Keep the Drill Bit Turning.
Eliminate Logistics, POB & IADC Drag.
Stop losing 25+ hours a week reconciling morning Daily Drilling Reports (DDR) in WellView, updating Personnel Onboard (POB) manifests in Vantage, dispatching hot-shot trucks, tracking rental tool demurrage, and auditing crew BOSIET certs. Get an oilfield-literate operations assistant supervised by your dedicated Project Manager at zero extra cost.
Focus on Well Control, Safety & Zero Non-Productive Time
Single Dedicated Project Manager
Your PM audits DDR data consistency, coordinates crew crew-change flights, tracks hot-shot deliveries, and enforces operational SOPs.
Drilling & Logistics Stack Fluency
Native proficiency in WellView, OpenWells, Pason EDR, Vantage POB, SAP PM/MM, Maximo, IADC Tour Sheets, and RigData.
Strict Productive Time Billing
No inflated technical agency markups or onshore payroll bloat. Pay purely for productive minutes logged on drilling support.
Daily Native Fluency Across Essential Wellsite Reporting, EDR, ERP & Crew Logistics Platforms
What Your Oil Rig Operations Virtual Assistant Executes Daily
Rig Managers, Toolpushers, and Drilling Superintendents must dedicate their critical focus to bottom-hole assembly (BHA) runs, well control integrity, casing operations, and preventing costly Non-Productive Time (NPT). Delegate the relentless morning paperwork, hot-shot logistics, personnel flight manifests, and rental demurrage tracking to vetted operations specialists.
DDR Collation & IADC Tour Sheet Verification
Ensure morning reports to the operator's drilling superintendent are delivered cleanly by 06:00. We reconcile electronic IADC tour sheets from Pason with mud engineer logs, BHA footage, bit wear codes, and operational event time breakdowns in WellView or OpenWells.
- ✔ Collation of 24-hour drilling summaries, ROP, WOB & mud weights
- ✔ Auditing IADC code time distributions (drilling, tripping, casing, NPT)
- ✔ Formatting Daily Drilling Reports (DDR) for operator morning calls
POB Rosters & Crew Change Flight Manifests
Eliminate offshore bed shortages and helicopter seat chaos. We maintain daily Personnel Onboard (POB) headcounts in Vantage, coordinate hitch rotations (14/14, 21/21, or 28/28), verify bed allocations with camp bosses, and build heli/boat travel manifests.
- ✔ Updating offshore POB tracking systems and lifeboat muster assignments
- ✔ Coordinating helicopter seat bookings & crew shore-base van transfers
- ✔ Tracking third-party service tech arrivals (wireline, cementers, directional)
Material Transfers (MTR) & Supply Vessel Staging
Keep critical casing, drill pipe, barite, and subsea spares moving without dock bottlenecks. We draft Material Transfer Requests (MTR), track expedited hot-shot trucking from supply hubs (Houston, Lafayette, Aberdeen), and coordinate offshore supply vessel (OSV) deck space.
- ✔ Issuing MTRs for backloaded tubulars, scrap, and spent drilling mud
- ✔ Tracking hot-shot trucking ETA to docks with driver manifests
- ✔ Auditing hazardous material dangerous goods (DG) manifests for boat runs
Rental Tool Logging & Demurrage Control
Save tens of thousands in unauthorized tool standby and rental overages. We log arrival and release timestamps for third-party rental equipment (directional MWD/LWD collars, fishing jars, reamers, testing manifolds) and flag idle tools for prompt backload.
- ✔ Tracking rental tool on-hire / off-hire delivery and release tickets
- ✔ Auditing standby daily rates against master service agreements (MSAs)
- ✔ Coordinating prompt backloads to prevent unnecessary daily demurrage
HSE Audits, IADC Safety Logs & Cert Verification
Ensure full compliance with BSEE, OSHA, and IADC safety guidelines. We audit crew certification expiration dates (BOSIET/HUET, IADC WellSharp, TWIC, Offshore Medicals), log daily safety meeting minutes, compile STOP/hazard observation cards, and format drill records.
- ✔ Tracking mandatory certification renewals across drilling & marine crews
- ✔ Logging weekly fire/abandon rig drill records & BOP pressure test logs
- ✔ Collation of BBS (Behavior-Based Safety) cards and safety meeting rosters
SAP PM / Maximo Maintenance & Requisitions
Keep top drives, mud pumps, iron roughnecks, and drawworks certified. We enter mechanic and electrician hours into SAP PM or Maximo, close scheduled preventative maintenance (PM) work orders, log engine run-hours, and create purchase requisitions.
