Scale Your Property Claims Advisory.
Offload Xactimate Scopes & Deskwork.
Stop losing 25+ billable advisory hours every week re-typing field scope notes into Xactimate, transcribing EagleView roof reports, labeling hundreds of damage photos, and sitting on hold with carrier desk adjusters for supplement status. Sagedoer provides vetted, insurance-restoration-trained Virtual Assistants overseen by a Free Dedicated Project Manager.
Active Property File Processing
Xactimate Entry & Dimension Extraction
Importing EagleView, Hover, or Matterport measurements, assigning accurate price lists, and building preliminary line items.
Photo Sheet Indexing & Damage Narratives
Organizing field photos by elevation, test square, and room; embedding arrows, chalk mark descriptions, and manufacturer specs.
Carrier Supplement Tracking & Reconciliations
Auditing initial adjuster scopes against consultant estimates, drafting itemized supplement letters, and logging carrier diary dates.
25+ Hrs
Saved Per Consultant / Week
< 24 Hrs
Estimate & Supplement Turnaround
0%
Placement or Staffing Fees
Up to 70%
Back-Office Desk Cost Savings
What Your Sagedoer Property Claims VA Manages Daily
Conducting on-site inspections, evaluating structural damage, and negotiating claim settlements generate revenue; getting bogged down typing line items into Xactimate, labeling 200 roof photos, and following up on checks destroys productivity. Our VAs handle your complete administrative desk operations:
Xactimate & Symbility Estimate Drafting
Eliminate late-night estimating marathons. We translate field sketches, voice notes, and damage scopes into structured estimates.
- Inputting line items with accurate monthly regional price lists (e.g., TXHO, FLMI)
- Calculating waste factors, tear-off, starter, ridge cap, and drip edge calculations
- Populating interior drywall, flooring, trim, and paint scope sheets
EagleView, Hover & Measurement Extraction
Speed up scope production. We extract precise exterior dimensions from third-party aerial measurement reports into your estimating files.
- Transcribing total roof area squares, valleys, eaves, rakes, hips, and pitch breakdowns
- Pulling Hover siding, soffit, fascia, and window casing linear footage
- Importing CAD and ESX files directly into Xactimate Sketch
Carrier Estimate Comparison & Supplement Prep
Never leave money on the table. We audit carrier adjuster scopes against real-world restoration codes to build audit-proof supplement dossiers.
- Side-by-side discrepancy audits of carrier estimates vs consultant scopes
- Documenting local building code requirements (IRC, IBC) and manufacturer installation guidelines
- Drafting itemized supplement request letters and revised ESX packages
Photo Sheet Cataloging & Damage Reports
Present professional, indisputable evidence packages. We organize, crop, annotate, and label field inspection photos into court-ready sheets.
- Categorizing by front/rear/left/right elevations, roof test squares, and interior rooms
- Annotating hail impact chalking, wind crease lines, and thermal moisture imaging
- Formatting into PDF photo briefs with captions, GPS metadata, and timestamps
Mortgage Endorsement & Check Processing
Accelerate claim check clearance. We manage the paperwork required by mortgage loss draft departments to release settlement funds.
- Compiling mortgage loss draft packets (W-9, contractor lien waivers, adjuster scopes)
- Following up weekly with Wells Fargo, Chase, and Nationstar mortgage departments
- Scheduling third-party progress inspections for percentage-based draw releases
Claims CRM & Carrier Diary Hygiene
Keep every claim moving toward appraisal or settlement. We maintain updated notes and diary dates across your CRM and tracking sheets.
- Updating ClaimTrack, FileTrac, JobNimbus, AccuLynx, or Salesforce
- Sending polite, scheduled follow-up emails to carrier desk adjusters every 72 hours
- Archiving sworn proofs of loss, policy declarations, and reservation of rights letters
Platforms & Software We Navigate Daily
Zero training lag. Our virtual assistants plug directly into your estimating suites, measurement portals, and claims management software.
How It Works: In 4 Simple Phases
No headhunter retainers, no agency placement fees, and zero administrative onboarding friction. Your property claims support pipeline is supervised by a Dedicated Project Manager from day one.
Submit Requirements
Share your practice specializations (residential storm damage, commercial fire/water, business interruption), software versions (Xactimate desktop/online, Symbility), and weekly file volume via Email, WhatsApp, or Contact Form.
Finalise the Deal
Our dedicated project manager connects promptly with you to audit your estimate templates, set up role-based logins in your estimating portal or CRM, and align turnaround deadlines.
Expert Execution
Your project manager directly oversees Xactimate data entry, audits measurement transcription against EagleView reports, verifies photo sheet labeling, and ensures completed files are delivered within 24 hours.
Pay Only for Output
We log and charge exclusively for the virtual assistant's actual productive estimating and administrative desk hours. Your dedicated project manager's supervision, onboarding, and QA are 100% free.
