Treat More Patients.
We’ll Clear Inboxes, Fast-Track Prior Auths & Prep Charts.
End 9 PM "pajama time" charting, endless pharmacy refill voicemails, missing diagnostic lab results, and delayed insurance prior authorizations. Get an elite, HIPAA-certified Medical Virtual Assistant supervised by one dedicated Project Manager at zero extra cost.
< 24 Hrs
Prior Auth Turnaround
$0
Free Dedicated PM Oversight
15+ Hrs
Physician Time Saved / Week
100%
HIPAA & BAA Compliant
Dedicated Project Manager
Clinical Workflow Sentinel
Clinic Command · Live Patient Queue
Epic, Athenahealth, eCW & CoverMyMeds
Submitted clinical chart documentation and step-therapy history for GLP-1 agonist; secured approval in 3 hours.
Scrubbed Quest/Labcorp feeds; flagged 3 abnormal HbA1c/lipid panels with previous trends; staged normal results for 1-click doctor sign-off.
Verified maintenance antihypertensive medication compliance, confirmed last office visit date was within protocol, and staged e-refills.
Dedicated Medical Assistant (PMA)
$6 / Hour
Zero Pajama Charting
Full Focus on Patients
Fluent in Epic, Athenahealth, eCW, CoverMyMeds & Surescripts
Our virtual assistants understand the distinct operational workflows of busy medical practices: navigating clinical inboxes, drafting SOAP visit notes, resolving electronic prior authorizations, processing pharmacy refill queues, and tracking specialist referral loops. Zero training drag.
Hospital & Practice EHRs
EHR inbox management, chart prep, lab result routing, and clinical scheduling.
Prior Auth & E-Prescribe
Medication and imaging prior authorizations, step-therapy appeals, and pharmacy refills.
Patient Comms & Telehealth
HIPAA-compliant two-way SMS, appointment reminders, patient portal triage, and video rooms.
Diagnostics, Referrals & Security
Diagnostic lab portals, specialist referral loops, encrypted credential vaults, and secure VDIs.
What Your Medical Virtual Assistant Executes Daily
Stop drowning in administrative burden that pulls you away from direct patient care. Let your medical assistant handle the repetitive EHR clicks, documentation, and coordination heavy lifting.
EHR Inbox Management & Diagnostic Lab Triage
Physicians receive dozens of lab results, imaging reports, and portal messages every morning. Your VA reviews incoming feeds, matches normal findings for one-click physician sign-off, and flags critical abnormal values immediately.
- Sorting normal vs. abnormal lab panels (CBC, CMP, Lipid, Thyroid, A1c)
- Tagging previous trend values so physicians can evaluate changes instantly
- Indexing pathology and radiology diagnostic reports into appropriate patient charts
Electronic Prior Authorizations (Medications & Imaging)
Insurance prior authorizations delay vital patient therapies and consume hours of staff time. Your assistant submits clinical criteria through CoverMyMeds, Availity, and payer portals, attaches chart notes, and tracks approvals through completion.
- Submitting medication prior auths with step-therapy and clinical failure history
- Initiating diagnostic imaging prior auths (MRI, CT, PET, Echocardiograms) via eviCore
- Drafting physician appeal letters and peer-to-peer review scheduling packets
Prescription Refill Protocols & Pharmacy Inquiries
Pharmacy refill requests flood clinical queues daily. Following strict physician-approved standing protocols, your VA verifies patient compliance, checks the last office visit date, confirms required monitoring labs, and stages refill drafts.
- Screening Surescripts electronic refill requests against protocol rules
- Verifying routine monitoring labs (e.g., potassium for ACE inhibitors, liver panels)
- Staging pending e-refills in EHR for final 1-click physician authorization
Pre-Visit Chart Scrubbing & Scribe Note Staging
Walking into an unprepared chart wastes precious exam time. Your VA scrubs upcoming daily patient rosters 24 hours in advance—pulling recent ER visits, hospital discharge summaries, specialist consultation notes, and updating active medication lists.
