Hire A Virtual Assistant For Your Online Course & Academy.
Stop losing 25+ high-leverage teaching hours each week editing video filler words in Descript, uploading modules to Kajabi and Skool, typesetting Canva PDF student workbooks, answering repetitive student login tickets, and chasing failed installment payments in Stripe. SageDoer delivers trained online course operations virtual assistants supervised by a Dedicated Project Manager. We stage curriculum modules, moderate Circle communities, build Kit automation tags, and produce live Zoom masterclasses starting at just $6/hour.
The SageDoer Course Pod
LMS Module Staging & Asset Linking
Upload videos to Kajabi, Skool, or Teachable, embed Wistia players, add timestamps, and organize course attachments.
Descript Video Slicing & Canva Workbooks
Cut filler words and tangents, generate accurate transcripts, and typeset interactive fillable student PDFs in Canva.
Student Community & Dunning Recovery
Moderate Skool and Circle student questions, welcome new enrollees, and recover failed Stripe subscription installments.
Trained in the LMS Portals, Community Hubs, and Video Tools You Rely On Daily
Our virtual assistants already understand learning management systems, video hosting permissions, drip email funnels, student gamification, and subscription retention. Zero learning curve.
Kajabi
LMS, Products & Pipelines
Skool
Community & Classroom Sets
Circle.so
Spaces & Cohort Chat Pods
Teachable
Course Curriculum Staging
Descript
Video Slicing & Transcripts
Kit (ConvertKit)
Drip Emails, Tags & Broadcasts
Canva Pro
Slide Decks & PDF Workbooks
ActiveCampaign
Complex Student Automations
Vimeo / Wistia
Secure Video Hosting & Embeds
ThriveCart / Stripe
Checkouts & Dunning Recovery
Thinkific
Student Quizzes & Certs
Make / Zapier
Webhook Course Automations
What An Online Course Virtual Assistant Does Everyday
From cutting raw footage in Descript and setting up lesson modules in Kajabi or Skool to answering student portal tickets, managing launch day dunning, and designing Canva worksheets.
Lesson Module Staging & Formatting
Upload formatted lesson text, video embeds (Wistia/Vimeo), audio recordings, and downloadable action guides into Kajabi, Teachable, Thinkific, or Skool.
- Configure module hierarchy and lesson titles
- Set up scheduled drip access by enrollment date
- QA video playback and download links across browsers
Quizzes, Homework & Certificates
Build knowledge-check multiple-choice quizzes, grade basic assignments, and set up automated completion certificate generation upon 100% course finish.
- Configure minimum passing percentage scores
- Design branded completion certificates in Canva
- Track student homework submission compliance
Cohort Milestones & Access Permissions
Manage student tier permissions (VIP masterminds, alumni libraries, bonus sprints). Grant or revoke portal permissions based on subscription status.
- Grant course bundle offers and upsell unlocks
- Coordinate cohort start-date welcome sequences
- Revoke expired trial and churned student access
Descript Video Slicing & Audio Cleanup
Remove "um"s, awkward pauses, and tangents from your raw Loom, Zoom, or studio recordings in Descript. Clean background noise and export 1080p lessons.
- Strip filler words, mouth clicks, and room hum
- Generate clean, keyword-accurate SRT subtitles
- Add intro/outro bumper branding cards
Canva Interactive Student Workbooks
Typeset professional 15–40 page companion workbooks, cheat sheets, SOP templates, and fillable PDF checklists in Canva Pro aligned with your academy brand.
- Interactive digital fillable PDF form fields
- High-resolution 300 DPI print-ready formats
- Lesson summary infographics and framework models
Presentation Slides & Social Shorts
Polish raw Keynote or Google Slides for your live teaching webinars and extract 30–60 second "golden nugget" clips for YouTube Shorts, Reels, and TikTok.
- Slide layout alignment, typography, and contrast QA
- 9:16 vertical video clipping with animated captions
- YouTube chapter timestamp formatting
Skool & Circle Community Moderation
Keep your student hub vibrant: welcome incoming members, prompt weekly introduction posts, tag course lessons in answer threads, and enforce community rules.
- Prompt answers to logistical questions under 15 mins
- Post weekly wins threads and accountability check-ins
- Filter spam and remove unauthorized sales pitches
Student Helpdesk & Technical Support
Resolve password resets, missing download links, expired session cookies, and portal navigation inquiries politely via your support inbox or Zendesk/HelpScout.
- First-contact resolution for login bottlenecks
- Maintain comprehensive support macro response scripts
- Escalate deep pedagogical questions to you cleanly
Testimonial & Case Study Harvesting
Identify student breakthrough wins in community channels, send friendly feedback forms, and extract high-converting quotes for your sales pages.
- Screenshot student wins and organize in Airtable
- Request video review uploads in Senja or VideoAsk
- Secure formal marketing permission waivers
Failed Installment Recovery & Dunning
Courses offering multi-pay plans (e.g., 3x $497) lose up to 20% in failed recurring card rebills. Your assistant audits Stripe daily and recovers lost revenue.
- Send courteous card-update reminder emails and SMS
- Restrict LMS access for accounts 14+ days delinquent
- Reconcile net payments and refund request policies
Live Zoom & Masterclass Production
Serve as your virtual producer during live cohort coaching calls and promotional launch webinars: manage waiting rooms, drop resource links in chat, and mute audio.
