Scale Student Enrollments.
Eliminate Course Operations Drag.
Stop losing 25+ hours a week formatting lesson modules in Kajabi, resolving "login not working" student tickets, trimming Zoom call replays, moderating Skool or Circle communities, and chasing failed Stripe dunning rebills. Get an education-literate assistant supervised by your dedicated Project Manager at zero extra cost.
Focus on High-Impact Teaching, Content & Growth
Single Dedicated Project Manager
Your PM supervises curriculum staging, audits student onboarding sequences, enforces turnaround SLAs, and monitors support tickets.
LMS & Community Stack Fluency
Daily native proficiency in Kajabi, Skool, Teachable, Thinkific, Circle.so, ActiveCampaign, ConvertKit (Kit), Zoom, and Loom.
Strict Productive Time Billing
No inflated agency markups or hiring risk. Pay purely for productive minutes logged on student support and portal operations.
Daily Native Fluency Across Essential Course, Community, Email & Video Platforms
What Your Online Education Virtual Assistant Executes Daily
Course creators and bootcamp educators are hired for their expertise, live coaching, and high-ticket insights—not to spend four hours exporting Zoom recordings, tagging ActiveCampaign leads, or troubleshooting course password logins. Delegate the daily implementation grind to vetted operations assistants.
LMS Curriculum Staging & Video Uploads
Keep your member curriculum pristine. We upload and format video lessons into Kajabi, Skool, Teachable, or Thinkific, write lesson summaries, format downloadable PDF workbooks, and configure drip schedules.
- ✔ Uploading video lectures, audio files, and timestamps
- ✔ Embedding action checklists, Notion templates & Canva workbooks
- ✔ Setting up automated module drip cadences based on enrollment date
Community Moderation & Student Onboarding
Foster high completion rates and an active culture. We welcome new cohort members in Skool or Circle.so, answer onboarding setup questions, delete spam, and curate weekly win highlights.
- ✔ Welcoming new students and guiding them through start-here modules
- ✔ Moderating Circle, Skool, Discord, or Facebook group threads 7 days a week
- ✔ Spotlighting student milestones and managing gamification points
Live Cohort Sessions & Replay Post-Production
Deliver stress-free live mastermind and coaching calls. We schedule Zoom recurring links, send calendar invites, manage chat and spotlight speakers during live sessions, and upload clean replays within 2 hours.
- ✔ Managing Zoom waiting rooms, chat links, and breakout rooms live
- ✔ Trimming dead air at the beginning and end of cloud recordings
- ✔ Generating AI timestamp summaries (Descript/Loom) and publishing replays
Student Support Desk & Password Triage
Eliminate negative student churn from technical roadblocks. We resolve login issues, reset passwords, grant missing course entitlements, and process refund inquiries following your strict policy.
- ✔ Answering student support tickets in Zendesk, Help Scout, or Gmail
- ✔ Resolving access permissions, missing offer unlocks & SSO errors
- ✔ Handling membership cancellation requests and pause inquiries
ActiveCampaign & ConvertKit Automation Hygiene
Ensure your marketing funnels communicate accurately. We schedule promotional email broadcasts, audit evergreen welcome sequences, test countdown timer links, and clean up unengaged subscribers.
- ✔ Setting custom tags based on module completion & webinar attendance
- ✔ Formatting weekly newsletters with clean formatting and preview tests
- ✔ Auditing Zapier / Make webhook payload triggers between cart and CRM
Stripe Dunning, Failed Payments & Churn Recovery
Recapture thousands in lost recurring membership and split-pay revenue. We monitor failed subscription charges in Stripe or ThriveCart, send customized recovery emails, and update expired cards.
- ✔ Monitoring failed recurring installment payments in Stripe & PayPal
- ✔ Reaching out with friendly card update links before revoking access
- ✔ Managing affiliate commission payouts and tracking referral codes
How SageDoer Works for Online Education Businesses
From curriculum upload to student graduation—completely managed with zero supervisory overhead for course creators and academy owners.
Phase 1: Submit Requirements
Share your course platforms (Kajabi, Skool, Teachable), student support volume, live cohort schedule, and primary administrative bottlenecks via WhatsApp, Form, or Email.
