Craft Distilleries, Artisan Spirits Brands & Regional Tasting Rooms

Master Still Operations & Grain Mashing While Your VA Handles TTB Reports, COLA Filings, Cask Tracking & Tasting Room Ops.

Master distillers, craft beverage founders, and production directors shouldn’t lose 25+ hours a week reconciling proof gallons on TTB Form 5110.28, resolving COLA label rejections, tracking angel's share cask evaporation in Whiskey Systems or Ekos, entering tasting room POS sales, or chasing distributor depletions. Delegate your operational compliance, excise calculations, barrel logs, and supplier purchase orders to a dedicated assistant supervised daily by a Project Manager at $0 extra management fee.

$6 - $7 / Hour

Pure productive hours

TTB & COLA Ready

Proof Gallons & Formulas

Free Project Manager

Excise math QA & audit prep

Book 30-Min Strategy Call WhatsApp Distillery Desk

4.9/5 Rating from craft bourbon distillers, botanical gin labs & regional rum houses

Zero Regulatory Drifts

distillops:ttb-ekos-batch-sync

Automate Spirits Back-Office Overhead

Stop letting qualified distillers waste production shifts crunching proof-gallon conversions, entering grain bills, typing out state liquor reports, and fixing label formatting rejections.

TTB Monthly Operational Reports: Compiling Production (5110.40), Storage (5110.11), and Processing (5110.28) reports and filing bi-weekly excise returns (Form 5000.24).
COLA & Formulation Submissions: Formatting label artwork, checking net contents, mandatory health warnings, proof standards, and submitting Formulas Online (FONL).
Cask Management & Barrel Tracking: Logging barrel fill dates, cooperage specs, char levels, rackhouse positions, proof adjustments, and angel's share depletion.
Tasting Room & Bottle Club Admin: Maintaining Square/Toast POS inventory, coordinating recurring subscription spirit clubs, and handling wholesale distributor PO orders.

Strict Bilateral NDA & Recipe Secrecy Ready in 24–48 Hours

> 25 Hrs

Weekly Still Time Reclaimed

More time for fermentation cuts, sensory tasting, botting runs & barreling

70%

Operational Cost Reduction

Compared to hiring domestic full-time compliance clerks or office managers

Management Fee

Dedicated Project Manager conducts daily proof-gallon and report verification

100%

Audit-Ready Compliance

Zero penalty risks on federal excise tax filings and monthly TTB books

Distillery Operations Engine

What Your Microdistillery Virtual Assistant Manages Daily

Your master distillers belong at the copper still, monitoring column temperatures, managing grain mashes, and perfecting sensory profiles. Let your assistant manage the federal filings, COLA portals, raw goods orders, and tasting room books.

TTB Monthly Reports & Excise Tax Returns

Federal compliance mistakes trigger crippling fines or bonded plant audits. Your assistant compiles monthly production logs, storage records, and processing movements, converting wine gallons to proof gallons across TTB Forms 5110.28, 5110.11, and 5110.40, and drafting bi-weekly or quarterly federal excise tax returns (Form 5000.24) under Craft Beverage Modernization Act (CBMA) reduced tax rates.

Balancing beginning vs. ending bulk spirits & cased inventories
Documenting proof adjustments, dump logs & redistillation recovery

COLA Approvals & TTB Formulas Online

Label rejections delay bottle launches and retail shipments. Your VA reviews packaging artwork against strict TTB regulations (font sizes for government health warnings, ABV statement formatting, class & type designations, country of origin, net contents), submits applications via COLAs Online, and prepares botanical or flavored liquor recipe disclosures on Formulas Online (FONL).

Pre-submission graphic reviews catching mandatory warning mismatches
Fast turnaround addressing TTB underwriter correction notices

Cask Tracking & Angel's Share Regauging

Whiskey, rum, and brandy aging represents your distillery's core valuation. Your assistant logs barrel fill runs in Whiskey Systems, Ekos, or Distill-X, cataloging cooperage suppliers, wood origins, char levels (Char #3/#4, toasted heads), rackhouse rungs, entry proofs, proof loss due to maturation, and scheduled dumping intervals for finishing staves.

