Land Tier-1 Press Hits.
Stop Drowning in Media Lists & Clipping Decks.
You drive brand authority by pitching investigative reporters, orchestrating embargoed product reveals, and counseling founders through executive speaking tours—not spending your evenings scraping journalist emails in Muck Rack, formatting 80-page CoverageBook PDFs on Friday nights, chasing missing source attribution links, or filtering 400 daily HARO queries. Delegate your public relations logistics to vetted media specialists supervised by a free dedicated project manager.
PR Agency Command Desk
Dedicated Project Manager + PR VA
99.6% Clean
Zero bounced reporter emailsUp to 70%
Free Project ManagerPre-Trained in Media Databases, Distribution Wires & Clipping Engines
Zero training downtime. Our Public Relations Virtual Assistants arrive proficient in journalist research tools, wire distribution engines, clipping book software, and media CRM suites.
What Your PR Virtual Assistant Handles Daily
Keep your senior publicists shaping narratives, building editor relationships, and closing retainer contracts while our managed operational desk runs the back-end campaign engine.
Media List Building & Journalist Beat Research
Generic mass-pitch blasts burn agency reputations. Your VA builds hyper-targeted, hand-verified media lists aligned with specific editorial beats.
- Muck Rack & Cision Beat Scraping: Filtering reporters who recently covered funding, consumer tech, healthcare, or retail trends.
- Recent Article Cross-Referencing: Verifying the journalist’s past 3 articles to confirm current beat relevancy.
- Direct Contact Verification: Validating email deliverability via Hunter and NeverBounce to keep bounce rates under 1%.
- Podcast & Broadcast Producer Tracking: Sourcing line producers and booking contacts for national podcasts and morning shows.
Press Release Formatting & Wire Distribution
Ensure AP style consistency and spotless wire dissemination. Your VA formats releases, attaches multimedia assets, and schedules distribution.
- AP Style & Boilerplate Verification: Checking formatting standards, datelines, executive titles, and media contact blocks.
- Newswire Staging: Uploading copy, high-res executive headshots, and video links into PR Newswire, Business Wire, or GlobeNewswire.
- Online Newsroom Uploads: Publishing press releases and downloadable press kits directly into client Prowly or WordPress rooms.
- Wire Distribution Report Retrieval: Extracting pickup reports, syndicated reach figures, and downstream publication links.
Connectively, HARO & Qwoted Rapid Response
Win high-authority backlinks and quote placements in national outlets. Your assistant monitors journalist requests and drafts rapid pitch responses.
- 3x Daily Query Scrubbing: Sifting through morning, afternoon, and evening queries across Connectively, Qwoted, and SourceBottle.
- Sub-60 Minute Pitch Turnaround: Matching client executive bios to relevant queries and drafting personalized quote submissions.
- Approved Quote Repository Maintenance: Maintaining a searchable Notion library of founder viewpoints and company data.
- Reporter Follow-Up & Attribution Audits: Checking published articles to ensure client names, titles, and backlinks are included.
Coverage Tracking & Client Clipping Reports
Never pull an all-nighter compiling monthly client decks. Your VA captures press mentions, generates CoverageBook decks, and tabulates PR metrics.
- CoverageBook & Slide Deck Compilation: Capturing clean full-page web screenshots, broadcast clips, and print clippings.
- Domain Authority & Readership Tabulation: Logging estimated coverage views, audience reach, social shares, and SEO backlinks.
- Competitor Share of Voice (SOV): Monitoring competitors across Meltwater and Brand24 to provide comparative insights.
- Real-Time "Hit" Alerts: Dispatched immediate Slack/email notifications to clients when major press stories go live.
Digital Media Kits & Speaker One-Sheets
Equip journalists with everything they need in one click. Your assistant designs and updates press kits, founder one-sheets, and media assets.
- Canva Media Kit Updates: Keeping founder bios, product photography, logos, and company stats updated.
- Press Room Asset Drive Organization: Structuring Google Drive / Dropbox press folders with 300 DPI photography and b-roll.
- Speaker One-Sheet Drafting: Formatting keynote topic synopses and podcast interview briefs for agency executives.
- Award & Speaking Submission Logistics: Tracking deadlines, compiling entry packets, and filing nominations for Inc 5000, Forbes 30u30, etc.
Pitch Follow-Ups & Executive Interview Prep
Turn initial journalist interest into published features. Your VA coordinates interviews, schedules prep calls, and tracks embargo agreements.
- Structured Follow-Up Cadences: Sending polite, concise nudges at 48 hours and 5 days without spamming reporters.
- Interview Scheduling Across Time Zones: Coordinating executive calendars, dial-ins, and studio visits with journalists.
- 1-Page Executive Interview Briefings: Compiling reporter backgrounds, recent angles, and recommended talking points.
- Embargo Agreement Tracking: Logging formal written embargo confirmations before releasing exclusive preview materials.
The 4-Phase SageDoer Managed Model
A dedicated remote public relations operations wing with zero management overhead. We supervise media list quality, audit CoverageBook reports, enforce embargo NDAs, and log productive hours so your agency scales without operational chaos.
Submit Requirements
Share your agency's PR tools (Muck Rack, Cision, CoverageBook), client account roster size, target media sectors, and operational bottlenecks. Choose your channel:
Finalise The Deal
Our dedicated project manager reviews your pitch templates, clipping formats, and media lists, executes strict bilateral NDAs, establishes turnaround SLAs, and finalises details.
