Focus on the Child in the Playroom.
Stop Drowning in Custody Consents & Intake Backlogs.
You hold sacred clinical space for anxious, neurodivergent, and traumatized children using sand trays, expressive art, and therapeutic toys—not spending your evenings auditing divorce custody decrees, chasing physician releases of information (ROIs), coordinating teacher Vanderbilt forms, or untangling parent-collateral CPT codes (90846/90847). Delegate your pediatric practice operations to vetted mental health specialists supervised by a free dedicated project manager.
Play Therapy Command Desk
Dedicated Project Manager + Clinical VA
100% Verified
Zero legal board liabilityUp to 70%
Free Project ManagerPre-Trained in Mental Health EHRs, Intake Portals & Billing Engines
Zero training downtime. Our Play Therapy Virtual Assistants arrive proficient in market-leading behavioral health EHRs, secure client communication portals, assessment scoring hubs, and billing clearinghouses.
What Your Play Therapy Virtual Assistant Handles Daily
Protect your clinical presence with children and adolescents. Ensure Registered Play Therapists (RPT), LMFTs, LCSWs, and LPCs remain 100% focused on therapeutic attunement while our managed support desk executes administrative safeguards.
Custody Decrees & Minor Consent Audits
Shield your license from board complaints and contentious divorce disputes. Meticulously verify legal rights to consent to mental health treatment before the first session.
- Court Decree Verification: Auditing parenting plans and custody orders for sole vs. joint legal medical consent clauses.
- Both-Parent Signature Chasing: Gathering signed informed consent and financial agreements from both legal guardians when mandated.
- Subpoena & Court Policy Clarification: Informing parents upfront of clinic policies stating the therapist is not a custody evaluator.
- State Minor Consent Age Compliance: Tracking state-specific adolescent consent thresholds (ages 12–16) for confidential counseling.
Pediatric CPT Coding & Insurance Superbills
Maintain pristine billing hygiene. Accurately differentiate individual child sessions from caregiver consultations and family sessions without claim rejections.
- CPT 90846 vs. 90847 Tracking: Accurately billing family therapy without the child present (90846) vs. with the child present (90847).
- Interactive Complexity (+90785): Adding required add-on codes when child emotional reactivity or play equipment warrants complexity.
- Superbill Batch Generation: Generating itemized CMS-1500 superbills with diagnosis codes (F43.22, F41.1, F90.0) in SimplePractice.
- Split-Tender Co-Parent Billing: Splitting payments 50/50 across separate credit cards in Ivy Pay or Stripe per court orders.
Parent Intake Triage & Developmental Screening
Warm, empathetic intake for vulnerable families. Screen incoming child referrals to ensure your clinical expertise matches the child's developmental presentation.
- Developmental History Gathering: Collecting birth milestones, speech/OT history, sensory sensitivities, and family transitions.
- Acuity & Crisis Red-Flagging: Flagging acute self-harm, eating disorders, or active abuse disclosures for immediate clinician review.
- Initial Parent Consult Scheduling: Booking the mandatory 90791 or 90846 caregiver-only consult prior to the child's first playroom visit.
- Pre-Session Child Prep Guides: Sending child-friendly visual social stories ("What is Play Therapy?") to alleviate child anxiety.
School IEP/504 Collaboration & Teacher Scales
Unburden your multidisciplinary communications. Bridge the gap between the playroom, school counselors, pediatricians, and occupational therapists.
- Release of Information (ROI) Management: Auditing signed HIPAA/FERPA releases before exchanging records with school districts.
- Teacher Rating Scale Follow-Up: Dispatched and tracking completed Vanderbilt, Conners-4, and BASC-3 teacher questionnaires.
- IEP & 504 Accommodation Archiving: Collecting psychoeducational testing and BIP plans from school psychologists.
- Pediatrician Coordination Notes: Transmitting brief medical treatment summaries to referring pediatricians with parent consent.
Playroom Material Sourcing & Sanity Audits
Keep your clinical playroom fully stocked with diverse, culturally responsive, and durable toys without spending weekends browsing suppliers.
- Sand Tray Miniature Procurement: Sourcing realistic, fantasy, and trauma-specific figurines (heroes, barriers, monsters, families).
- Diverse Demographic Representation: Ensuring dolls, puppets, and family figures reflect multiracial and varied family structures.
- Expressive Arts & Sensory Stock: Reordering non-toxic kinetic sand, clay, watercolor palettes, and weighted emotional aids.
- Safety & Toy Hygiene Logging: Maintaining sanitation protocol sheets and replacing broken or splintered materials promptly.
Session Retention & Caregiver Coordination
Protect your practice revenue from school schedule conflicts and childhood illnesses. Manage late cancellations and maintain consistent treatment pacing.
- Spruce Health 2-Way Texting: Answering caregiver logistical questions, parking queries, and scheduling updates securely.
- After-School Slot Optimization: Managing the high-demand 3:00 PM–6:00 PM after-school appointment waitlists.
- Sick Child Reschedule Backfill: Backfilling last-minute illness openings with waitlisted parent consultation appointments.
- Caregiver Progress Review Reminders: Prompting therapists to schedule routine 6-week or 90-day collateral treatment plan updates.
The 4-Phase SageDoer Managed Model
A dedicated remote pediatric practice wing with zero management overhead. We supervise custody consent compliance, audit superbill coding accuracy, enforce strict HIPAA protocols, and log productive hours so you can stay fully attuned in the playroom.
Submit Requirements
Share your practice specialties (CCPT, CPRT, Adlerian, Filial, trauma), primary EHR (SimplePractice, TherapyNotes, IntakeQ), client caseload, and intake bottlenecks. Choose your channel:
Finalise The Deal
Our dedicated project manager reviews your practice intake protocols, executes strict HIPAA Business Associate Agreements (BAAs), sets up role-gated credentials, aligns on custody audit SLAs, and finalises details.