Recording periodic barrel regauging & evaporation logs
Managing barrel adoption & private single-barrel reserve programs

Malt, Glassware & Botanical Sourcing

A missing grain shipment or delayed custom bottle pallet stops distillation dead. Your VA tracks reorder points for base grains (corn, malted barley, rye, wheat), specialized yeast strains, juniper and botanicals, custom glass bottles, cork closures, tamper-evident neck bands, and shipping cartons, issuing purchase orders and coordinating freight logistics.

Vendor pricing comparisons across malt houses and glass manufacturers
Bill of materials (BOM) cost tracking per bottled 750ml case

Tasting Room POS & Bottle Club Billing

Direct-to-consumer sales yield your highest profit margins. Your assistant reconciles daily Square, Toast, or Shopify tasting room sales, manages cocktail menu pricing, updates digital pour lists, runs quarterly spirits club allocations and credit card processing, coordinates member pickup manifests, and resolves failed payment dunning.

Quarterly bottle club release notifications and pickup scheduling
Tasting flight and merchandise inventory reconciliations

Wholesale Distribution & Depletion Tracking

Navigating three-tier wholesale requires relentless attention. Your assistant processes purchase orders from state liquor control boards or private distributors (RNDC, Southern Glazer's, Breakthru), issues commercial bills of lading, cross-references monthly depletion and inventory depletions in VIP/iDig, and verifies chargeback invoices and marketing billbacks.

Tracking distributor allocations, backorders & accounts receivable
State brand registration filings and territorial territory compliance

Distillery Tech Stack

Distillery Management, TTB Portals & POS Systems We Support

Zero training drag. Our virtual assistants are already experienced in craft beverage ERPs, government compliance systems, retail POS software, and distributor analytics platforms.

Whiskey Systems

TTB Logs & Cask Aging

Ekos

Brewery & Distillery ERP

TTB Pay.gov

Excise Tax & Report Filing

COLAs Online

TTB Certificate of Label

Formulas Online

FONL Botanical Recipes

ShipCompliant

Direct-to-Consumer Rules

Square / Toast

Tasting Room POS

Shopify

Bottle Club & Merch Hub

Fishbowl Inventory

Warehouse & Grain BOM

QuickBooks Online

Distributor Billing & P&L

VIP / iDig

Wholesale Depletion Data

1Password / Keeper

Encrypted Agency Vaults

How SageDoer Works

Turnkey Distillery Operations With Free Project Management

Never face a federal tax inquiry or let an unapproved label stall a seasonal bourbon release. We pair you with an assistant experienced in craft beverage mechanics, supervised daily by a Project Manager at zero extra cost.

Phase 1

Submit Requirements

Share your distillery's operational focus: annual proof-gallon volume, spirits produced (whiskey, gin, rum, vodka, RTD cocktails), software used (Whiskey Systems, Ekos), and primary admin bottlenecks.

Reach out via Call, Email, or WhatsApp

Phase 2

Finalise the Deal

Your assigned Project Manager executes a formal bilateral NDA, documents your proofing conversion tables, label templates, and establishes role-based access across TTB and ERP portals.

Zero setup or onboarding fees

Phase 3

Expert Execution

Your VA logs barrel movements, formats TTB operational reports, submits COLA applications, reconciles tasting room POS revenue, and tracks distributor orders under daily PM quality audits.

Free daily report QA & calculation audits

Phase 4

Pay Only for Output

You are billed strictly for your assistant's productive operational hours. Your Project Manager's daily oversight, task management, and backup plans are 100% free.

Simple, transparent USD invoicing

Your Dedicated Project Manager Protects TTB Compliance & Record Integrity

Worried about mathematical errors in bulk proof-gallon conversions, missed bi-weekly excise payment cutoffs, or rejected label artwork? Your dedicated PM double-checks tax calculations, audits monthly inventory reconciliations, verifies COLA submission files, and enforces strict operational accuracy before returns touch federal or state desks.

Meet Your Project Manager

The SageDoer Advantage

Unvetted Freelancers vs. The Managed Choice: SageDoer

Why craft microdistillers, whiskey blenders, and artisan spirits brands choose SageDoer over generic freelance gig platforms.

