Book More Campaigns.
Eliminate the Booking Desk Chaos.
Stop losing 20+ hours a week formatting composite cards, logging casting breakdowns, checking 1st and 2nd holds, updating model measurements, and reconciling shoot vouchers. Get a fashion-fluent agency assistant supervised by your dedicated Project Manager at zero extra cost.
Focus on Clients, Scouting & Top Talent
Single Dedicated Project Manager
Your PM coordinates all daily casting submissions, audits call sheets, verifies talent availability, and enforces agency SOPs.
Industry Booking Software Fluency
Native proficiency in Syngency, AgencyDirector, MainBoard, Casting Networks, Breakdown Services, and Models.com.
Strict Productive Time Billing
No inflated agency retainers or management cuts. Pay purely for productive minutes logged on your agency tasks.
Daily Native Fluency Across Essential Modeling, Booking & Casting Ecosystems
What Your Modeling Agency Virtual Assistant Executes Daily
Booking agents and agency directors should be scouting top faces, pitching luxury campaigns, and closing high-margin brand buyouts. Delegate the daily casting grind and admin paperwork to vetted specialists.
Casting Breakdowns & Self-Tape Triage
Never miss an urgent casting deadline. We monitor casting feeds, filter briefs matching model parameters (height, sizing, hair, eye color), submit digital packages, and request self-tapes.
- ✔ Monitoring Casting Networks, Breakdown Express & direct emails
- ✔ Assembling photo packages & digitals tailored to client briefs
- ✔ Chasing models for self-tape submissions with slate specifications
Comp Card Production & Portfolio Curation
Keep your model books fresh and commercially compelling. We format high-resolution composite cards in InDesign/Photoshop, update website portfolios, and catalog unretouched polaroids.
- ✔ Designing & updating PDF comp cards with verified measurements
- ✔ Uploading tear sheets and high-res campaign stills to Syngency
- ✔ Organizing clean cloud vaults of digitals, walk videos & polaroids
Option Checks, Holds & Call Sheets
Eliminate double bookings and shoot-day confusion. We track 1st, 2nd, and 3rd holds, verify travel availability, confirm booking releases, and dispatch detailed call sheets to models.
- ✔ Logging client option requests and checking calendar clearance
- ✔ Issuing formal booking confirmations and shoot logistics
- ✔ Relaying call times, wardrobe guidelines & location pins
Measurement Hygiene & Mother Agency Sync
Avoid wardrobe fitting disasters and international agency disputes. We conduct regular measurement check-ins, update sizing across casting platforms, and sync international co-placements.
- ✔ Updating bust/chest, waist, hips, shoe & inseam data
- ✔ Converting metric and imperial measurements for Paris/Milan/NY desks
- ✔ Coordinating mother agency splits and international placement files
Usage Rights, Buyouts & Contract Renewals
Protect your talent and maximize agency residuals. We log usage expirations (print, OOH, digital, TVC), flag unauthorized image reuse, and alert agents when buyout renewal windows open.
- ✔ Tracking 6-month, 1-year and multi-year licensing terms in Airtable
- ✔ Flagging territorial expansions (e.g. North America to Global web)
- ✔ Drafting buyout renewal notices and tracking contract signatures
Voucher Audits, Invoicing & Commission Runs
Ensure rapid, accurate payouts without cash flow leaks. We audit signed shoot vouchers against booking contracts, calculate agency commissions, and chase production accounting departments.
- ✔ Matching model signed vouchers against approved day rates & overtime
- ✔ Generating client invoices with 20% agency service fee breakdowns
- ✔ Reconciling Net-30/Net-60 receivables and 1099 talent disbursement statements
How SageDoer Works for Modeling Agencies
From initial consultation to daily booking desk operations—completely hands-off with zero supervisory headache for agency owners.
Phase 1: Submit Requirements
Share your agency focus (Commercial, High Fashion, Curve, Fit, Kids), active roster size, booking software (Syngency/AgencyDirector), and bottlenecks via WhatsApp, Form, or Email.
Phase 2: Finalise the Deal
Our dedicated project manager promptly meets with your team to review booking rules, comp card layout standards, NDA requirements, and hold notification protocols.
Phase 3: Expert Execution
Your project manager coordinates your virtual assistants daily, quality-checking comp card alignments, monitoring casting deadlines, and auditing voucher entries.
Phase 4: Pay Only for Output
We log and charge exclusively for the assistant's actual working time. Your dedicated project manager's supervision is 100% free.
Simple, Predictable Hourly Rates. No Retainers.
Pay strictly for hours of real booking desk operational support. Your dedicated Project Manager's oversight is 100% free.
Part-Time
Perfect for boutique agencies, developing boards, comp card updates & casting submissions.
- ✔ Pay only for hours of pure work
- ✔ Dedicated Project Manager included
- ✔ Free management supervision
- ✔ Zero setup or onboarding fees
- ✔ No monthly membership charges
Full-Time
For commercial & fashion agencies with active rosters, multiple booking tables & fashion week seasons.
- ✔ Pay only for hours of pure work
- ✔ Dedicated Project Manager included
- ✔ Free management supervision
- ✔ Zero setup or onboarding fees
- ✔ No monthly membership charges
Why Modeling Agencies Choose SageDoer
Freelance platforms force agency owners to waste time recruiting, vetting, and managing subcontractors. SageDoer delivers supervised industry execution.
| Feature | Traditional Freelance Platforms | The Smart Choice: SageDoer |
|---|---|---|
| Platform & Management Fees | Up to 40% in hidden markups, bidding, and memberships | 0% Hidden Fees. Pay strictly for hours worked. |
| Daily Team Management | You must juggle and supervise multiple freelancers | Dedicated Project Manager acts as your single point of contact |
| Quality Assurance | Hit-or-miss talent with unverified credentials | Internally vetted, rigorously trained premium experts |
| Hiring & Deployment Speed | Endless cycles of interviewing and testing candidates | Instant delegation. We immediately assign the right specialist. |
| Billing & Invoicing | Complex, multi-freelancer invoices with currency headaches | Simple, unified, centralised USD invoicing |
| Staff Turnover & Replacements | Start the hiring and training process all over again | Seamless internal replacements with zero workflow disruption |
Trusted by Boutique & Commercial Agencies Worldwide
Hover over any card to pause the review stream
"During New York Fashion Week casting, our desk handles over 200 submissions a day. Our SageDoer assistant formats comp cards, logs model measurements into Syngency, and tracks call sheets flawlessly. Saved our team at least 25 hours every week."
"We used to struggle with tracking buyout renewal dates across commercial campaigns. SageDoer's assistant built an automated tracking system that already netted us over $38,000 in territorial usage extensions this year alone."
"Having a single dedicated Project Manager oversee our voucher audits and client invoices at $6/hour has saved us over $65,000 compared to hiring an in-house booking coordinator. The accuracy is unmatched."
"Managing international placement files with mother agencies in London and Milan was giving us constant headaches with sizing conversions and portfolio links. SageDoer cleared our backlog in two weeks."
Frequently Asked Questions
Clear answers on how our managed virtual assistants support modeling agency owners, booking desks, and scouting teams.
Ready to streamline your agency's booking desk?
Tell us about your agency roster, booking software, casting volume, and current administrative bottlenecks. We’ll structure a tailored operational support workflow within 24 hours.
Request Your Modeling Agency Assistant
Fill out the quick form below. Our team responds within 2 hours.