Scale Your Outsourcing Agency With Fully Managed Virtual Assistants.
Stop losing client retention to delivery bottlenecks. We handle candidate screening, client onboarding manifests, Hubstaff timesheet reconciliations, talent bench updates, and SLA audit reports—directed by a Free Dedicated Project Manager starting at just $6/hr.
Agency Operations Command
Recruitment & Client Account Coordination
Candidate Sourcing & Pipeline Screening
Parsing resumes, grading skills assessments, logging ATS pipelines, and verifying candidate work samples across Lever, Ashby, or Bullhorn.
Client Onboarding & Intake Workflows
Setting up client workspaces in ClickUp/Slack, coordinating kickoff briefing decks, gathering access credentials, and tracking SLA delivery checkpoints.
Timesheet Auditing & Client Invoicing
Reconciling billable hours in Hubstaff or Time Doctor, checking activity levels, preparing client billing statements, and keeping contractor payroll clean.
Proficient in Modern BPO & Agency Software
Zero training runway. Our managed assistants plug directly into your agency’s applicant tracking systems, tracking tools, client communication hubs, and project databases.
What Your Agency Operations VA Executes Daily
High-precision administrative, talent screening, and delivery workflows built specifically for scaling offshore staffing, digital agencies, and BPO operations.
Candidate Screening & Resume Scoring
Filtering incoming applicant pools across Bullhorn, Lever, or Ashby. Scoring candidate resumes against client job specs, testing English fluency, and scheduling live interview rounds.
- ✓ Preliminary video assessment review
- ✓ Typing speed & technical assessment logging
- ✓ Candidate interview calendar coordination
Client Onboarding & Intake Execution
Setting up client Slack channels, sending master service agreements (MSAs) and statements of work (SOWs), provisioning email addresses, and preparing client delivery boards in ClickUp.
- ✓ Kickoff welcome packets & portal walkthroughs
- ✓ Software seat invitation & password vault setup
- ✓ First-week check-in milestone reminders
Time Tracking Audits & Invoicing Prep
Scrutinizing Hubstaff or Time Doctor weekly activity metrics, flagging low-activity outliers, cross-referencing logged hours with client billing agreements, and compiling draft invoices.
- ✓ Weekly timesheet approval & dispute resolution
- ✓ Monthly retainer reconciliation spreadsheets
- ✓ Deel / Wise contractor payout preparation
Talent Bench & Availability Maintenance
Maintaining an active, ready-to-deploy talent bench in Airtable or Notion. Tracking skill sets, hourly wage demands, notice periods, and emergency replacement readiness.
- ✓ Candidate availability matrix updating
- ✓ Standardized agency resume anonymization
- ✓ Portfolio sample cataloging & formatting
SLA Reporting & Client Account Health
Assembling weekly executive summaries for your agency clients. Compiling task completion ratios, response times, deliverable progress, and proactive churn risk flags.
- ✓ Client KPI dashboard upkeep in Google Sheets
- ✓ Monthly account performance digests
- ✓ Client sentiment and satisfaction score tracking
B2B Outbound & Agency Lead Gen Support
Fueling your agency’s sales pipeline by building verified prospect lists in Apollo or Sales Navigator, enriching CRM contacts, and monitoring cold outreach inbox deliverability.
- ✓ B2B ICP lead list building & email validation
- ✓ Cold email warm-up & domain reputation monitoring
- ✓ Inbound discovery call booking coordination
How Sagedoer Works: Hands-Off Agency Delegation
Stop acting as the internal bottleneck. Delegate your agency operations with zero onboarding friction, verified specialists, and free dedicated PM supervision.
Submit Requirements
Tell us your agency's back-office needs—whether it’s ATS candidate screening, timesheet audit reconciliation, client onboarding support, or outbound B2B list building.
Finalise the Deal
Our dedicated project manager meets with you to audit your agency tools, ClickUp templates, candidate vetting criteria, and client SLAs to establish a customized delivery blueprint.
Expert Execution
Your Project Manager directs daily operations, monitors output quality, audits timesheets, and enforces agency SOPs so your clients experience exceptional delivery.
Pay Only for Output
You are billed strictly for logged working hours. Management oversight, project manager check-ins, and emergency talent backups are 100% complimentary.