Key Operational Factor	Generic Freelance Boards & Upwork Contractors	The Smart Choice: SageDoer
Distillery Terminology & TTB Reporting Fluency	Unfamiliar with proof gallons, hydrometer temperature corrections, CBMA tax tiers, or Form 5110.28 lines	Pre-vetted in spirits operational accounting, TTB monthly reporting, barrel aging registers, and proofing calculations
Proprietary Recipes & Trade Secret Secrecy	Refuse to sign bilateral NDAs; risk of proprietary grain bills, botanical macerations, or distributor pricing leaking	Executed bilateral NDAs and encrypted password vaults protect 100% of mash bills, formulas, and client records
Dedicated QA & Supervisor Oversight	Zero oversight. Master distillers must personally re-check every spreadsheet formula, excise filing, and COLA form	Dedicated Project Manager audits monthly reporting books, verifies proof calculations, and checks label files for free
Pricing Transparency & Cost Structure	Unpredictable hourly rates marked up by up to 20% platform fees, sudden price hikes, and non-working hours	Predictable flat $6–$7/hr billed strictly for productive operational hours. Zero management fees or hidden surcharges
Federal Tax Filing Cutoff Reliability	Freelancer goes silent right when a bi-weekly excise tax return or monthly TTB deadline closes	Guaranteed backup assistance cross-trained on your specific distillery books to ensure 100% on-time submission
Cask Regauging & Loss Tracking Rigor	Generic contractors confuse wine gallons with proof gallons, introducing massive discrepancies into barrel ledger balances	Systematic verification protocols ensuring proof-gallon accuracy across barrel dumps, fills, blends, and bottling runs

Transparent Distillery Pricing

Predictable Hourly Rates for Craft Distilleries

Choose the exact operational bandwidth your barrel program or bottling cadence demands. Pay strictly for productive hours with zero long-term commitments.

Boutique Stills & Emerging Craft Brands

Part-Time

20 Hours Per Week

$7 / hour

Est. $560 USD / Month (4 Weeks)

Ideal for independent microdistilleries, single-still operations, and botanical spirit makers needing steady daily support for monthly TTB reports, COLA filings, and tasting room POS reconciliations.

Pay only for hours of pure productive work
Dedicated Project Manager included
TTB monthly operational reports & excise returns
COLA label submission & formula drafting
Zero setup or onboarding fees
Strict bilateral NDA & recipe secrecy

Get Started with Part-Time

MAXIMUM VALUE FOR ACTIVE DISTILLERIES

Production Distilleries & Multi-Brand Houses

Full-Time

40 Hours Per Week

$6 / hour

Est. $960 USD / Month (4 Weeks)

Engineered for busy production distilleries, regional whiskey aging facilities, and high-volume tasting room operations managing daily spirit transfers, barrel tracking, raw material ordering, and multi-state wholesale distribution.

Pay only for hours of pure productive work
Dedicated Project Manager included
Full barrel aging logs & angel's share regauging
Wholesale distributor invoicing & depletion audits
Zero setup or onboarding fees
Guaranteed internal backup coverage

Hire Full-Time Distillery Specialist

Preparing for an upcoming TTB bonded premises audit, expanding to new distribution states, or launching a spirit club? Chat directly on WhatsApp

Industry Testimonials

Trusted by Craft Distillers, Whiskey Blenders & Beverage Founders

See how microdistilleries eliminate federal paperwork backlogs, speed up label approvals, and run pristine barrel aging ledgers with SageDoer.

Craft Bourbon Distillery (Louisville, KY)

"We age over 900 barrels of bourbon and rye. Balancing our TTB Processing (5110.28) and Storage (5110.11) reports every month was taking our head distiller 4 full days away from the mash tun. Our SageDoer VA logs proof changes in Whiskey Systems, calculates our proof gallons, and prepares our excise returns. Our monthly reporting closes on day two now."

Cole Washington

Founder & Head Distiller, Iron Creek Bourbon

Botanical Gin & Vodka Lab (Portland, OR)

"Every time we release a seasonal gin with novel botanicals, TTB Formulas Online and COLA reviews used to stall our launches for weeks. Our assistant knows exact TTB font hierarchies, submits our recipe disclosures, and addresses underwriter requests immediately. Having the free Project Manager QA every label gave us massive peace of mind."