- Coordinate Zoom breakout rooms for workshop exercises
- Queue attendee questions for open Q&A sessions
- Upload processed replay videos to course vault in 12h
Email Tagging & Launch Sequence Setup
Schedule promotional broadcast emails, test checkout order bumps, verify countdown timers, and manage student tagging in Kit (ConvertKit) or ActiveCampaign.
- Exclude enrolled buyers from promotional sales emails
- Test cart URLs, coupon codes, and ThriveCart upsells
- Configure automated webhook delivery in Zapier/Make
A Frictionless 4-Phase System Built For Online Course Creators
No interviewing dozens of generic freelancers who don't know the difference between a drip schedule and an order bump or how to format a workbook. Our structured system guarantees rigorous execution overseen by your dedicated project manager.
Submit Requirements
Share your specific project needs with us to get started. Choose your preferred channel to reach out: Email, Contact Form, or WhatsApp.
Finalise the Deal
Our dedicated project manager will promptly get back to you to review your goals, outline a tailored strategy, and finalise the partnership details.
Expert Execution
Your project manager takes full charge of operations, getting the LMS staging, video edits, and student support done seamlessly through our internal team.
Pay Only for Output
We log and charge exclusively for the virtual assistant's actual working time. Your dedicated project manager's supervision is completely free.
Why Course Creators Fire Upwork and Choose SageDoer
Random freelancers drop the ball on launch day, breach unpublished video confidentiality, and vanish when support tickets spike. SageDoer delivers a fully managed course operations desk.
| Key Dimension | Traditional Platforms (Upwork / Fiverr) | The Smart Choice SageDoer |
|---|---|---|
| Platform & Management Fees | Up to 40% in hidden markups, bidding, and memberships | 0% Hidden Fees. Pay strictly for hours worked. |
| Daily Team Management | You must juggle and supervise multiple freelancers | Dedicated Project Manager acts as your single point of contact |
| Quality Assurance | Hit-or-miss talent with unverified LMS and video editing skills | Internally vetted, rigorously trained course operations specialists |
| Hiring & Deployment Speed | Endless cycles of interviewing and testing candidates | Instant delegation. We immediately assign the right specialist. |
| Billing & Invoicing | Complex, multi-freelancer invoices with currency headaches | Simple, unified, centralised USD invoicing |
| Staff Turnover & Replacements | Start the hiring and training process all over again | Seamless internal replacements with zero course launch downtime |
Transparent, Fair Hourly Pricing
Pay strictly for hours of actual output. Your dedicated project manager's supervision, task assignment, and quality control are completely free.
20 Hours Per Week
Ideal for solo educators and creators needing weekly lesson module staging, Descript video trimming, student inbox triage, and Canva workbook formatting.
40 Hours Per Week
Your complete digital academy operations back office. Runs daily multi-module uploads, Skool/Circle moderation, live Zoom production, launch email tags, and failed payment dunning.
In-House Course Manager vs SageDoer
A full-time course operations manager or digital academy coordinator in the US/UK commands $4,200 - $5,800/mo plus employer benefits. SageDoer runs your entire course operations desk for $960/mo.
Trusted by 7-Figure Course Creators, Cohort Directors & Education Founders
See how our managed virtual assistants help online course creators eliminate tech overwhelm, streamline video assets, and boost student completion rates.
"We run a 6-week live cohort program with 350 active students on Skool and Kajabi. Before SageDoer, I spent 20 hours a week slicing Zoom replays in Descript and answering password resets. My VA uploads replays overnight and moderates questions. Our student completion rate reached 84%!"
Julianna Hayes
Founder, The Copywriting Accelerator (Austin, TX)"The Dedicated Project Manager makes all the difference. She documented our entire course launch SOP, coordinates our live masterclasses in Zoom, and recovered $6,800 in failed Stripe 3-pay installments without damaging relationships."
Marcus Kendrick
Director, Growth Marketer Academy (London, UK)"My Canva workbooks and slide decks look stunning now. Students constantly rave about how clean our lesson action guides are. Having an expert $6/hour managed VA frees me up to record fresh modules and scale my business."
Seraphina Laurent
Creator, Product Design Mastery (Toronto, Canada)"I used to hire random Upwork freelancers who messed up my Kit automation tags, leaked unreleased videos, and vanished right before cart-close. SageDoer's managed team understands the creator economy inside out. Flawless execution on Kajabi and ThriveCart."
David Reynolds
Executive Coach & Online Course Host (San Diego, CA)Frequently Asked Questions
Straightforward answers for online course creators, cohort academy directors, and digital education founders.
Hand Off Your Course Admin to a Trained Specialist
Tell us about your learning platform (Kajabi, Skool, Teachable, Circle), upcoming cohort launch dates, student volume, or administrative bottlenecks. Your dedicated project manager will review your setup and prepare an operational plan within 12 business hours.
Schedule 30-Min Strategy Call
Pick a direct time with our education operations lead
calendly.com/samratpal01/30minWhatsApp Instant Chat
Fast answers via mobile messaging
+91 80170 67191Direct Email
Send course outlines or curriculum specifications
info@sagedoer.comTell Us About Your Online Course & Academy
Our dedicated project manager will review your technical requirements and reply within 12 business hours.