Heal More Patients & Grow Your Practice Without The Administrative Drag
Offload functional lab kit tracking (DUTCH, GI-MAP), Fullscript supplement dispensary refills, Practice Better/CharmHealth charting prep, patient intake triage, superbill generation, and recall scheduling to an expert, fully managed Virtual Assistant.
Up to 70%
Labor Cost Savings vs Local Clinic Receptionists
100% Free
Dedicated PM & HIPAA Workflow Supervision
$0 Hidden
Zero Setup, Platform, or Software Surcharges
Naturopathic Operations Guarantee
-
Seamless Functional Lab Coordination: Test kits ordered via Rupa Health or direct labs (Genova, Precision Analytical, Mosaic) with drop-ship tracking.
-
Dispensary Revenue Protection: Timely recommendation entry, refill approvals, and out-of-stock substitution alerts on Fullscript and Wellevate.
-
Immaculate Pre-Consultation Charting: Extensive health histories, lifestyle questionnaires, and outside blood panels organized before patient appointments.
-
Zero Supervisory Overhead: Your dedicated SageDoer Project Manager oversees task quality, HIPAA adherence, and daily assistant deliverables.
Software & Platforms We Master Daily
Your Virtual Assistant operates natively across integrative healthcare EHRs, virtual supplement dispensaries, functional lab portals, and billing platforms.
Practice Better
Client portal management, food/mood journal audits, lifestyle tracking & protocol sharingCharmHealth & Cerbo
Holistic EHR charting, encounter template setups, e-prescriptions & patient communicationsFullscript & Wellevate
Supplement recommendation entry, patient auto-refill management & dispensary analyticsRupa Health & Diagnostic Portals
DUTCH test, GI-MAP, Genova, Great Plains lab kit ordering & patient result indexingJane App & Acuity
Follow-up appointment booking, room schedule coordination & intake waiver complianceStripe & QuickBooks
Superbill creation (ICD-10/CPT), HSA/FSA receipt generation, packages & subscription duesEngineered for Naturopathic Doctors, Holistic Clinics & Functional Healers
Spend your valuable clinical hours analyzing root causes, designing individualized wellness plans, and connecting deeply with patients—not stuck tracking supplement shipments and filing lab PDFs.
Functional Lab Kit Ordering & Specimen Tracking
Ensure patients complete their diagnostic tests on schedule without delays. Your VA manages specialty lab orders and coordinates with diagnostic centers.
- Drop-shipping test kits via Rupa Health, Diagnostic Solutions, Precision Analytical & Genova
- Answering patient questions regarding fasting windows, collection instructions & lab drop-offs
- Downloading returned lab PDFs, indexing biomarkers, and filing into EHR patient charts
Fullscript & Wellevate Dispensary Management
Boost supplement compliance and protect dispensary revenue. Your VA builds patient recommendation plans and triages refill requests.
- Translating your clinical treatment notes into organized Fullscript or Wellevate recommendations
- Checking manufacturer backorders and suggesting pre-approved practitioner alternatives
- Following up on unpurchased supplement recommendations to support patient wellness plans
Comprehensive Patient Intake & Pre-Visit Prep
Ensure you step into every consultation with full clinical context. Your VA gathers lifestyle logs, medical records, and intake documentation.
- Reviewing multi-page functional medicine intake questionnaires, dietary logs & toxic burden forms
- Requesting prior medical records and imaging from conventional primary care providers
- Staging clinical templates in Practice Better, Jane App, or CharmHealth prior to visits
Patient Inquiry Triage & Portal Messaging
Protect your boundaries and prevent after-hours burnout. Your VA handles routine questions and routes critical medical inquiries to you.
- Triaging portal messages regarding supplement dosages, detox reactions & timing instructions
- Answering practice policy, package pricing, and consultation availability inquiries
- Escalating acute symptoms or adverse reactions according to established clinical SOPs
Superbill Creation & Fee-for-Service Billing
Ensure patients receive documentation for out-of-network insurance reimbursement without eating up your staff's billable time.
- Generating accurate itemized superbills with diagnosis codes (ICD-10) and service codes (CPT)
- Preparing compliant documentation for Health Savings Accounts (HSA) and FSA reimbursement
- Reconciling consultation packages, IV therapy series, and lab interpretation invoice payments
Recall Automation & Protocol Follow-Up Care
Prevent patients from slipping through the cracks between treatment phases. Your VA manages recall sequences and long-term protocol checkpoints.
- Booking 6-week and 12-week lab review sessions and protocol adjustment consults
- Following up with patients who have delayed re-testing their gut microbiome or hormone levels
- Maintaining treatment program completion metrics and gathering heartfelt Google reviews
Traditional Platforms vs. The Smart Choice
Compare the risks of unmanaged freelance gig boards against our fully supervised naturopathic and functional medicine assistant model.
| Comparison Matrix | Traditional Platforms | THE SMART CHOICE: SageDoer |
|---|---|---|
| Platform & Commission Fees | Up to 40% in hidden markups, bidding, and memberships | ✓ 0% Hidden Fees. Pay strictly for hours worked. |
| Daily Team Management | You must juggle, brief, and supervise multiple freelancers | ✓ Dedicated Project Manager acts as your single point of contact |
| Integrative Healthcare Literacy | Hit-or-miss talent with zero Fullscript, lab kit, or EHR awareness | ✓ Internally vetted, rigorously trained holistic healthcare specialists |
| Hiring & Deployment Speed | Endless cycles of interviewing and testing candidates | ✓ Instant delegation. We immediately assign the right specialist. |
| Billing & Invoicing | Complex, multi-freelancer invoices with currency headaches | ✓ Simple, unified, centralised USD invoicing |
| Staff Turnover & Replacements | Start the hiring and onboarding process all over again | ✓ Seamless internal replacements with zero workflow disruption |
How SageDoer Works For You
A specialized remote clinical operations workforce without the management overhead. Get started in four simple phases.
