Keep Scouting Talent & Closing Deals While We Route Tours, Advance Shows & Track Settlement Deposits
You got into live music representation to sign breakthrough acts, negotiate headline guarantees, and pack legendary venues—not to burn six hours every day logging holds into Prism, chasing talent buyer signatures, coordinating runner hotels, and auditing box office counts. Sagedoer provides vetted Music Agent Virtual Assistants supervised by a Dedicated Project Manager at zero extra cost. Route seamless tours and maximize your commission roster while we run your booking operations.
Trusted by indie booking agencies, boutique talent rosters & festival talent buyers
Master Tour synced. Drive times under 4.5 hrs; capacity 1,800 cap room targeted.
Tour Management, Routing & Deal Software We Operate Daily
From Master Tour, Prism, and Opendate to Chartmetric, Bandsintown, and DocuSign, our assistants integrate smoothly into your booking agency workflow.
Master Tour
Tour day sheets, travel itineraries, stage schedules, rooming lists & guest lists
Prism Live Music
Calendar avails, hold tracking, deal memos, split-point math & settlement reconciliation
Opendate
Venue booking management, contract signing, offer drafting & ticket tier tracking
Chartmetric
Geographic listener heatmaps, playlist conversion & market-demand tour routing
Pollstar Pro
Box office history, co-bill gross comparisons, promoter directories & festival dates
Bandsintown & Songkick
Publishing tour dates, ticketing link distribution, RSVP trackers & fan notifications
DocuSign & E-Sign
Executing standard AFM contracts, technical riders, hospitality riders & force majeure clauses
Artist Growth
Roster calendar centralisation, event budgets, merchandise accounting & vendor manifests
Airtable Routing Grids
Promoter contacts, hold status (H1/H2/H3), mileage radii & festival exclusivity clauses
QuickBooks & Escrow
Deposit invoices, 10-15% agency commission splits, W-9s & international tax withholding
Spotify for Artists
Monthly active listeners by city, live event tagging & algorithmic release syncing
Electronic Press Kits (EPK)
Distributing high-res promo photos, stage plots, input lists, bio copy & ad mats to talent buyers
What Does Your Music Agency VA Take Off Your Plate?
Stop getting bogged down by endless venue hold emails, missed deposit wires, and stage plot dispatches. Here is the operational engine your VA runs for you.
Venue Avails, Hold Management & Routing Math
Placing and managing venue holds (Hold 1, Hold 2, Hold 3) across club circuits, performing arts centers, and festivals. Mapping drive times, calculating bus/van mileage, and ensuring tour dates are logistically viable.
- Checking calendar avails in Prism and Master Tour
- Monitoring radius clause exclusivity zones between markets
- Challenging existing secondary holds with firm talent offers
Deal Memos, Performance Contracts & Riders
Generating custom contracts based on agreed performance deal structures (Flat Guarantee, Plus Deal, Versus Deal, Bonus Thresholds). Attaching technical stage plots, channel input lists, and hospitality riders.
- Issuing DocuSign envelopes to promoters and buyer reps
- Ensuring merchandise rate terms (80/20 soft, 90/10 hard) match
- Logging signed copies into shared central agency archives
Show Advancing & Day-of-Show Schedules
Advancing upcoming concert dates 2-4 weeks out with venue production managers. Confirming load-in times, soundcheck windows, lighting rigs, backline gear, runner availability, parking permits, and hotel rooms.
- Building Master Tour daily itineraries with addresses & contacts
- Confirming catering buyout amounts & dietary preferences
- Circulating guest list and VIP ticket allocations
Weekly Ticket Audits & Box Office Tracking
Collecting weekly ticket sales counts (Monday and Thursday box office drops) from AXS, Ticketmaster, Eventbrite, and venue ticketing reps. Spotting slow-selling dates to trigger marketing boosts.
- Tracking sold tickets against break-even split points
- Benchmarking pace against artist offset tour performance
- Alerting managers when VIP upgrades or secondary tiers sell out
Settlement Auditing, Escrow & Invoicing
Auditing night-of settlement sheets: checking allowable promoter expenses (sound/lights, security, catering, marketing deductions, facility fees) against the signed contract limits before final backend payouts.
- Invoicing 50% deposit advances 30 days prior to show
- Calculating agency 10% or 15% booking commissions
- Reconciling foreign withholdings and CWA tax exemptions
Promoter Outreach, EPK Kits & Tour Announce
Pitching supporting acts to regional promoters, distributing Electronic Press Kits (EPKs), and coordinating public tour announcement assets across Bandsintown, Songkick, Spotify Events, and venue websites.
