Restore Patient Vision.
Eliminate Surgical Scheduling & Prior Auth Drag.
Stop losing 25+ hours a week chasing anti-VEGF prior authorizations, organizing cataract surgery packets and IOL lens calculations, reconciling ASC block time, indexing OCT/visual field scans in Nextech or ModMed EMA, and managing chronic glaucoma recalls. Get an ophthalmic-literate assistant supervised by your dedicated Project Manager at zero extra cost.
Focus on Eye Surgeries, Laser Procedures & Clinical Excellence
Single Dedicated Project Manager
Your PM oversees surgical clearance tracking, audits prior authorization turnaround times, verifies chart indexing, and enforces clinical SOPs.
Eye Care Stack Fluency
Daily native proficiency in Nextech / IntelleChart, Modernizing Medicine (EMA Ophthalmology), Compulink, Epic Kaleidoscope, CareCloud, Eyefinity, and ZEISS Forum.
Strict Productive Time Billing
No inflated medical staffing placement fees or permanent payroll overhead. Pay purely for productive minutes logged on clinic administrative duties.
Daily Native Fluency Across Essential Ophthalmic EHR, Surgical, Diagnostic & Clearinghouse Systems
What Your Ophthalmic Virtual Assistant Executes Daily
Ophthalmologists, retina specialists, corneal surgeons, and glaucoma clinicians belong in the exam lane, operating room, and laser suite—not spending four hours tracking down pre-op cardiac clearances, submitting step-therapy appeals for anti-VEGF injections, or resolving optical insurance eligibility discrepancies. Delegate the daily administrative drag to vetted healthcare specialists.
Cataract & ASC Surgery Coordination
Keep your ambulatory surgery center (ASC) block time 100% full and error-free. We coordinate surgical booking packets for cataract extractions, premium IOLs (toric/multifocal), vitrectomies, and trabeculectomies.
- ✔ Assembling pre-op surgical packets, H&Ps & primary care medical clearances
- ✔ Confirming customized biometry/IOL lens power orders with surgical coordinators
- ✔ Reviewing pre-op eye drop regimens & post-op transportation instructions with patients
Anti-VEGF & Specialty Drug Prior Authorizations
Eliminate denials and costly drug write-offs. We navigate payer portal approvals via CoverMyMeds and Availity for intravitreal injections (Eylea, Vabysmo, Lucentis, Avastin) and premium glaucoma drops.
- ✔ Submitting expedited prior authorizations for wet AMD and diabetic macular edema
- ✔ Compiling visual acuity logs & OCT thickness diagnostic attachments for appeals
- ✔ Tracking authorization expiration dates and injection re-authorization cycles
Diagnostic OCT, Visual Field & Topography Collation
Ensure every patient chart has complete diagnostic documentation staged before the doctor enters the room. We index and attach diagnostic imaging exports into Nextech, EMA, or ZEISS Forum.
- ✔ Indexing Humphrey Visual Field (HVF) scans and macular/RNFL OCT reports
- ✔ Attaching corneal topography (Pentacam) & specular microscopy PDFs
- ✔ Gathering outside ophthalmology and optometry records prior to new consultations
Remote Chart Preparation & Coding Assist
Speed up your lane turnover by 30%. We pre-populate daily patient encounter templates, stage past ocular histories, reconcile current ocular hypotensive medications, and verify ICD-10 eye laterality codes.
- ✔ Reconciling patient eye drops, dosage frequencies & allergy lists
- ✔ Staging CPT codes (92004/92014 comprehensive eye exams, 92134 OCT, 92083 HVF)
- ✔ Enforcing strict right (OD), left (OS), and bilateral (OU) ICD-10 diagnosis tagging
Chronic Disease Surveillance & Recall Tracking
Never let a high-risk glaucoma or diabetic retinopathy patient slip through the cracks. We run automated recall queries, contact overdue patients, and backfill sudden schedule cancellations.
- ✔ Contacting diabetic eye exam, glaucoma pressure check & Plaquenil screening patients
- ✔ Backfilling sudden morning surgery or laser cancellations from active waitlists
- ✔ Tracking co-management communication letters with referring optometrists
Insurance Eligibility & Premium Out-of-Pocket Inquiries
Clarify patient financial responsibility before clinic arrival. We verify major medical vs. vision plan eligibility, explain premium refractive IOL upgrade balances, and manage payment receipts.
- ✔ Verifying primary/secondary medical insurance & refractive co-pays prior to visits
- ✔ Answering patient queries regarding non-covered premium lens implants (Toric/EDOF)
- ✔ Sending financing pre-approvals via CareCredit or Alphaeon Credit
How SageDoer Works for Eye Care Practices
From insurance verification to post-op follow-up logging—completely managed with zero supervisory overhead for busy ophthalmic surgeons.