Domestic Claims Temps vs. Sagedoer Managed Property Claims VAs
Why property loss consultants, public adjusting practices, and restoration estimators choose Sagedoer over expensive local temps and unverified freelance portals.
| Evaluation Metric | Domestic Staffing & Freelance Marketplaces | The Sagedoer Advantage |
|---|---|---|
| Hourly Rates & Markups | $35–$65/hr domestic claims estimators or steep staffing agency placement fees. | Predictable rates from $6/hr with 0% hidden markups or platform fees. |
| Operational Supervision | Consultant must inspect every line item, verify price codes, and micromanage data entry. | Dedicated Project Manager acts as your single point of contact and QA gatekeeper. |
| Confidentiality & Policy Privacy | Unvetted gig workers with zero signed NDA handling sensitive homeowner policy dec sheets. | Strict contractual NDAs, encrypted password vaults, and least-privilege cloud isolation. |
| Deployment Speed | Weeks spent screening candidates and testing basic comprehension of Xactimate price code items. | Rapid deployment in 24–48 hours with pre-screened property claims support assistants. |
| Invoicing & Time Transparency | Multiple invoices, messy time logs, and billing friction during peak post-storm surges. | Consolidated weekly USD invoicing with verified task-level activity logs. |
| Turnover & Storm Season Continuity | A contractor abruptly leaves right during hurricane or hail catastrophe surges, freezing file flows. | Immediate bench backup with clear SOP documentation to keep claim scopes moving. |
Simple, Predictable Hourly Rates
No long-term contracts, no placement retainers, and zero hidden platform overhead. Dedicated Project Manager supervision is included 100% free.
Part-Time Claims VA
Est. $560 USD / Month (4 Weeks)
Full-Time Dedicated
Est. $960 USD / Month (4 Weeks)
What Property Claims Leaders Say About Sagedoer
Real reviews from public adjusters, property loss consultants, and restoration estimating leads
"Before Sagedoer, I spent 20 hours a week typing Xactimate line items and labeling photos after long days on steep roofs. My Sagedoer assistant takes my scope notes and EagleView reports and delivers clean, audit-ready ESX files within 18 hours."
Justin Miller, PA
Managing Principal, Gulf Coast Public Adjusters, FL
"Having a Dedicated Project Manager check line-item price codes, track carrier supplement diaries, and organize mortgage check packets without charging supervision fees is unmatched. At $6/hr, our practice throughput doubled."
Elena Rodriguez
Director of Operations, Summit Property Loss Consultants, TX
"We handle 60+ commercial storm files simultaneously. Sagedoer's VA audits carrier initial scopes against our estimates, prepares supplement justification letters, and keeps our FileTrac CRM completely up to date."
Derek Hollingsworth
Senior Claims Appraiser, Midwest Disaster Appraisal Group, CO
"Before Sagedoer, I spent 20 hours a week typing Xactimate line items and labeling photos after long days on steep roofs. My Sagedoer assistant takes my scope notes and EagleView reports and delivers clean, audit-ready ESX files within 18 hours."
Justin Miller, PA
Managing Principal, Gulf Coast Public Adjusters, FL
"Having a Dedicated Project Manager check line-item price codes, track carrier supplement diaries, and organize mortgage check packets without charging supervision fees is unmatched. At $6/hr, our practice throughput doubled."
Elena Rodriguez
Director of Operations, Summit Property Loss Consultants, TX
Frequently Asked Questions About Property Claims VAs
Specific operational details on Xactimate workflow, licensing compliance, mortgage tracking, and policy data security.
Can the VA build estimates directly inside Xactimate and Symbility?
Yes. Our assistants are thoroughly trained on Xactimate (X1, desktop, and online versions) and Symbility Claims Creator. You provide your field inspection notes, voice recordings, photo sheets, or aerial measurement reports, and your VA generates sketches, applies the correct regional price list, adds line items with proper labor and material codes, and exports completed ESX/PDF files for your final sign-off.
Does using a Virtual Assistant comply with state public adjuster and insurance licensing rules?
Yes. Our virtual assistants operate strictly in an administrative, clerical, and estimating-support capacity. They transcribe data, format photo sheets, draft comparison spreadsheets, and manage diary follow-ups. All formal policy coverage interpretations, client representation agreements, and carrier settlement negotiations remain 100% under the supervision and authority of your licensed consultants.
How does the assistant access our Xactimate, EagleView, or CRM securely?
We follow strict zero-trust credential guidelines. You create a secondary sub-user account inside your estimating software (Xactware ID, Symbility seat), CRM (FileTrac, ClaimTrack, JobNimbus), or cloud storage (Google Drive/Dropbox). Logins are shared securely via encrypted password managers (1Password/Bitwarden). Master administrative credentials and company banking details are never shared.
Can the VA handle mortgage loss draft follow-ups and check endorsements?
Yes. Chasing mortgage companies is one of the biggest bottlenecks in property claims. Your VA compiles loss draft documentation packets (endorsed checks, contractor W-9s, lien waivers, signed scopes), submits them via bank portals, and schedules automated follow-up calls and emails every 5 business days until checks are released.
How does the free Dedicated Project Manager benefit our property claims practice?
Your Dedicated Project Manager acts as your back-office operations director. They establish your standard estimate templates, conduct random QA spot-checks on line items and waste calculations, monitor turnaround speeds, and ensure seamless bench backup coverage if an assistant takes time off or during catastrophic storm surges. You never spend billable consulting hours micromanaging remote staff, and PM supervision is 100% free.
Ready to eliminate estimating bottlenecks & carrier follow-up delays?
Schedule a 30-minute operational consultation with our team or message us directly via WhatsApp. We will audit your current scope and estimating workflows and assign a dedicated Property Claims VA within 48 hours.
Request Property Claims Specialist
Tell us your primary practice focus (public adjusting, loss appraising, restoration consulting), your estimating software (Xactimate, Symbility), and weekly file volume. We respond within 15 minutes.
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