- Pre-populating SOAP visit templates with chief complaint and vitals intake
- Reconciling medication lists and flagging duplicate prescriptions or gaps
- Flagging overdue preventive health measures (mammograms, colonoscopies, diabetic foot exams)
Closed-Loop Referrals & Records Acquisition
Patients fall through the cracks when specialist referrals aren't tracked. Your assistant coordinates with cardiology, oncology, orthopedic, and physical therapy practices, confirms consultations occurred, and retrieves consult notes.
- Transmitting clinical summaries, demographic sheets, and insurance cards to specialists
- Following up with specialist offices to harvest encounter notes and operative reports
- Closing referral loops in the EHR for HEDIS and MIPS quality compliance scoring
Patient Intake, Insurance Eligibility & Schedule Pacing
No-shows and ineligible insurance destroy practice profitability. Your assistant verifies real-time co-pays and deductibles before appointments, sends two-way SMS reminders, triages portal inquiries, and balances clinic appointment slots.
- Verifying real-time commercial, Medicare, and Medicaid insurance eligibility (RTE)
- Sending two-way interactive SMS confirmations via Klara or Spruce Health
- Managing waitlists to backfill last-minute appointment cancellations immediately
Four Steps to a Seamless Medical Back-Office
Doctors should not spend their evenings micromanaging unvetted overseas contractors who do not understand medical terminology, insurance formularies, or HIPAA safeguards. With SageDoer, a dedicated Project Manager oversees clinical workflows, accuracy audits, and turnaround SLAs at zero extra fee.
Submit Clinical Scope
Share your medical specialties (family medicine, pediatrics, cardiology, dermatology, functional medicine), daily patient volume, EHR stack (Epic, Athena, eCW), and back-office bottlenecks.
Execute BAA & Protocols
Your dedicated Project Manager executes mutual corporate NDAs and HIPAA Business Associate Agreements (BAAs), configures secure 1Password vaults for EHR sub-accounts, and standardizes clinic SOPs.
Dedicated Execution
Your VA processes prior authorizations, manages the EHR inbox, preps chart notes, and coordinates refills, while your dedicated PM audits accuracy and ensures clinic turnaround SLAs.
Pay Only for Output
Pay strictly for active productive working hours. Your Project Manager, account setup, and trained standby backup assistant coverage are 100% free with zero platform fees.
Why Physicians & Clinic Owners Choose SageDoer Over Solo Freelancers
Random gig marketplaces match you with unvetted generalists who confuse medical acronyms, mishandle sensitive patient records on unencrypted home computers, and vanish during busy clinic days. SageDoer provides an institutional managed solution.
| Clinical Operations Factor | Traditional Freelance Sites |
The Clear Winner: SageDoer
|
|---|---|---|
| Dedicated Project Manager | None. Physicians must audit every prior auth, verify lab routing, and manage shifts between seeing patients | Free Dedicated PM conducts daily quality audits, oversees task completion, and monitors clinic turnaround SLAs |
| Clinical & Healthcare Terminology Fluency | Zero. General freelancers do not understand medical necessity criteria, diagnostic lab units, or prescription refill rules | Healthcare-Trained Talent fluent in EHR navigation, SOAP note structure, prior auth workflows, and medical terms |
| HIPAA Security & PHI Protection | Severe Risk. Contractors handling unmasked patient records, Social Security Numbers, and chart notes on unsecured personal laptops | Enterprise BAA & HIPAA Shield with encrypted password vaults (1Password), role-based EHR access, and clean workstations |
| Platform Surcharges & Fees | 10%–20% Platform Cuts added on top of weekly contractor invoices, plus payment gateway markups | 0% Platform Fees. Flat, predictable hourly pricing with zero surprise overhead |
| Clinic Rush & Staff Coverage Reliability | High Flake Risk. Freelancers disappear unexpectedly, leaving inbox queues backed up and patient calls unanswered | Instant Standby Backup managed directly by your Project Manager so your practice operations never stall |
World-Class Medical Practice Support. Grounded Rates.
Scale your private practice, clinical specialty department, or telehealth clinic without taking on expensive domestic medical assistant payroll overhead. Dedicated Project Manager included free on every plan.
Part-Time
Ideal for independent medical clinics, solo physicians, and concierge practices needing daily EHR inbox triage, prior authorization submissions, and lab result routing.
