Keep Your Aircraft Flying & Quoted.
Zero Flight Ops Overhead.
Scale your Part 135 charter operation, aircraft management fleet, or boutique air brokerage with an elite Virtual Assistant. From sub-15-minute charter quote triage in Avinode and empty leg syndication to FBO slot coordination, passenger manifests, and crew hotel logistics. Overseen by a dedicated Project Manager at strictly zero management markup.
$6 - $7/hr
Transparent Pay-As-You-Go
< 15 Mins
Quote Response Turnaround Target
4.9/5 Part 135 Operator & Broker Rating
Dedicated Flight Ops Project Manager
Manifest QA & Quote Verification Included Free
Proficient in Every Private Aviation Platform
No training delays or flight software learning curves. Our virtual assistants come experienced in charter quoting engines, aircraft scheduling software, aviation CRMs, and FBO handling systems.
What Your Private Jet Charter VA Handles Daily
From rapid sub-15-minute charter quote generation and empty leg marketing to FBO ground handling setups, passenger catering orders, and post-flight billing reconciliations.
Avinode Quote Triage & Charter Inquiries
Monitoring inbound trip requests 24/7 across Avinode, FlyEasy, and direct broker inboxes. Calculating flight times, segment costs, landing fees, and sending branded PDF quotes within 15 minutes.
- Rapid turnaround on charter broker RFQs
- Hourly block rate & repositioning leg calculations
- Multi-leg trip itineraries & fuel stop verifications
- Broker commission calculation & terms tracking
Empty Leg Syndication & One-Way Marketing
Turning deadhead flights into revenue. Extracting unscheduled empty legs from SchedAero, updating broker broadcast channels, publishing social deals, and blasting targeted email lists.
- Daily Avinode Empty Leg marketplace uploads
- Branded Canva graphics for WhatsApp VIP broadcasts
- One-way discounted flight newsletter campaigns
- Transient tail location tracking via FlightAware
FBO Handling, Ramp Slots & Ground Coordination
Notifying FBOs (Signature Aviation, Atlantic Aviation, Jet Aviation) of upcoming arrivals. Securing airport slots, PPR clearances, hangar parking, de-icing reserves, and fuel releases.
- FBO reservation forms & ramp fee waivers
- Fuel release coordination (World Fuel, Colt, Avfuel)
- Prior Permission Required (PPR) & landing permits
- International customs eAPIS transmission prep
Passenger Manifests, VIP Catering & Concierge
Compiling certified passenger manifests, government ID audits, and dietary profiles. Sourcing in-flight luxury catering, champagne orders, pet travel clearance, and tarmac chauffeur cars.
- Secure e-manifest creation & TSA compliance checks
- Bespoke high-end inflight catering arrangements
- FBO ramp-side executive limousine bookings
- Special passenger request logs (pets, skis, excess bags)
Crew Accommodations, Duty Rest & Travel
Managing hotel bookings, rental cars, and airline repositioning flights for Captains and First Officers. Ensuring FAR 135 duty rest windows and crew duty time spreadsheets remain organized.
- 4-star+ crew hotel reservations near FBOs
- Commercial airline repositioning ticket booking
- Crew car rental and tarmac transport logistics
- Per diem tracking & expense receipt auditing
Charter Contracts, Wire Escrow & Invoicing
Issuing binding charter agreements via DocuSign, collecting credit card authorizations or wire transfers, auditing post-flight de-icing/Wi-Fi charges, and delivering owner expense statements.
- Automated charter contract dispatch via DocuSign
- Wire transfer confirmation & escrow milestone tracking
- Post-flight ancillary invoicing (de-icing, catering, Wi-Fi)
- Aircraft dry-lease & Part 91/135 owner flight reconciliations
How the SageDoer Managed Model Works
Bypass the risk of unvetted aviation freelancers who lack flight-ops urgency. Your dedicated Project Manager oversees flight dispatch coordination, quote accuracy, and client confidentiality.
Submit Requirements
Share your fleet specifications (light, midsize, heavy jets, turboprops), base airports, FMS platforms (SchedAero, Avinode), and quoting SOPs via Email, Form, or WhatsApp.
Finalise the Deal
Your dedicated Project Manager connects promptly to establish hourly quoting rates, minimum turnaround targets, passenger NDA protocols, and communication channels.
Expert Execution
Your PM takes full operational control: guiding our vetted aviation assistants through broker quote dispatch, empty leg marketing, FBO booking, and manifest checks with senior QA.
Pay Only For Output
We log and charge exclusively for the actual productive working hours of your private jet charter assistant. Your dedicated Project Manager's supervision is 100% free.