Traditional Marketplaces vs. The Sagedoer Advantage
Why outsourcing founders and agency executives migrate away from freelance boards to Sagedoer's managed infrastructure.
| Evaluation Metric | Traditional Freelance Platforms | The Smart Choice: Sagedoer |
|---|---|---|
| Platform & Management Fees |
✕ Hidden Markups Up to 40% in hidden platform markups, processing commissions, and monthly client membership charges. |
✓ 0% Hidden Fees Pay strictly for hours worked. Dedicated Project Manager included at absolutely no extra charge. |
| Daily Team Management |
✕ Founder Overload You must personally supervise, verify timesheets, track missed deadlines, and review daily output. |
✓ Single Point of Contact Dedicated Project Manager delegates, runs QA on tasks, and enforces agency SOPs on your behalf. |
| Quality Assurance |
✕ Inconsistent Talent Hit-or-miss talent with unverified credentials who churn right after you invest weeks of training. |
✓ Internally Vetted Pre-screened professionals trained in CRM maintenance, candidate screening, timesheet auditing, and client SLAs. |
| Hiring & Deployment Speed |
✕ Weeks of Review Endless cycles of posting jobs, filtering generic applications, and administering redundant trial tests. |
✓ Instant Delegation Instant delegation. We immediately assign the right specialist ready to start within 24 hours. |
| Billing & Invoicing |
✕ Fragmented Receipts Multiple confusing contractor invoices across various currencies, platforms, and payment gateways. |
✓ Consolidated Invoicing Simple, unified, centralised USD invoicing with clear itemized reports of all hours worked. |
| Staff Turnover & Coverage |
✕ Client Delivery Churn If a freelancer vanishes, client deliverables stop and you must start recruiting from square one. |
✓ Zero-Downtime Backup Seamless internal replacements managed by your PM with zero re-training or workflow disruption. |
Simple, Value-Packed Pricing
Zero setup fees. Zero platform tax. No lock-in contracts. Pay strictly for hours of productive agency operations work with full management oversight included.
Est. $560 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Est. $960 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Trusted by BPO Operators & Staffing Agency Founders
Discover how offshore agency owners scale client rosters while protecting 65%+ gross margins.
"We placed 42 offshore VAs with US e-commerce brands last quarter. Sagedoer’s VA screens resumes in Ashby, tests internet speeds, and formats sanitized resumes for client review. It saved our core recruiters 30 hours a week."
"The free dedicated project manager is indispensable. When we close a 5-seat client account, I simply send a Loom video to my PM. Within 24 hours, all Hubstaff trackers, Slack guest accounts, and ClickUp boards are fully provisioned."
"We bill clients weekly based on Hubstaff logs. Before Sagedoer, timesheet discrepancies caused delayed invoices and client friction. Their VA audits 60+ contractor logs every Monday morning with zero errors. Invaluable."
"At $6/hr with zero recruitment markups, Sagedoer gave us the operational margin we needed to scale from $20k to $85k MRR. Their team manages our talent bench and candidate availability database flawlessly."
"We placed 42 offshore VAs with US e-commerce brands last quarter. Sagedoer’s VA screens resumes in Ashby, tests internet speeds, and formats sanitized resumes for client review. It saved our core recruiters 30 hours a week."
"The free dedicated project manager is indispensable. When we close a 5-seat client account, I simply send a Loom video to my PM. Within 24 hours, all Hubstaff trackers, Slack guest accounts, and ClickUp boards are fully provisioned."
"We bill clients weekly based on Hubstaff logs. Before Sagedoer, timesheet discrepancies caused delayed invoices and client friction. Their VA audits 60+ contractor logs every Monday morning with zero errors. Invaluable."
"At $6/hr with zero recruitment markups, Sagedoer gave us the operational margin we needed to scale from $20k to $85k MRR. Their team manages our talent bench and candidate availability database flawlessly."
Frequently Asked Questions
Realistic questions outsourcing agency founders and staffing directors ask about security, white-labeling, and scaling.
Scale Your Agency Margins Today.
Discuss your agency's recruitment workflows, timesheet audits, and client delivery tasks with our team. We match you with an experienced operations assistant and dedicated project manager in under 24 hours.
Specify Your Agency Support Requirements
Submit your back-office priorities below. We review your candidate pipeline and client management tools to respond with a tailored staffing strategy.