Est. $560 USD / Month (4 Weeks)
- Pay only for hours of pure productive work
- Dedicated Project Manager included
- EHR inbox triage & lab results filing
- Zero setup fees, contracts or cancellation penalties
- No monthly platform memberships or surprise fees
- CoverMyMeds prior auths & pharmacy refill staging
Full-Time
Designed for high-volume physician practices, multi-provider medical groups, and expanding telehealth organizations managing heavy patient schedules, charts, and prior auth pipelines.
Est. $960 USD / Month (4 Weeks)
- Pay only for hours of pure productive work
- Dedicated Project Manager included
- Full clinical chart prep & SOAP scribe staging
- Zero setup fees, contracts or cancellation penalties
- No monthly platform memberships or surprise fees
- Closed-loop referrals, insurance verification & trained standby backup
Trusted by Medical Directors, Private Practitioners & Practice Managers
See how healthcare providers eliminate charting fatigue, clear insurance prior auth backlogs, and reclaim family evenings with SageDoer.
"I run a high-volume internal medicine practice seeing 22 patients a day. By 5 PM, my Athenahealth inbox used to hold 60+ items—prescription refills, normal lab results, and MRI prior auth requests. My SageDoer assistant scrubs the inbox by noon, flags abnormal labs, and stages refills according to my standing orders. I leave the office by 5:15 PM every single day now."
Dr. David Kessler, MD, FACP
Managing Physician, North Texas Internal Medicine (Dallas, TX)
"Prior authorizations for biologic medications and specialized MRIs were eating up our front-desk staff's entire schedule. Our SageDoer assistant handles all our submissions in CoverMyMeds and Availity. She tracks step-therapy requirements, attaches clinical notes, and follows up with payers proactively. Our approval rate is over 95% within 48 hours."
Dr. Elena Laurent, DO
Medical Director, Baystate Rheumatology Associates (Boston, MA)
"We operate a growing telehealth functional medicine clinic across four states. Coordinating Quest and Labcorp blood draws, collecting health history intake forms, and staging consultation notes in CharmHealth was overwhelming. Having our dedicated Project Manager oversee quality gives me complete confidence in our HIPAA compliance."
Dr. Marcus Reynolds, MD
Founder, Apex Integrative Health Group (Denver, CO)
"We were terrified of data security before hiring remote staff. SageDoer signed a comprehensive BAA immediately, established role-based access in eClinicalWorks via secure VPN, and enforced 1Password credentials. At $6/hr with zero platform markups, it’s the best operational investment our four-physician group has made in a decade."
Susan Thornton, CMPE
Practice Administrator, Piedmont Family Medicine (Atlanta, GA)
"I run a high-volume internal medicine practice seeing 22 patients a day. By 5 PM, my Athenahealth inbox used to hold 60+ items—prescription refills, normal lab results, and MRI prior auth requests. My SageDoer assistant scrubs the inbox by noon, flags abnormal labs, and stages refills according to my standing orders. I leave the office by 5:15 PM every single day now."
Dr. David Kessler, MD, FACP
Managing Physician, North Texas Internal Medicine (Dallas, TX)
"Prior authorizations for biologic medications and specialized MRIs were eating up our front-desk staff's entire schedule. Our SageDoer assistant handles all our submissions in CoverMyMeds and Availity. She tracks step-therapy requirements, attaches clinical notes, and follows up with payers proactively. Our approval rate is over 95% within 48 hours."
Dr. Elena Laurent, DO
Medical Director, Baystate Rheumatology Associates (Boston, MA)
Frequently Asked Questions
Everything you need to know about HIPAA compliance, Business Associate Agreements, EMR access boundaries, and dedicated Project Manager oversight.
Reclaim Clinical Time to Treat More Patients
Speak directly with our healthcare operations team about your clinic specialties, EHR software stack, daily encounter volume, and administrative bottlenecks.
Book a 30-Minute Practice Strategy Call
Directly on Calendly
WhatsApp Clinical Desk
+91 80170 67191 (WhatsApp)
Direct Clinical Inquiries Email
info@sagedoer.com
Strict HIPAA, HITECH & BAA Data Security Guarantee
You may also visit sagedoer.com/contact/ anytime.Submit Your Practice Scope
Fast matching with free dedicated Project Manager oversight.