- Distributing approved tour artwork, ad mats & PR releases
- Ensuring presale codes and on-sale dates align across ticket links
- Updating artist roster booking pitch decks & streaming stats
Why Talent Agents & Booking Agencies Choose Sagedoer Over Marketplace Freelancers
Live music deals require swift turnaround, contractual precision, and industry diplomacy. Hiring generic freelancers from Upwork leads to missed hold deadlines, erroneous rider specs, and compromised promoter relationships.
| Evaluation Metric | Traditional Platforms (Upwork, Fiverr) |
Sagedoer Managed VA
Smart Choice
|
|---|---|---|
| Platform & Management Fees | Up to 40% hidden markups, proposal tokens, and credit card currency charges. | 0% Hidden Fees. Pay strictly for hours worked at flat $6 or $7/hr. |
| Daily Team Management | You spend your peak agent negotiation hours explaining split-points, reviewing contracts, and micromanaging spreadsheets. | Dedicated Project Manager acts as your single point of contact. Daily routing calendars & contract tracking managed for you. |
| Quality Assurance & Industry Literacy | Unverified freelancers who confuse guarantees with backend splits, misread input lists, and insult major talent buyers. | Internally vetted, music-business-trained assistants. Rider attachments, deal memo numbers, and deposit invoices audited by your PM. |
| Hiring & Deployment Speed | Weeks reviewing 70+ irrelevant proposals while your artist's tour announce date is rapidly approaching. | Instant Delegation. Share your agency software and roster requirements; we assign the right specialist within 48 hours. |
| Billing & Invoicing | Scattered weekly credit card charges with unpredictable escrow holds and international transaction fees. | Simple, unified, centralised USD invoicing. Transparent time tracking logs every exact minute worked. |
| Staff Turnover & Tour Continuity | Freelancer suddenly disappears right when an 18-city amphitheater tour goes on sale. | Seamless internal replacements. Zero workflow disruption because your PM maintains standardized agency SOPs. |
From Requirement to Flawless Tour Operations in 4 Steps
Delegate your venue holds, performance contracts, show advancing, and deposit invoicing in 48 hours without reading dozens of resumes.
Submit Requirements
Share your specific project needs with us to get started. Choose your preferred channel to reach out: Email, Contact Form, or WhatsApp.
Finalise the Deal
Our dedicated project manager will promptly get back to you to review your goals, outline a tailored strategy, and finalise the partnership details.
Expert Execution
Your project manager takes full charge of the operations, getting the work done seamlessly and efficiently through our internal team of vetted experts.
Pay Only for Output
We log and charge exclusively for the virtual assistant's actual working time. Your dedicated project manager's supervision is completely free.
Simple, Transparent Pricing For Booking Agents & Agencies
No platform fees, no recruitment retainers, and no monthly membership penalties.
Part-Time
Ideal for boutique music agencies or solo booking agents managing 5 to 10 touring acts, needing regular holds, deal memos, and ticket audits.
Est. $560 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Full-Time
Complete multi-roster ownership: full national tour routing, contract drafting, show advancing, deposit tracking, and post-show settlements.
Est. $960 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision & standby replacement
- Zero setup or onboarding fees
- No monthly membership charges
What Music Agents & Agency Owners Say About Sagedoer
Hover over any card to pause the feed.
"Before Sagedoer, I was drowning in Master Tour day sheets, chasing promoter deposits, and logging ticket drops across 35 clubs. My VA handles every contract draft, tracks our holds in Prism, and advances every show. I booked 40 more tour dates this year without losing my mind."
"Having a dedicated Project Manager is huge. I didn't have to train my assistant on split-point formulas or how to audit unapproved hospitality deductions on settlement sheets—the PM verifies every deal memo before invoicing. At $6/hour full-time, this is the best operational ROI in my 12 years of booking."
"I used to pay a local booking coordinator $4,200/month plus health benefits, and she constantly let venue holds expire without warning. Sagedoer’s VA audits our hold calendars every single morning and sends automated reminders. Our deposit collection rate is at 100%."
"When routing an 18-date West Coast run, my VA pulled Chartmetric Spotify heatmaps to find the exact cities where our indie band has real ticket pull. That insight alone prevented three costly routing deadheads."
"Before Sagedoer, I was drowning in Master Tour day sheets, chasing promoter deposits, and logging ticket drops across 35 clubs. My VA handles every contract draft, tracks our holds in Prism, and advances every show. I booked 40 more tour dates this year without losing my mind."
"Having a dedicated Project Manager is huge. I didn't have to train my assistant on split-point formulas or how to audit unapproved hospitality deductions on settlement sheets—the PM verifies every deal memo before invoicing. At $6/hour full-time, this is the best operational ROI in my 12 years of booking."
"I used to pay a local booking coordinator $4,200/month plus health benefits, and she constantly let venue holds expire without warning. Sagedoer’s VA audits our hold calendars every single morning and sends automated reminders. Our deposit collection rate is at 100%."
"When routing an 18-date West Coast run, my VA pulled Chartmetric Spotify heatmaps to find the exact cities where our indie band has real ticket pull. That insight alone prevented three costly routing deadheads."
Frequently Asked Questions
Realistic answers for music agents, booking agencies, and talent managers.
Ready to Accelerate Your Tour Bookings & Stop Drowning in Logistics?
Book a call or send a quick message. Our dedicated project manager will review your agency software, current roster size, and pair you with a pre-vetted live music specialist at our flat rates ($6-$7/hr).
Tell Us About Your Agency & Roster
Share your current agency tools and primary tour routing bottlenecks below. Our PM will respond within 2-4 hours.