (Place of Service) codes
- ✓ Resolving front-end 277CA clearinghouse rejections inside 24 hours
- ✓ Submitting electronic 837P (professional) & 837I (institutional) claim batches
Payment Posting & ERA / EOB Reconciliation
Maintain balanced bank batches without manual accounting lag. We post electronic 835 remittances, process paper EOBs, apply contractual write-offs, and allocate patient balances accurately.
- ✓ Manual and auto-posting of electronic remittance advices (835 ERAs)
- ✓ Auditing CARC (Claim Adjustment) & RARC (Remittance Advice) reason codes
- ✓ Balancing practice management deposit journals against bank lockbox feeds
Aging A/R Workdowns (30, 60, 90, 120+ Days)
Recover trapped provider cashflow without burning domestic salaries. We systematically audit aging buckets, contact payer representatives, verify claim adjudications, and escalate stalled claims.
- ✓ Aggressive phone follow-up on claims pending over 45 days with BCBS, UHC, Medicare
- ✓ Identifying systemic payer processing delays and timely filing deadlines
- ✓ Documenting detailed call interaction notes and reference numbers in billing software
Denial Analysis, Corrected Claims & Level 1/2 Appeals
Turn hard denials into collected revenue. We analyze medical necessity rejections, missing documentation flags, and unbundled codes, submitting corrected claims (Resubmission Code 7) and appeal packets.
- ✓ Drafting formal appeal packets with medical records, operative notes, and policy guidelines
- ✓ Resubmitting corrected claims with original Claim Reference Numbers (ICN/DCN)
- ✓ Categorizing denial trends to help client practices correct charting errors upstream
Patient Billing Inquiries & Statement Cycles
Protect client provider reputation while accelerating collections. We generate periodic patient statements, answer inbound billing balance calls with empathy, and set up approved installment plans.
- ✓ Answering patient billing questions regarding deductible and EOB responsibility
- ✓ Generating cycle statements and electronic text-to-pay balance notifications
- ✓ Managing structured payment arrangements within practice credit policies
How Our 4-Phase Managed Model Works
You don't need another remote freelancer to train while managing monthly practice billing closes. You get a billing specialist plus a dedicated Project Manager who oversees daily output and clean claim rates.
Submit Requirements
Share your specific billing software, specialty focus, clearinghouse, and aging A/R backlog bottlenecks with us. Choose your preferred channel: Email, Contact Form, or WhatsApp.
Finalise the Deal
Our dedicated project manager will promptly get back to you to review your practice SLA goals, outline tailored RCM standard operating procedures (SOPs), and finalize partnership details.
Expert Execution
Your project manager takes full charge of operations, getting charge entry, ERA payment posting, denial rework, and aging A/R calls done seamlessly through our internal vetted specialists.
Pay Only for Output
We log and charge exclusively for the virtual assistant's actual working time. Your dedicated project manager's supervision is completely free.
Traditional Freelancer Platforms vs. SageDoer
See why high-growth medical billing agencies and RCM business owners leave chaotic freelancer marketplaces for our managed operational framework.
| Evaluation Metric | Traditional Platforms (Upwork / Fiverr) | THE SMART CHOICE: SageDoer |
|---|---|---|
| Platform & Management Fees | Up to 40% in hidden markups, bidding, and memberships | 0% Hidden Fees. Pay strictly for hours worked. |
| Daily Team Management | You must juggle and supervise multiple billing freelancers yourself across provider clients | Dedicated Project Manager acts as your single point of contact |
| Quality Assurance | Hit-or-miss talent with zero understanding of NCCI edits, CARC codes, or timely filing rules | Internally vetted, quantitatively trained RCM billing specialists |
| Hiring & Deployment Speed | Endless cycles of interviewing and testing candidates during sudden practice onboarding surges | Instant delegation. We immediately assign the right billing specialist. |
| Billing & Invoicing | Complex, multi-freelancer invoices with currency headaches | Simple, unified, centralised USD invoicing for agency operations |
| Staff Turnover & Replacements | Start the training process from scratch when an individual contractor disappears | Seamless internal replacements with zero workflow disruption |
Transparent Rates. Zero Management Overhead.
Your dedicated Project Manager's supervision is 100% free of charge. No setup fees, no software markups, no lock-in contracts.
Est. $560 USD / Month (4 Weeks)
Included in Part-Time:
- ✓ Pay only for hours of pure work
- ✓ Dedicated Project Manager included
- ✓ Free management supervision
- ✓ Zero setup or onboarding fees
- ✓ No monthly membership charges
- ✓ Centralised time tracking & reports
Est. $960 USD / Month (4 Weeks)
Everything in Part-Time, Plus:
- ✓ Lowest hourly rate ($6/hr)
- ✓ Pay only for hours of pure work
- ✓ Dedicated Project Manager included
- ✓ Free management supervision
- ✓ Zero setup or onboarding fees
- ✓ No monthly membership charges
- ✓ Priority daily sync & monthly billing close support
Trusted by Medical Billing Owners, RCM Directors & Healthcare Executives
Hover over any card to pause the continuous feed.
"We took on three new cardiology practices and our 90+ day aging A/R was creeping up past $420,000. Our SageDoer billing VA worked through the entire backlog in Kareo, calling commercial payers daily and clearing stalled claims. Our dedicated PM reviewed the daily recovery log before every client update."
"Payment posting was our agency's worst bottleneck. Our VA matches 835 ERAs in AdvancedMD, processes paper EOBs, and reconciles bank deposits to the penny. Having the free PM supervise quality means zero posting discrepancies on our provider accounts."
"We recovered over $85,000 in denied Level 1 and Level 2 appeals for orthopedic surgery claims within our first quarter. Our assistant attaches operative notes, verifies medical necessity criteria, and tracks every timely filing window meticulously."
"Upwork freelancers couldn't distinguish a CO-97 denial from a PR-204 deductible balance, let alone navigate Availity. SageDoer matched us with an assistant who understood claim scrubbing and modifier rules immediately. The free PM management makes this 10x better than managing contractors myself."
"We took on three new cardiology practices and our 90+ day aging A/R was creeping up past $420,000. Our SageDoer billing VA worked through the entire backlog in Kareo, calling commercial payers daily and clearing stalled claims. Our dedicated PM reviewed the daily recovery log before every client update."
"Payment posting was our agency's worst bottleneck. Our VA matches 835 ERAs in AdvancedMD, processes paper EOBs, and reconciles bank deposits to the penny. Having the free PM supervise quality means zero posting discrepancies on our provider accounts."
"We recovered over $85,000 in denied Level 1 and Level 2 appeals for orthopedic surgery claims within our first quarter. Our assistant attaches operative notes, verifies medical necessity criteria, and tracks every timely filing window meticulously."
"Upwork freelancers couldn't distinguish a CO-97 denial from a PR-204 deductible balance, let alone navigate Availity. SageDoer matched us with an assistant who understood claim scrubbing and modifier rules immediately. The free PM management makes this 10x better than managing contractors myself."
Frequently Asked Questions
Addressing realistic concerns about HIPAA security, Business Associate Agreements (BAAs), payer hold times, and billing software compatibility.
Focus on Signing New Physician Practices. We'll Power Your Billing Operations.
Let's design a custom delegation plan for your eligibility verification queues, claim scrubbing, payment posting, and aging A/R recovery. Connect with our RCM operations team through your preferred channel:
Tell Us About Your Medical Billing Agency
Submit your requirements below and our dedicated project management team will connect with you promptly.