Scale Your Enterprise.
Eliminate the Administrative Drag.
Stop losing 20+ hours a week compiling MBE/MWBE recertification dossiers, updating corporate supplier diversity portals, tracking public RFP deadlines, and chasing invoices. Get a vetted business operations assistant supervised by your dedicated Project Manager at zero extra cost.
Win Contracts, Lead Teams, Drive Alpha
Single Dedicated Project Manager
Your PM coordinates all daily operations, audits certification packets, verifies timesheets, and enforces checklists.
Supplier Diversity & Procurement Fluency
Native proficiency in SAM.gov, SAP Ariba, Coupa, Certify.SBA.gov, NMSDC portals, and state diversity directories.
Strict Productive Time Billing
No inflated agency retainers or management percentages. Pay purely for productive minutes logged on your tasks.
Daily Native Fluency Across Essential Diversity, Procurement & Business Software
What Your Minority Business Virtual Assistant Executes Daily
Running an MBE, 8(a), or diverse enterprise means navigating endless supplier compliance, credential recertifications, and procurement portals. Delegate the operational grind to vetted specialists.
Certification Packaging & Recertification
Never let valuable diverse-supplier certifications expire. We assemble, update, and submit renewal documentation for MBE, WBE, DBE, 8(a), and HUBZone programs.
- ✔ Organizing annual tax returns, operating agreements & ownership proofs
- ✔ Tracking renewal milestones across NMSDC, WBENC & local city agencies
- ✔ Maintaining secure cloud document vaults with active certification badges
Supplier Diversity Portal Registrations
Fortune 500 corporations source diverse vendors through closed enterprise portals. We register your profile, maintain NAICS/UNSPSC codes, and refresh insurance documents.
- ✔ Managing profiles in SAP Ariba, Coupa, Supplier.io & VendorMate
- ✔ Uploading renewed COI certificates and updated capability statements
- ✔ Monitoring inbound sourcing requests from tier-1 prime contractors
RFP Monitoring & Capability Statements
Respond faster to prime subcontracting opportunities. We sweep bid boards (SAM.gov, state procurement feeds), cross-reference requirements, and assemble boilerplate bid packets.
- ✔ Formatting tailored 1-page capability statements with past performance
- ✔ Building compliance matrices for RFP mandatory requirements
- ✔ Assembling non-technical proposal sections, bios & team resumes
Diverse Business Grant Sourcing
Capture non-dilutive capital designed specifically for diverse enterprises. We maintain updated trackers of corporate foundations, MBDA initiatives, and municipal grant programs.
- ✔ Tracking rolling deadlines for FedEx, Comcast RISE, MBDA & state grants
- ✔ Pre-filling organizational profiles, revenue histories & EIN documents
- ✔ Logging post-submission progress and reporting deadlines in Airtable
Executive Calendar & Inbox Triage
Free up 15+ hours weekly from administrative back-and-forth. We manage your schedule across time zones, field client inquiries, and escalate VIP corporate partner communications.
- ✔ Scheduling client strategy calls, vendor reviews & board meetings
- ✔ Daily inbox filtering, prioritizing urgent prime contractor inquiries
- ✔ Travel booking, conference logistics & networking RSVP tracking
Prompt Pay Invoicing & Receivables
Protect your cash flow from sluggish enterprise AP departments. We generate compliant billing schedules, cross-reference contract deliverables, and politely follow up on aging invoices.
- ✔ Drafting invoices in QuickBooks/Wave with contract PO references
- ✔ Prompt Payment Act compliance reminders for federal/state subcontracts
- ✔ Reconciling 1099 contractor hours and subconsultant deliverables
How SageDoer Works for Minority Business Owners
From initial consultation to daily operational execution—completely hands-off with zero supervisory headache for you.
Phase 1: Submit Requirements
Share your business certifications, active client portals, administrative pain points, and target scope via WhatsApp, Form, or Email.
Phase 2: Finalise the Deal
Our dedicated project manager promptly meets with you to audit your compliance needs, review recurring SOPs, and establish security protocols.
Phase 3: Expert Execution
Your project manager coordinates your virtual assistants daily, quality-checking portal uploads, verifying timesheets, and auditing deliverables.
Phase 4: Pay Only for Output
We log and charge exclusively for the assistant's actual working time. Your dedicated project manager's supervision is 100% free.
Simple, Predictable Hourly Rates. No Retainers.
Pay strictly for hours of real business operational support. Your dedicated Project Manager's oversight is 100% free.
Part-Time
Perfect for solo founders managing certification renewals, supplier portals & weekly billing.
- ✔ Pay only for hours of pure work
- ✔ Dedicated Project Manager included
- ✔ Free management supervision
- ✔ Zero setup or onboarding fees
- ✔ No monthly membership charges
Full-Time
For growing diverse enterprises, active prime subcontractors & heavy RFP seasons.
- ✔ Pay only for hours of pure work
- ✔ Dedicated Project Manager included
- ✔ Free management supervision
- ✔ Zero setup or onboarding fees
- ✔ No monthly membership charges
Why Minority Business Owners Choose SageDoer
Freelance job boards pass all hiring, training, and supervision burden onto you. SageDoer delivers fully supervised execution.
| Feature | Traditional Freelance Platforms | The Smart Choice: SageDoer |
|---|---|---|
| Platform & Management Fees | Up to 40% in hidden markups, bidding, and memberships | 0% Hidden Fees. Pay strictly for hours worked. |
| Daily Team Management | You must juggle and supervise multiple freelancers | Dedicated Project Manager acts as your single point of contact |
| Quality Assurance | Hit-or-miss talent with unverified credentials | Internally vetted, rigorously trained premium experts |
| Hiring & Deployment Speed | Endless cycles of interviewing and testing candidates | Instant delegation. We immediately assign the right specialist. |
| Billing & Invoicing | Complex, multi-freelancer invoices with currency headaches | Simple, unified, centralised USD invoicing |
| Staff Turnover & Replacements | Start the hiring and training process all over again | Seamless internal replacements with zero workflow disruption |
Trusted by Certified MBE, MWBE & Federal Subcontracting Leaders
Hover over any card to pause the review stream
"Keeping our MBE and HUBZone certifications current used to take up my whole month of March. SageDoer's assistant compiled our corporate filings, financial disclosures, and notarized forms with zero defects. Recertified without a single request for clarification."
"We were registered across 14 different corporate diversity portals—Ariba, Coupa, Supplier.io—and half were expired. Our SageDoer VA updated every profile, refreshed our COIs, and logged three prime RFP inquiries in month two."
"Having a single dedicated Project Manager oversee our capability statements and invoice tracking at $6/hour has saved us over $60,000 annually compared to hiring an in-house operations coordinator. Absolute game changer."
"As an 8(a) federal subcontractor, we have strict compliance and Prompt Payment tracking requirements. SageDoer signed our mutual NDA immediately, and our assistant has maintained 100% on-time billing cycles."
Frequently Asked Questions
Clear answers on how our managed virtual assistants support minority business owners, diverse enterprises, and federal/state subcontractors.
Ready to streamline your business operations?
Tell us about your business, certification status (MBE, WBE, 8(a), DBE), target clients, and administrative bottlenecks. We’ll structure a tailored operational support workflow within 24 hours.
Request Your Operations Assistant
Fill out the quick form below. Our team responds within 2 hours.