Expert Execution
Your project manager takes full charge of operations, getting media lists scrubbed, HARO queries answered, coverage books compiled, and wire releases formatted via vetted PR specialists.
Pay Only For Output
We log and charge exclusively for the virtual assistant's actual working hours. Your dedicated project manager's supervision is completely free.
Traditional Freelancing vs. The Smart Choice
Why PR Agency Owners, Publicists, and Communications Directors choose SageDoer over generic freelance portals.
| Operational Metric | Traditional Platforms Upwork / Fiverr / Freelancers |
THE SMART CHOICE
SageDoer Managed
|
|---|---|---|
| Platform & Management Fees |
Up to 40% hidden
Heavy bidding fees, markups & memberships
|
0% Hidden Fees
Pay strictly for hours worked. Zero extra markups.
|
| Daily Team Management |
Heavy Agency Burden
PR manager must babysit, train, and inspect every journalist list and clip
|
Dedicated Project Manager
Your single point of contact oversees media lists, clippings & report QA
|
| Media Literacy & Outreach Accuracy |
Disastrous PR Mistakes
Spamming off-beat reporters, breaking embargoes, missing wire datelines
|
Dual-Layer Verification
Trained in Muck Rack beats, Cision distribution, AP style & CoverageBook
|
| Hiring & Deployment Speed |
3-6 Weeks Wasted
Interviewing freelancers while client launch campaigns sit delayed
|
Instant Delegation
Deploy ready-to-work public relations virtual assistants within 24-48 hours
|
| Client Confidentiality & Embargo Security |
High Data & Leak Risk
Unregulated offshore contractors with access to unreleased M&A or funding news
|
Institutional Security
Strict bilateral NDAs, encrypted password vaults & role-gated media portals
|
| Staff Turnover & Redundancy |
Launch Day Disaster
Freelancer ghosts on product launch morning? Pitches and coverage fail completely
|
Zero-Downtime Backup
Immediate replacement trained on your agency's account SOPs by our PM
|
Predictable Pricing. 0% Hidden Fees.
Slash PR agency account management overhead by up to 70% compared to local junior publicists ($55k+ base plus payroll taxes, healthcare, and benefits). Pay strictly for productive work hours with guaranteed complimentary project management.
Targeted Account Support
Ideal for boutique PR consultants and growing agencies needing weekly media list building, daily HARO queries, and monthly coverage clipping decks.
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision & QA audits
- Zero setup or onboarding fees
- No monthly membership charges
- Centralised weekly time tracking
Complete PR Operations Desk
An embedded public relations wing managing high-volume client accounts across tech, consumer, and corporate PR: media lists, press releases, HARO pitches, and daily coverage audits.
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision & QA audits
- Zero setup or onboarding fees
- No monthly membership charges
- Instant, seamless backup staff replacement
Trusted by PR Agency Owners & Communications Directors
Real feedback from PR agency founders and senior publicists who scaled client press coverage while reclaiming 20+ weekly operational hours with SageDoer.
"Building custom media lists across 22 client tech accounts was eating up 15 hours of my week. Our SageDoer VA scrubs beats on Muck Rack, verifies email inboxes, and checks past articles. We scaled our client roster by 40% without hiring local $65k junior publicists."
"End-of-month client clipping reporting in CoverageBook used to be an all-weekend nightmare. Our VA captures full-page screenshots, pulls readership stats, and formats client-ready executive decks. Having a dedicated project manager double-check every figure makes our delivery flawless."
"Having our dedicated Project Manager oversee our daily Connectively and Qwoted pitching landed our B2B SaaS client in The Wall Street Journal and Forbes in the same month. The VA responded to the reporter's query within 40 minutes with our founder's quote."
"We manage PR for 16 consumer lifestyle brands. Our SageDoer assistant organizes press rooms, updates media kits in Canva, and coordinates product sample shipments to beauty editors. At $6/hour full-time, our agency profitability improved by 32% this year."
"Building custom media lists across 22 client tech accounts was eating up 15 hours of my week. Our SageDoer VA scrubs beats on Muck Rack, verifies email inboxes, and checks past articles. We scaled our client roster by 40% without hiring local $65k junior publicists."
"End-of-month client clipping reporting in CoverageBook used to be an all-weekend nightmare. Our VA captures full-page screenshots, pulls readership stats, and formats client-ready executive decks. Having a dedicated project manager double-check every figure makes our delivery flawless."
"Having our dedicated Project Manager oversee our daily Connectively and Qwoted pitching landed our B2B SaaS client in The Wall Street Journal and Forbes in the same month. The VA responded to the reporter's query within 40 minutes with our founder's quote."
"We manage PR for 16 consumer lifestyle brands. Our SageDoer assistant organizes press rooms, updates media kits in Canva, and coordinates product sample shipments to beauty editors. At $6/hour full-time, our agency profitability improved by 32% this year."
Frequently Asked Questions from PR Managers
Everything you need to know about media list research, embargo confidentiality, CoverageBook automated reporting, and dedicated project manager supervision.
Streamline Your PR Operations Today
Tell us about your agency's PR tools (Muck Rack, Cision, CoverageBook), active client accounts, primary media sectors, and operational bottlenecks. Our dedicated project manager will review your setup and outline a custom staffing plan within 4 hours.
Submit Your PR Agency Requirements
Fill out the brief form below and our dedicated project manager will respond within 4 hours.