Submit Requirements
Share your practice specialties (hormone health, GI mapping, longevity, auto-immunity), current EHR platforms (Practice Better, CharmHealth, Jane), and administrative bottlenecks. Choose your channel:
Finalise the Deal
Our dedicated project manager will promptly get back to you to review your clinical workflows, establish strict HIPAA/PIPEDA confidentiality agreements, and finalise partnership details.
Expert Execution
Your project manager takes full charge of operations, overseeing lab kit orders, Fullscript entries, patient intake triage, and superbill generation through our internal team of vetted experts.
Pay Only for Output
We log and charge exclusively for the virtual assistant's actual working time. Your dedicated project manager's quality supervision is completely free.
Simple, Predictable Hourly Rates
No medical agency commission cuts. No multi-month retainers holding your practice budget hostage. Pay only for pure productive hours.
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
- Centralised time tracking & reporting
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
- Priority coverage & same-day lab result indexing
Trusted by Naturopathic Doctors & Functional Medicine Leaders
Here is how licensed NDs, functional nutritionists, and integrative clinic owners eliminate administrative burnout, improve patient compliance, and scale practice revenue with our managed virtual assistants.
"Managing Rupa Health test kit drop-ships and logging returned DUTCH and GI-MAP results was taking 10 hours every week. My SageDoer VA organizes incoming labs, tags biomarkers, and preps my Practice Better charts before consultations."
"Our Fullscript dispensary earnings grew by 35% in our first two months. My assistant sets up protocol templates, follows up on unfulfilled supplement recommendations, and flags out-of-stock items before patients even notice."
"The dedicated project manager supervision is phenomenal. When our primary VA took planned leave during a busy fall detox launch, SageDoer had a pre-briefed backup assistant handling our CharmHealth messaging without missing a single patient inquiry."
"We saved over $3,600 every month compared to hiring an on-site medical receptionist. Our superbills are generated immediately post-appointment, and our 12-week lab recall bookings are completely automated."
"Managing Rupa Health test kit drop-ships and logging returned DUTCH and GI-MAP results was taking 10 hours every week. My SageDoer VA organizes incoming labs, tags biomarkers, and preps my Practice Better charts before consultations."
"Our Fullscript dispensary earnings grew by 35% in our first two months. My assistant sets up protocol templates, follows up on unfulfilled supplement recommendations, and flags out-of-stock items before patients even notice."
"The dedicated project manager supervision is phenomenal. When our primary VA took planned leave during a busy fall detox launch, SageDoer had a pre-briefed backup assistant handling our CharmHealth messaging without missing a single patient inquiry."
"We saved over $3,600 every month compared to hiring an on-site medical receptionist. Our superbills are generated immediately post-appointment, and our 12-week lab recall bookings are completely automated."
Frequently Asked Questions
Real-world questions naturopathic doctors, functional medicine specialists, and holistic clinic directors ask before delegating practice operations.
HIPAA and PIPEDA compliance is non-negotiable in healthcare. We sign comprehensive Business Associate Agreements (BAAs) prior to starting. We recommend provisioning team access via role-restricted sub-accounts within your EHR (such as Practice Better, CharmHealth, or Jane App) and password vaults like 1Password or LastPass. Patient medical records, lab reports, and intake forms are never downloaded or stored on unauthorized local devices.
Yes. Your VA is trained in functional medicine lab logistics. They handle kit drop-shipments via Rupa Health or direct lab portals (Precision Analytical for DUTCH tests, Diagnostic Solutions for GI-MAP, Genova Diagnostics, Mosaic/Great Plains, and Cyrex). They track shipping numbers, provide patients with collection preparation reminders, download completed results, and file PDFs directly into corresponding patient charts.
Your VA converts your clinical recommendations into detailed digital protocols inside Fullscript or Wellevate. They ensure appropriate dosage instructions, frequencies, and duration notes are clearly recorded. They also triage patient refill requests, identify out-of-stock items, suggest pre-approved brand alternatives, and monitor refill compliance metrics.
Unlike unmanaged freelance gig websites where you waste hours reviewing mistakes, interviewing replacements, and monitoring time trackers, SageDoer provides an experienced Project Manager at zero extra cost. Your PM conducts pre-flight quality control on all charting prep and superbills, verifies lab intake tracking, monitors turnaround times, and guarantees pre-trained backup coverage if your assistant takes scheduled time off.
None at all. We take 0% of your consultation fees, supplement dispensary profits, or lab revenue. We charge zero platform fees, zero onboarding costs, and zero recruitment markups. You pay strictly for actual productive hours worked at a flat rate of $7/hour for part-time (20 hrs/wk) or $6/hour for full-time (40 hrs/wk). You can scale hours up during seasonal cleanses or new patient influxes and pause flexibly without penalties.
Ready to Scale Your Naturopathic Practice?
Schedule a quick 30-minute discovery call or send us your clinical workflow and EHR requirements. We will match you with a vetted naturopath virtual assistant and dedicated project manager immediately.
Submit Your Practice Needs
Fill out the short form below and our dedicated project manager will contact you within 2 hours.