Evelyn Shaw

Co-Owner, Willamette Botanical Spirits

Artisan Rum & Agave House (Austin, TX)

"Managing our tasting room POS sales, 450-member barrel club shipments, and wholesale distributor orders across three states was burning out our hospitality manager. At $6/hr full-time, our SageDoer VA manages our quarterly club allocations, tracks distributor depletions, and audits glass inventory in Ekos. ROI is unmatched."

Mateo Rodriguez

Managing Partner, Solara Artisan Distillers

Farm-to-Bottle Single Malt (Traverse City, MI)

"We source local grains and needed rigorous traceability between farmer grain receipts, fermentation tank dumps, and aging cooperage records. Our assistant maintains our grain-to-glass batch logs and reconciles raw material invoices in QuickBooks. During our state agriculture and TTB audit, our books were completely flawless."

Thomas Harrington

Master Distiller, Great Lakes Grain & Spirit

Craft Bourbon Distillery (Louisville, KY)

Cole Washington

Founder & Head Distiller, Iron Creek Bourbon

Frequently Asked Questions

Questions About Hiring a Microdistillery Virtual Assistant?

Clear answers regarding TTB reporting, proprietary recipe confidentiality, ERP database access, and dedicated Project Manager oversight.

During Phase 2 onboarding, we establish role-based, least-privilege credentials. In distillery ERP platforms like Whiskey Systems, Ekos, or Fishbowl, your assistant is granted 'Data Entry' or 'Production Operations' permissions without master banking or configuration rights. For TTB Pay.gov, COLAs Online, and Formulas Online, you can add your VA as an authorized corporate user or preparer, or share restricted logins securely via encrypted vaults like 1Password or Bitwarden.

Yes. Our assistants understand distilled spirits calculations: converting wine gallons to proof gallons (WG × Proof / 100), accounting for hydrometer temperature corrections using official gauging tables, distinguishing bulk production from processing movements, logging barrel dumping and regauging losses, and populating TTB Monthly Report Forms 5110.28 (Processing), 5110.11 (Storage), and 5110.40 (Production) accurately.

All grain ratios, botanical maceration schedules, yeast strain notes, barrel aging cellar plans, supplier fee structures, and distributor agreements are legally protected under our comprehensive bilateral Non-Disclosure Agreement (NDA). Your assistant works on encrypted workstations with mandatory multi-factor authentication (2FA), and proprietary data is never downloaded to unencrypted local desktop drives.

Your dedicated Project Manager serves as your operational quality supervisor at $0 extra charge. The PM documents your distillery SOPs, audits monthly TTB reports for proof-gallon balancing errors before submission, verifies label artwork formatting prior to COLA uploads, tracks bi-weekly excise tax due dates, monitors distributor PO fulfillment, and arranges cross-trained backup coverage if your primary VA is sick or takes scheduled leave.

None whatsoever. You are billed purely for productive operational hours worked ($7/hr Part-Time, $6/hr Full-Time). You have complete flexibility to scale up hours during heavy seasonal bottling sprints or holiday release rushes, and scale down during quieter summer distillation runs without facing cancellation penalties or restrictive lock-ins.

Fast 2-Hour Response Time

Scale Your Distillery on Autopilot

Tell us about your distillery (annual proof-gallon volume, spirits produced, tasting room footprint, distribution footprint), active software (Whiskey Systems, Ekos, ShipCompliant, Square), or current TTB reporting bottlenecks. Our dedicated beverage practice manager will review your requirements and provide a tailored staffing proposal within 2 hours.

Direct Calendar Booking

Schedule 30-Min Strategy Call

Instant Chat & Voice Notes

+91 8017067191 (WhatsApp)

Direct Inquiries

info@sagedoer.com

100% Confidential. Mutual NDAs and encrypted credential vaults protect all mash bills, formulas, and TTB records.

Request Your Distillery Staffing Proposal

Submit your distillery details, annual production volume, and operational support needs below.

Or send a direct inquiry right away: Distillery Desk Online

Submit Inquiry to SageDoer