Expert Execution
Your project manager takes full operational charge, getting child intakes triaged, custody orders verified, school records gathered, and superbills generated via vetted pediatric mental health specialists.
Pay Only For Output
We log and charge exclusively for the virtual assistant's actual working hours. Your dedicated project manager's supervision is completely free.
Traditional Freelancing vs. The Smart Choice
Why Registered Play Therapists (RPT), Child Counselors, and Pediatric Clinic Owners choose SageDoer over generic freelance portals.
| Operational Metric | Traditional Platforms Upwork / Fiverr / Freelancers |
THE SMART CHOICE
SageDoer Managed
|
|---|---|---|
| Platform & Management Fees |
Up to 40% hidden
Heavy bidding fees, markups & memberships
|
0% Hidden Fees
Pay strictly for hours worked. Zero extra markups.
|
| Daily Team Management |
Heavy Clinical Burden
Therapists must babysit and instruct offshore freelancers between intense sessions
|
Dedicated Project Manager
Your single point of contact oversees intake accuracy, custody checks & billing QA
|
| Mental Health Privacy & HIPAA Compliance |
Massive Board Liability
Unenforceable overseas accounts with access to sensitive minor health disclosures
|
Full BAA Execution
Legally binding Business Associate Agreements, role-based EHR gates & encrypted vaults
|
| Hiring & Deployment Speed |
3-6 Weeks Wasted
Interviewing temps while families needing child therapy sit on waitlists indefinitely
|
Instant Delegation
Deploy ready-to-work pediatric intake and practice assistants within 24-48 hours
|
| Pediatric Literacy & CPT Billing Accuracy |
Dangerous Billing Errors
Misunderstanding 90846 vs. 90847, missing parent consents, or unverified custody
|
Dual-Layer Verification
Trained in pediatric therapy terms, custody paperwork, SimplePractice & Spruce
|
| Staff Turnover & Redundancy |
Practice Pipeline Freezes
Freelancer ghosts? Vulnerable families and anxious parents are left completely unanswered
|
Zero-Downtime Backup
Immediate replacement trained on your clinic's SOPs by our PM
|
Predictable Pricing. 0% Hidden Fees.
Slash counseling practice administrative overhead by up to 70% compared to local clinic coordinators ($50k+ base plus benefits, payroll taxes, and PTO). Pay strictly for productive work hours with guaranteed complimentary project management.
Targeted Practice Support
Ideal for solo play therapists and growing child counseling suites needing intake triage, custody decree audits, superbills, and parent appointment coordination.
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision & QA audits
- Zero setup or onboarding fees
- No monthly membership charges
- Centralised weekly time tracking
Complete Pediatric Clinic Command
An embedded operational wing managing high-volume family intake, multi-therapist scheduling, custody order reviews, school IEP coordination, and billing reconciliation daily.
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision & QA audits
- Zero setup or onboarding fees
- No monthly membership charges
- Instant, seamless backup staff replacement
Trusted by Registered Play Therapists, Child Psychologists & Group Clinics
Real feedback from play therapy clinicians and pediatric mental health practice directors who reclaimed their clinical energy with SageDoer.
"Auditing divorce custody paperwork used to terrify me. If you see a child without the legally required joint custody consent, you risk an ethics board sanction. Our SageDoer assistant reviews court decrees, collects both parent signatures, and files them in SimplePractice before I ever see the child."
"Coordinating school observations and chasing teacher Vanderbilt rating scales took 3 hours out of my clinical day. Our VA coordinates with school counselors, sends HIPAA/FERPA releases, and ensures IEP records are uploaded. My billable clinical hours increased by 30%."
"Having a free dedicated Project Manager who reviews HIPAA compliance and audits our BAA security protocols is invaluable. She caught an unsynchronized Spruce phone channel before our audit. It feels like having a senior compliance director at zero added overhead."
"We were paying $26/hour locally for front-desk staff who constantly made CPT billing errors between 90837 and 90846 parent sessions. At $6/hour on full-time, our SageDoer assistant coordinates TherapyNotes intake, manages parent payments in Ivy Pay, and saved our practice $34,000 this year."
"Auditing divorce custody paperwork used to terrify me. If you see a child without the legally required joint custody consent, you risk an ethics board sanction. Our SageDoer assistant reviews court decrees, collects both parent signatures, and files them in SimplePractice before I ever see the child."
"Coordinating school observations and chasing teacher Vanderbilt rating scales took 3 hours out of my clinical day. Our VA coordinates with school counselors, sends HIPAA/FERPA releases, and ensures IEP records are uploaded. My billable clinical hours increased by 30%."
"Having a free dedicated Project Manager who reviews HIPAA compliance and audits our BAA security protocols is invaluable. She caught an unsynchronized Spruce phone channel before our audit. It feels like having a senior compliance director at zero added overhead."
"We were paying $26/hour locally for front-desk staff who constantly made CPT billing errors between 90837 and 90846 parent sessions. At $6/hour on full-time, our SageDoer assistant coordinates TherapyNotes intake, manages parent payments in Ivy Pay, and saved our practice $34,000 this year."
Frequently Asked Questions from Play Therapists
Everything you need to know about custody order verification, HIPAA BAA execution, pediatric CPT billing, and dedicated project manager supervision.
Streamline Your Play Therapy Practice Today
Tell us about your child therapy practice, current EHR software (SimplePractice, TherapyNotes, IntakeQ, Jane), active client caseload, and intake bottlenecks. Our dedicated project manager will review your setup and outline a custom staffing plan within 4 hours.
Submit Your Practice Requirements
Fill out the brief form below and our dedicated project manager will respond within 4 hours.