- ✔ Closing completed daily/weekly/monthly PM work orders in SAP or Maximo
- ✔ Creating purchase requisitions (PR) for critical rig consumables & filters
- ✔ Logging critical path equipment run-hours (generators, mud pumps, top drive)
How SageDoer Works for Oil Rig Managers
From morning DDR collation to crew change flight manifests—completely managed with zero supervisory overhead for rig managers and drilling superintendents.
Phase 1: Submit Requirements
Share your rig type (land rig, jack-up, semi-submersible, drillship), current reporting tools (WellView, OpenWells), POB rotation cycles, and main administrative bottlenecks via WhatsApp, Form, or Email.
Phase 2: Finalise the Deal
Our dedicated project manager meets with you to review your reporting deadlines, executes a comprehensive Non-Disclosure Agreement (NDA), and establishes role-based user access controls.
Phase 3: Expert Execution
Your project manager coordinates your virtual assistant daily, spot-checking DDR numbers, auditing POB manifests, verifying hot-shot deliveries, and ensuring error-free reporting.
Phase 4: Pay Only for Output
We log and charge exclusively for the assistant's actual working hours. Your dedicated project manager's compliance and operational supervision is 100% free.
Simple, Predictable Hourly Rates. No Retainers.
Pay strictly for hours of real drilling administrative and logistics support. Your dedicated Project Manager's oversight is 100% free.
Part-Time
Perfect for single-rig operations, workover units, or drilling consultants needing daily DDR entry and weekly crew rotation manifests.
- ✔ Pay only for hours of pure work
- ✔ Dedicated Project Manager included
- ✔ Free management supervision
- ✔ Zero setup or onboarding fees
- ✔ No monthly membership charges
Full-Time
For multi-rig offshore platforms, continuous deepwater programs, busy drilling contractors, and high-volume upstream operations.
- ✔ Pay only for hours of pure work
- ✔ Dedicated Project Manager included
- ✔ Free management supervision
- ✔ Zero setup or onboarding fees
- ✔ No monthly membership charges
Why Oil Rig Managers Choose SageDoer
Oilfield staffing agencies charge massive markups and generic freelance boards force busy superintendents to micromanage unvetted freelancers. SageDoer delivers fully supervised technical support.
| Feature | Traditional Staffing / Freelance Boards | The Smart Choice: SageDoer |
|---|---|---|
| Placement & Platform Fees | Up to 40% in hidden platform markups, recruiting fees, and monthly subscriptions | 0% Hidden Fees. Pay strictly for hours worked. |
| Daily Team Management | You must supervise remote workers while managing active drilling and toolpusher operations | Dedicated Project Manager acts as your single point of contact |
| Quality Assurance | Hit-or-miss talent with no background in IADC codes, WellView, POB, or SAP PM | Internally vetted, rigorously trained upstream operations specialists |
| Hiring & Deployment Speed | Endless interviewing cycles during acute rig mob/demob administrative backlogs | Instant delegation. We immediately assign the right specialist. |
| Billing & Invoicing | Complex, multi-freelancer invoices with currency headaches for company accounting | Simple, unified, centralised USD invoicing |
| Staff Turnover & Replacements | Start the hiring and onboarding process all over again when an assistant quits | Seamless internal replacements with zero wellsite reporting disruption |
Trusted by Drilling Contractors, Offshore Superintendents & E&P Operators
Hover over any card to pause the review stream
"Reconciling our morning Daily Drilling Report in WellView before the 6:00 AM operator call used to take up my whole night. My SageDoer assistant balances Pason EDR hours, checks mud weight logs, and enters BHA specs flawlessly. It freed me up to actually manage the drill floor!"
"Tracking POB in Vantage and booking helicopter flights for 140 crew members on our Gulf of Mexico semi-submersible was an absolute nightmare. SageDoer ensures every passenger has valid BOSIET, HUET, and OGUK medicals before they hit the heliport. Zero flight seats wasted."
"We were losing tens of thousands on third-party directional drilling tool rental standby. Our assistant logs release tickets the minute tools are out of the hole and coordinates hot-shot trucks for immediate return. Having a dedicated PM at $6/hour has saved us over $70,000 this year."
"Logging daily maintenance hours in SAP PM for our mud pumps and top drive used to fall behind during fast drilling sections. Our SageDoer assistant closes work orders, logs engine run-hours, and manages spare parts PRs seamlessly. Indispensable wellsite support."
Frequently Asked Questions
Clear answers on how our managed virtual assistants support rig managers, toolpushers, and offshore drilling superintendents.
Ready to streamline your drilling operations?
Tell us about your rig count, software stack (WellView, OpenWells, Pason, SAP), crew rotation schedule, and primary administrative bottlenecks. We’ll structure a tailored oilfield support workflow within 24 hours.
Request Your Oil Rig Virtual Assistant
Fill out the quick form below. Our operations team responds within 2 hours.