Phase 2: Finalise the Deal
Our dedicated project manager meets with you to review your student support SOPs, executes mutual NDAs protecting your curriculum IP, and establishes role-based admin seats.
Phase 3: Expert Execution
Your project manager coordinates your virtual assistant daily, spot-checking video uploads, reviewing support ticket responses, verifying automations, and ensuring deadlines are met.
Phase 4: Pay Only for Output
We log and charge exclusively for the assistant's actual working hours. Your dedicated project manager's quality assurance and operational supervision is 100% free.
Simple, Predictable Hourly Rates. No Retainers.
Pay strictly for hours of real education operations support. Your dedicated Project Manager's oversight is 100% free.
Part-Time
Perfect for solo course creators and boutique cohort programs needing daily student inbox triage, lesson staging & weekly Zoom hosting.
- ✔ Pay only for hours of pure work
- ✔ Dedicated Project Manager included
- ✔ Free management supervision
- ✔ Zero setup or onboarding fees
- ✔ No monthly membership charges
Full-Time
For 7-figure online academies, multi-program bootcamps, and high-cadence memberships requiring full daily coverage.
- ✔ Pay only for hours of pure work
- ✔ Dedicated Project Manager included
- ✔ Free management supervision
- ✔ Zero setup or onboarding fees
- ✔ No monthly membership charges
Why Online Educators Choose SageDoer
Freelance job boards pass all hiring, training, and QA risk onto you. SageDoer delivers fully supervised technical execution.
| Feature | Traditional Freelance Platforms | The Smart Choice: SageDoer |
|---|---|---|
| Platform & Placement Fees | Up to 40% in hidden platform markups, recruiting fees, and monthly subscriptions | 0% Hidden Fees. Pay strictly for hours worked. |
| Daily Team Management | You must micromanage remote freelancers between your live student teaching calls | Dedicated Project Manager acts as your single point of contact |
| Quality Assurance | Hit-or-miss talent with no background in Kajabi, Skool, Circle, or webhook funnels | Internally vetted, rigorously trained digital education operations specialists |
| Hiring & Deployment Speed | Endless cycles of interviewing and testing candidates during acute launch crunches | Instant delegation. We immediately assign the right specialist. |
| Billing & Invoicing | Complex, multi-freelancer invoices with currency headaches for company accounting | Simple, unified, centralised USD invoicing |
| Staff Turnover & Replacements | Start the hiring and onboarding process all over again when an assistant quits mid-launch | Seamless internal replacements with zero student experience disruption |
Trusted by 6- and 7-Figure Online Academy Leaders
Hover over any card to pause the review stream
"We run an 8-week live cohort program in Skool with over 200 students per batch. Managing Zoom breakout links, uploading clean Loom replays, and answering 'where do I log in' tickets was eating up 25+ hours of my week. My SageDoer assistant handles all student support within 15 minutes. It liberated my schedule entirely!"
"During our quarterly $150k course launch in Kajabi, testing ActiveCampaign tag sequences, countdown emails, and checkout webhooks used to keep me awake until 3 AM. SageDoer runs rigorous funnel QA tests and manages dunning churn recovery in Stripe. The free dedicated PM model is extraordinary value."
"Recovering failed payments in Stripe used to be an embarrassing manual chore. Our assistant reaches out with courteous card-update links and recaptures over $4,500 every single month in split-pay plans. Having a full-time assistant at $6/hour has paid for itself five times over."
"Moderating our 1,400-member Circle.so community, deleting spam links, and spotlighting weekly member wins was exhausting our coaching team. SageDoer keeps the community warm, helpful, and organized 7 days a week. Our student renewal rate jumped from 68% to 84%."
Frequently Asked Questions
Clear answers on how our managed virtual assistants support course creators, cohort academies, and digital education platforms.
Ready to scale your online academy and student enrollments?
Tell us about your active student community size, primary course platforms (Kajabi, Skool, Circle, ActiveCampaign), and the repetitive administrative tasks that drain your capacity. We’ll structure a tailored education operations workflow within 24 hours.
Request Your Education Operations Assistant
Fill out the quick form below. Our operations team responds within 2 hours.