Focus On Patient Mobility & Device Fittings While We Run Your
Prior Auths, L-Code Pre-Billing & C-Fab Logistics
Stop spending your clinical hours chasing physician Face-to-Face chart notes, matching K-Level medical necessity criteria, waiting on hold for insurance prior authorizations, logging component purchase orders, and fighting DME claim rejections. Sagedoer provides Managed Orthotics & Prosthetics Virtual Assistants supervised by a dedicated Project Manager at $0 management fees.
Why Prosthetists & O&P Directors Choose Us
Your licensed practitioners should spend their energy taking cast molds, fine-tuning socket alignments, and coaching amputees toward unassisted gait—not wrestling with insurance denials and missing physician signatures.
Prior Authorization & DWO Chase
Eliminate cash-flow bottlenecks. We manage the entire prior auth pipeline—submitting clinical justification packets, tracking payor portals (Availity, CoverMyMeds, Medicare Noridian/CGS), and chasing referring physicians for compliant Detailed Written Orders (DWOs).
O&P EHR Mastery (OPIE & Nymbl)
Keep your electronic medical records flawless. We operate natively inside OPIE Software, Nymbl Systems, Brightree, or Kareo—entering patient demographics, logging clinical encounters, linking prescriptions, and pre-auditing chart notes ahead of billing.
C-Fab Tracking & Component POs
Never delay a patient delivery date. We coordinate purchase orders with top manufacturers (Ottobock, Össur, WillowWood, Blatchford), verify delivery timelines with Central Fabrication (C-Fab) facilities, and match tracking numbers to patient fitting dates.
K-Level & Face-to-Face Compliance
Protect against audit takebacks. We cross-verify physician notes against Medicare Local Coverage Determinations (LCDs) to guarantee clear functional level corroboration (K0 to K4), amputation etiology, and past prosthetic history before fabrication begins.
L-Code Collation & Pre-Claim Audits
Maximize first-pass claim acceptance. Your VA collates base L-Codes (L5000-L5999 lower extremity, L6000+ upper limb) and addition codes (microprocessor knees, dynamic response feet, custom liners), verifying Proof of Delivery (POD) and ABN forms.
Dedicated Project Manager ($0 Fee)
Zero clinic micromanagement. Your dedicated Sagedoer Project Manager oversees daily VA execution, performs secondary quality checks on insurance submittals, and guarantees strict turnaround SLAs at no extra charge.
O&P EHR, Payor & Fabrication Tools We Master
We integrate natively into your practice management suites, CAD/CAM pipelines, supplier portals, and insurance clearinghouses.
What Your Prosthetist VA Executes Daily
We handle the grueling administrative legwork, prior auth follow-ups, chart note curation, and fabrication tracking so your clinical staff stays focused on patient mobility.
Prior Auth & Clinical Documentation
- Prior Authorization Submissions: Packaging Letters of Medical Necessity (LOMN), clinical progress notes, and submitting auth requests via Availity or payor portals.
- Physician Face-to-Face Chasing: Liaising with orthopedic surgeons, physiatrists, and primary care doctors to obtain signed chart notes and compliant DWOs.
- K-Level Justification Audits: Verifying that physician clinical documentation rigorously supports the patient's functional potential (K1 household to K4 high-impact).
- Denial & Appeal Collation: Assembling first-level redetermination packets, peer-to-peer review documentation, and drafting appeal letters for practitioner review.
O&P Charting, C-Fab & Supply Logistics
- OPIE / Nymbl Chart Setup: Creating new patient charts, importing scanned medical records, attaching RX documents, and preparing WIP status stages.
- Central Fabrication Liaison: Submitting work orders to C-Fab labs, verifying cast mold scan uploads, tracking socket pull schedules, and matching return tracking.
- Manufacturer Component Orders: Placing component orders with Ottobock, Össur, WillowWood, Blatchford, and Fillauer—tracking backorders and warranty RMAs.
- Inventory & Consumable Audits: Logging clinic stock levels for diagnostic check sockets, suspension sleeves, silicone gel liners, valves, and carbon foot plates.
Intake, Fitting Schedules & Billing Prep
- Insurance Eligibility & Benefits: Verifying active DME coverage, prosthetic deductibles, co-insurance percentages, and out-of-pocket maximums in real time.
- Patient Schedule Coordination: Booking casting sessions, diagnostic socket test fittings, definitive device deliveries, and routine socket alignment check-ups.