Phase 1: Submit Requirements
Share your clinic subspecialty (Cataract, Retina, Cornea, Glaucoma, Refractive), EHR platform (Nextech, ModMed, Compulink), surgical volume, and administrative pain points via WhatsApp, Form, or Email.
Phase 2: Finalise the Deal
Our dedicated project manager meets with your practice manager to review surgical coordination checklists, execute mutual Business Associate Agreements (BAA) and NDAs, and establish role-based EHR user accounts.
Phase 3: Expert Execution
Your project manager coordinates your virtual assistant daily, spot-checking prior authorization submissions, auditing surgical clearance packets, verifying chart indexes, and ensuring deadlines are met.
Phase 4: Pay Only for Output
We log and charge exclusively for the assistant's actual working hours. Your dedicated project manager's quality assurance, compliance auditing, and administrative supervision is 100% free.
Simple, Predictable Hourly Rates. No Retainers.
Pay strictly for hours of real ophthalmic administrative support. Your dedicated Project Manager's oversight is 100% free.
Part-Time
Perfect for solo ophthalmologists, boutique cornea/refractive clinics, or surgical specialists needing daily prior auths, pre-op clearance tracking & chart staging.
- ✔ Pay only for hours of pure work
- ✔ Dedicated Project Manager included
- ✔ Free management supervision
- ✔ Zero setup or onboarding fees
- ✔ No monthly membership charges
Full-Time
For high-volume cataract practices, multi-location eye institutes, vitreoretinal groups, and busy multi-lane ambulatory surgical practices.
- ✔ Pay only for hours of pure work
- ✔ Dedicated Project Manager included
- ✔ Free management supervision
- ✔ Zero setup or onboarding fees
- ✔ No monthly membership charges
Why Eye Care Providers Choose SageDoer
Medical staffing agencies charge massive placement commissions and generic freelance boards force busy surgeons to micromanage unvetted freelancers. SageDoer delivers fully supervised clinical administrative execution.
| Feature | Traditional Staffing / Freelance Boards | The Smart Choice: SageDoer |
|---|---|---|
| Platform & Placement Fees | Up to $5,000+ in agency recruiter fees or 40% hidden platform markups and monthly fees | 0% Hidden Fees. Pay strictly for hours worked. |
| Daily Team Management | You must supervise remote workers between surgery blocks and back-to-back lane visits | Dedicated Project Manager acts as your single point of contact |
| Quality Assurance | Hit-or-miss talent with no background in IOL formulas, anti-VEGF prior auths, or ophthalmic EHRs | Internally vetted, rigorously trained eye care administrative specialists |
| Hiring & Deployment Speed | Endless cycles of interviewing and testing candidates during acute surgical schedule crunches | Instant delegation. We immediately assign the right specialist. |
| Billing & Invoicing | Complex, multi-freelancer invoices with currency headaches for practice accounting | Simple, unified, centralised USD invoicing |
| Staff Turnover & Replacements | Start the hiring and HIPAA onboarding process all over again when an assistant quits | Seamless internal replacements with zero clinical workflow disruption |
Trusted by Leading Ophthalmology Practices & Eye Surgery Centers
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"We perform 40+ cataract surgeries every week. Coordinating pre-op physicals, cardiologist clearances, and lens IOL orders was swamping our clinic coordinator. Our SageDoer assistant organizes every surgical packet in ModMed EMA 10 days before surgery day. We haven't had a single canceled ASC case since!"
"Submitting prior authorizations for Eylea and Vabysmo in our retina clinic used to be a full-time nightmare. Our SageDoer assistant pulls the diagnostic OCT scans, submits portal appeals through CoverMyMeds, and tracks renewal windows flawlessly. Our injection denial rate fell below 1%."
"Our clinic sees 55 patients a day across general eye care and glaucoma. SageDoer pre-populates our Nextech encounters, matches visual field test results in ZEISS Forum, and manages our annual diabetic retinopathy recall list. Having a dedicated PM oversee quality at $6/hour has saved us over $50,000 in front-desk payroll."
"Managing premium lens upgrade consultations and out-of-pocket insurance inquiries used to cause endless billing confusion. Our assistant verifies insurance benefits 48 hours prior to visits and answers patient questions with compassionate precision. Irreplaceable practice support."
Frequently Asked Questions
Clear answers on how our managed virtual assistants support ophthalmologists, eye surgeons, and ophthalmic practice administrators.
Ready to streamline your ophthalmology practice operations?
Tell us about your clinic volume, subspecialty (Cataract, Retina, Glaucoma, Cornea), EHR software (Nextech, ModMed EMA, Compulink), and primary operational bottlenecks. We’ll structure a tailored eye care support workflow within 24 hours.
Request Your Ophthalmic Virtual Assistant
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