Traditional Freelance Marketplaces vs. SageDoer
Why hiring solo contractors on Upwork or Fiverr creates grave aviation liabilities, missed quote deadlines, passenger privacy breaches, and extreme owner fatigue.
| Feature & Overhead | Traditional Platforms (Upwork, Fiverr) | THE SMART CHOICE: SageDoer |
|---|---|---|
| Platform & Management Fees | Up to 40% in hidden client fees, currency cuts, job post fees, and buyer surcharges. | 0% Hidden Fees. Transparent pay-as-you-go strictly for productive hours worked. |
| Daily Quality Supervision | Charter owners must double-check every quote margin, fuel calculation, and FBO confirmation themselves. | Dedicated Project Manager verifies all Avinode quotes, manifests, and FBO handling at $0 extra charge. |
| Aviation Domain Competence | General administrative assistants who don't know the difference between Part 135 and Part 91, or FBO and ATC. | Trained aviation assistants familiar with charter pricing, tail categories, Avinode, SchedAero, and ground ops. |
| Hiring & Onboarding Time | Wasting 20+ hours reviewing resumes, testing basic airport code knowledge, and conducting trial interviews. | Instant delegation. Tell us your fleet configuration and we deploy the trained specialist in 24–48 hours. |
| Confidentiality & VIP Passenger Risk | Zero institutional accountability if solo freelancers leak VIP passenger travel details or celebrity itineraries. | Strict company-wide NDAs, multi-factor credential security, and institutional data governance. |
| Staff Turnover & Flight Continuity | Freelancers disappear without notice during intense holiday flight spikes (Super Bowl, Art Basel, Thanksgiving). | Seamless internal backup replacements with zero flight ops downtime or missed revenue trips. |
Transparent, Predictable Hourly Aviation Support
No high-ticket aviation dispatch agency retainers. Scale your flight support team during peak seasonal flight rushes or new tail acquisitions with zero long-term lock-in.
Part-Time Package
Ideal for single-aircraft owners, independent charter brokers, and management operators managing 1–2 managed aircraft.
- Pay only for hours of pure work
- Dedicated Aviation Project Manager included
- Free charter quote QA & manifest validation
- Zero setup or onboarding fees
- No monthly platform membership charges
- Centralized task tracking & weekly flight logs
Full-Time Package
Dedicated flight coordination capacity for growing Part 135 certificate holders, multi-jet fleets, and high-volume charter brokerages.
- Pay only for hours of pure work
- Dedicated Aviation Project Manager included
- Complete quote triage, empty leg & FBO coordination
- Zero setup or onboarding fees
- No monthly platform membership charges
- Priority catering, crew lodging & post-flight invoicing
- Instant backup redundancy during peak flight seasons
What Charter Operators & Aircraft Owners Say About SageDoer
Real stories from Part 135 directors of operations, jet brokers, and managed fleet owners scaling with SageDoer.
"Our SageDoer VA handles our Avinode quoting and empty leg blasts across 4 Citation Excels. Our quote response time dropped from 45 minutes to under 12 minutes, and our booked charter revenue jumped 32% in 90 days."
"During Art Basel in Miami and Super Bowl weekend, our FBO slots, passenger manifests, and crew hotels were coordinated flawlessly. Having a dedicated Project Manager oversee our VA gives our flight department total peace of mind."
"As an independent charter broker, I don't have $10,000/mo for a full-time flight coordinator. Paying $6/hour for an assistant who knows SchedAero, catering setups, and DocuSign contracts has transformed my solo brokerage."
"Empty legs used to sit on our schedule and burn owner fuel for nothing. Our VA markets them across WhatsApp groups, email broadcasts, and FlyEasy instantly. We sold 7 empty legs last month that were previously pure deadhead losses."
"Our SageDoer VA handles our Avinode quoting and empty leg blasts across 4 Citation Excels. Our quote response time dropped from 45 minutes to under 12 minutes, and our booked charter revenue jumped 32% in 90 days."
"During Art Basel in Miami and Super Bowl weekend, our FBO slots, passenger manifests, and crew hotels were coordinated flawlessly. Having a dedicated Project Manager oversee our VA gives our flight department total peace of mind."
"As an independent charter broker, I don't have $10,000/mo for a full-time flight coordinator. Paying $6/hour for an assistant who knows SchedAero, catering setups, and DocuSign contracts has transformed my solo brokerage."
"Empty legs used to sit on our schedule and burn owner fuel for nothing. Our VA markets them across WhatsApp groups, email broadcasts, and FlyEasy instantly. We sold 7 empty legs last month that were previously pure deadhead losses."
Frequently Asked Questions
Realistic answers to real questions from Part 135 operators, aircraft owners, and private charter brokers.
Scale Your Fleet Bookings Without Operational Friction.
Ready to stop spending your valuable flight ops and aircraft management hours on repetitive quote generation, FBO forms, and crew hotel bookings? Book an aviation strategy call or submit your fleet requirements below. A senior project manager will respond within 2 hours.
Tell Us About Your Fleet & Charter Needs
Fill out the form below and we'll match your aircraft operation with a specialized Aviation Virtual Assistant and Project Manager.