- Delivery Packet Audits: Ensuring signed Proof of Delivery (POD) forms, Advance Beneficiary Notices (ABN), and warranty booklets are archived before claim billing.
- Pre-Claim L-Code Scrutiny: Auditing billing tickets for unbundled codes, missing base codes, or incompatible add-on modifiers prior to clearinghouse submission.
A Frictionless 4-Step Process
From onboarding your practice management software and clinic SOPs to seamless daily execution with zero management overhead.
Submit Requirements
Share your typical patient volume, O&P practice software (OPIE, Nymbl, Brightree), primary payor mix, and administrative backlog.
Finalise the Deal
Your dedicated Sagedoer Project Manager reviews your compliance guidelines, executes binding HIPAA BAAs, and tailors your onboarding SOPs.
Expert Execution
Delegate prior auth filings, physician note follow-ups, C-Fab tracking, and chart staging. Your dedicated PM monitors speed, accuracy, and compliance.
Pay Only for Output
We track and bill exclusively for the VA's actual productive hours. Your dedicated Project Manager's daily supervision and QA reviews are completely free.
Traditional Freelance Portals vs. Sagedoer
Why prosthetists, CPOs, and orthotic clinic directors choose our managed model over unvetted solo freelancers.
| Feature | Traditional Freelance Portals | The Smart Choice: Sagedoer |
|---|---|---|
| Platform & Management Fees | Up to 40% hidden markups, job bidding fees, and monthly platform tiers | 0% Hidden Fees. Pay strictly for productive hours. |
| Daily Team Management | Practitioners must personally train, supervise, and inspect solo contractors between patient appointments | Dedicated Project Manager acts as your single point of contact |
| O&P & DMEPOS Literacy | Generic VAs unaware of K-Levels, L-Codes, DWOs, Face-to-Face rules, or OPIE workflows | Internally vetted talent trained in O&P practice protocols, medical necessity, and DME auths |
| Hiring & Deployment Speed | Weeks lost sifting through resumes while prior authorizations and device orders stall | Rapid deployment. Matched with an experienced VA in 24-48 hrs |
| Billing & Invoicing | Disjointed multi-contractor invoices with foreign exchange markups | Simple, centralized, transparent USD invoicing |
| Staff Turnover & Disruptions | Start over completely when a solo contractor vanishes right before high-volume year-end deductible rushes | Seamless internal bench backup coverage with zero practice interruption |
Simple, Predictable Hourly Pricing
No lock-in contracts or agency placement commissions. Dedicated Project Manager included at zero extra charge.
Est. $560 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Est. $960 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
What Prosthetists & O&P Practice Leaders Say
Real experiences from Certified Prosthetist-Orthotists (CPOs), clinical directors, and prosthetic clinic owners.
"Prior authorizations for microprocessor knees (L5856 / L5858) used to drag our clinical schedule down for weeks. Our Sagedoer VA audits the physician face-to-face notes, matches K3 documentation, and secures approvals in days. Our delivery cycle dropped by 18 days."
"We manage 3 locations running on OPIE Software. Chasing physicians for compliant Detailed Written Orders (DWOs) was burning out our office manager. Our VA stays on top of medical records requests and tracks C-Fab deliveries flawlessly."
"The dedicated Project Manager makes a world of difference. When Medicare Noridian issued an Additional Documentation Request (ADR) on a transtibial replacement socket, our PM assembled the entire chart history and proof of delivery in 24 hours."
"Hiring a full-time in-clinic O&P billing coordinator in Florida would have cost $55,000+ plus health insurance. At $6/hour for full-time support, Sagedoer handles our intake, benefits verification, and Ottobock purchase orders with zero downtime."
"Prior authorizations for microprocessor knees (L5856 / L5858) used to drag our clinical schedule down for weeks. Our Sagedoer VA audits the physician face-to-face notes, matches K3 documentation, and secures approvals in days. Our delivery cycle dropped by 18 days."
"We manage 3 locations running on OPIE Software. Chasing physicians for compliant Detailed Written Orders (DWOs) was burning out our office manager. Our VA stays on top of medical records requests and tracks C-Fab deliveries flawlessly."
Questions Prosthetists & Practice Owners Ask
Direct, realistic answers addressing HIPAA compliance, L-Code billing workflows, OPIE/Nymbl access, and central fabrication coordination.
Deploy Your Prosthetist VA in 24-48 Hours
Submit your practice needs below or connect directly to review your upcoming prior authorizations, physician note backlogs, and OPIE/Nymbl workflows.